JULIE STUDEMAN
Rutherford,NSW
Summary
Seeking to gain fulfilling employment within the administration field, with the ability to continuously upskill. I want to invest myself in an organisation that allows me to be the best I can be, and in turn, allows me to achieve excellent results for the given company. I am a high achiever with proven passion and consistency.
CURRENT LICENCES:
Australian Drivers Licence
Working with Children Check
Defence Security Pass (Spouse pass)
PERSONALITY :
Quick Learner
Adaptable to change
Attention to detail
Punctual
Well presented
Excellent communication
Patient and Loyal
Ability to work in a team and alone
Dedicated & motivated
Positive and cheerful personality
Teachable & a passion for learning
PROFILE:
As a highly skilled administration professional, I possess many years of experience that is transferrable, and would be fundamental in driving excellent results, customer service, workplace culture and efficiency. I am an exceptional communicator, with a passion for cultivating a dynamic and enjoyable team environment for all staff. Please review my resume and phone me on 0421 464 564 to arrange an interview at your earliest convenience. Focused Administration with experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work. Reliable Administration with experience managing front desk operations and offering general office support. Detail-oriented specialist with background coordinating scheduling and record-keeping. Efficient typing and transcription skills.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Administration Assistant, Claiming Officer
GKP Electrical Pty Ltd
Newcastle, NSW
03.2019 - Current
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Recorded expenses and maintained accounting records.
- Prepared weekly employee work schedules for team members.
- Worked with supervisors and management to maintain status reports and update information for client projects.
- Consulted with manager on departmental policies and projects.
- Offered office-wide software support and training, troubleshooting issues and optimizing usage.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Managed accounts payable and receivable for office.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Coached new employees on administrative procedures, company policies and performance standards.
- Managed accounts payable and receivable for office grossing over $20,000.00 per year
Administration Manager
Encore Aviation
Wagga Wagga, NSW
09.2017 - 01.2019
- Ensuring smooth running of all office functions and supporting the team
- Completing all facets of payroll.
- Updating employee records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
- Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages
- Providing excellent customer service at all times & answering questions and requests
- Performing office management duties, including WHS, IT support and general office maintenance
- Performing financial function including bookkeeping, liaison with front line managers, providing reports to assist with budgeting and other financial plans
- Accounts reconciliations and month end reports to trial balance
- Accurately recording high volume of delivery dockets
- Posting customer payments by recording cash, checks, credit card transactions
- Updating receivables by entry & matching of receipts, totaling unpaid invoices
- Record maintenance
- Verifying validity of account discrepancies by obtaining and investigating information
- Performing accurate data entry for high volume of vendor invoices
- Paying invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorisation of payment
- Opening, assigning and processing new account applications, Obtaining revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments
- Maintaining accounting ledgers by posting account transactions
- Maintaining financial security by following internal accounting controls and audits
- Establishing and distributing job packs
- Monitoring and distributing petty cash
- Managed 10 employees with continuous coaching and mentoring
Medical Receptionist
Trail Street Medical
Wagga Wagga, NSW
05.2017 - 06.2017
- Coordinated patient scheduling, check-in, check-out and payments for billing.
- Transcribed phone messages and relayed to appropriate personnel.
- Kept waiting room neat and organized by stacking magazines, removing trash and cleaning glass.
- Managed multi-line phone system and pleasantly greeted patients.
- Maintained current and accurate medical records for patients.
- Enhanced office productivity by handling high volume of callers per day.
- Supported office staff and operational requirements with administrative tasks.
Administration Assistant
Coach Charters Australia
Howard Springs, NT
10.2016 - 12.2016
- Invoice matching
- Answering phones
- Filing
Administration Assistant
BroadSpectrum
Palmerston, NT
04.2016 - 09.2016
- Purchase Orders
- Filing
- Shredding
- Organising Escorts from front gate
Administration Officer, Stock Controller
Barramundi Group
Darwin, NT
02.2015 - 03.2016
- Interpreted management directives to define and document administrative staff processes.
- Preparing days banking.
- Registration of new vehicles
- Book work for trade in vehicles
- Invoice entering
Administrative Assistant/Receptionist
R J Motors
Katherine, NT
04.2014 - 12.2014
- Reception
- Invoicing
- Service Cards
- Accounts
Stock Controller / Administration
Katherine Toyota / Vanderfield Northwest
Katherine, NT
04.2012 - 04.2014
- Finance
- Reception
- Sourcing vehicles
- Rebates
Purchasing Officer, Finance Officer, CDEP Payroll
Roper Gulf Regional Council
Katherine, NT
04.2010 - 03.2011
- Purchasing
- Accounts Payable
- Accounts Receivable
- CDEP Payroll
- Invoice Matching
Family Day Carer
Katherine Regional Family Day Care
Katherine, NT
03.2009 - 06.2009
- Childcare
- Billing
Home Based Educator
Kath Dickson Family Day Care, Home Based Educator
Springfield Central, QLD
02.2008 - 12.2008
- Childcare
- Billing
Accounts Payable / Administration Officer
Rico (2004) Pty Ltd
Redbank , QLD
01.2006 - 11.2007
- Purchasing
- Accounts Payable - matching invoices
Phone/Counter Sales
Graeme Crooks Discount Tyres
Ipswich, QLD
02.2004 - 09.2004
- Phone and counter sales
- Job cards
Administration Assistant/Reception
Pitstop Tyres and Mechanical
Ipswich, QLD
02.2002 - 02.2003
- Reception
- Job cards
- Invoicing
- Banking
Education
No Degree - Bookkeeping And Finance
MCI Institute Online
Sydney12.2020
Medical Computing incorporating PracSoft Software Medical Administration Training - Cert IV in Accounting And Bookkeeping
Meditrain
Strathpine, QLD2017
Certificate IV in Business Administration -
Tafe
Wagga Wagga, NSW2016
Business Studies -
Hervey Bay Senior College
Hervey Bay, QLD1991
High School Diploma -
Hervey Bay High School
Hervey Bay, QLD1989
Skills
- Ease with Computers and Technology
- Schedule Management
- Confidentiality and Data Protection
- Judgment and Decision Making
- Verbal and Written Communication
- Supply Inventory Control
- Attention to Detail
- Reception Duties
- Employee Communications
- Administrative Procedures
- Invoice Processing
- Microsoft Office
- Data Entry
- Customer Service
- Payroll Administration
Certification
MAJOR ACHIEVEMENTS:
Certificate of Credit in Business Studies -Certificate of Merit for outstanding effort and achievement
Additional Information
- PERSONAL INTERESTS -Music -Live performances
REFEREES:
Mrs Lisa Hincks
GKP Electrical
0413 185 593
Miss Sophie Skinner
GKP Electrical
0422 656 618
Miss Kelly Albu
0401 064 951
Timeline
Administration Assistant, Claiming Officer
GKP Electrical Pty Ltd
03.2019 - Current
Administration Manager
Encore Aviation
09.2017 - 01.2019
Medical Receptionist
Trail Street Medical
05.2017 - 06.2017
Administration Assistant
Coach Charters Australia
10.2016 - 12.2016
Administration Assistant
BroadSpectrum
04.2016 - 09.2016
Administration Officer, Stock Controller
Barramundi Group
02.2015 - 03.2016
Administrative Assistant/Receptionist
R J Motors
04.2014 - 12.2014
Stock Controller / Administration
Katherine Toyota / Vanderfield Northwest
04.2012 - 04.2014
Purchasing Officer, Finance Officer, CDEP Payroll
Roper Gulf Regional Council
04.2010 - 03.2011
Family Day Carer
Katherine Regional Family Day Care
03.2009 - 06.2009
Home Based Educator
Kath Dickson Family Day Care, Home Based Educator
02.2008 - 12.2008
Accounts Payable / Administration Officer
Rico (2004) Pty Ltd
01.2006 - 11.2007
Phone/Counter Sales
Graeme Crooks Discount Tyres
02.2004 - 09.2004
Administration Assistant/Reception
Pitstop Tyres and Mechanical
02.2002 - 02.2003
No Degree - Bookkeeping And Finance
MCI Institute Online
Medical Computing incorporating PracSoft Software Medical Administration Training - Cert IV in Accounting And Bookkeeping
Meditrain
Certificate IV in Business Administration -
Tafe
Business Studies -
Hervey Bay Senior College
High School Diploma -
Hervey Bay High School