Juliette Ah Toy

• Provide Contracts Administration for the Cross River Rail - Rail Integration Systems (CRR-RIS) Project responsible for construction packages with a cumulative total of approximately $30 million ranging from Civil, Structures, Building, Rail and Project Wide plant and supply contracts.
• Prepare and facilitate the timely submission of Payment schedules, Variations, EOT's, correspondence in accordance with the Alliance, Governance, Legislative and Company obligations.
• Facilitate the
• communication between departments to support project completion and goal achievement.

• Responsible for any contractual issues on the project/assigned packages

• Reviewing all incoming contractual correspondence related to the project/assigned packages

• Reviewing and updating management of contractual risks and critical issues related to the project/assigned packages

• Identifying, evaluating and submitting all potential variations/claims related to the project/assigned packages

• Preparation of variations, claims, EOT’s etc. as needed on the project/assigned packages

• Draft contract related correspondence

• Support ensuring main contract payments are prepared and received on time

• Responsible for all timely contract administration including reviewing the claims, liaising with the Delivery Team members in the assessment of payment claims and direct liaison with contractors/suppliers and appropriate issue of payment schedules/certificates

• Act as primary point of contact with contractors/suppliers for payment administration for the project/assigned packages

• Support addressing the interpretation of conditions of contract and dispute resolution

• Taking all adequate measures for avoiding disputes

• Addressing contractual matters with client/consultants, contractors/suppliers and negotiating variations, claims, EOT and mitigating any contractual disputes

• Support the preparation of the project suite of contracts and supplier contracts

• Regular attendance on the site(s) for the project/assigned packages to ensure accurate and consistent administration of the contract and supply packages as appropriate

• Ensure all contract administration processes are implemented and maintained in accordance with company policy, guidelines and processes

• Support the wider contract administration team to ensure all contract agreements are administered in accordance with the conditions and provisions of the contract agreements (including correspondence, variations, claims and payments).

• Ensure payment and variation schedules are appropriately structured

• Prepare and maintain contract registers as appropriate

• Support the Procurement Team members with the preparation and administration of all supply and contractor agreements, including: inclusion of back-to-back main contract conditions; drafting and insertion of relevant special conditions; inclusion of all necessary technical data, drawings and specifications; and inclusion of appropriate time / schedule information and provisions

• Administer the process and procedures for contractor (and major supplier) payments

• Administration of forecasting / contractor rate library and valuations

• Input into and support the end of month accruals process for contractors (and major suppliers)

• Ensure all activities undertaken are in compliance with the obligations of the head contract as well as all project and company governance requirements

• Contracts administration for the NT Inpex contract related to the Ichthys LNG Project (comprising 70% client revenue for the NT branch)
• Responsibilities include overseeing craneage and equipment requirements for the major annual LNG plant shutdown including the construction of Cost Time Resource (CTR) budgets and related documentation for approval
• Monitoring scope of work changes and submission of variations
• Weekly reporting to internal and external stakeholders of actuals against budget and forecasted revisions
• Interpretation of client scope of works, reviewing and quoting CTR submissions
• Responsibilities include maintaining equipment booking registers, scheduling and tracking of CTR register, processing SOW variations, follow up of and reporting against purchase orders, invoicing of progress claims, accounts receivable reconciliation and close out of each CTR
• Interpretation and implementation of contractual changes following contract reviews
• Assist with the compilation of quarterly reports
• Provide client support and assistance with CTR submissions
• Facilitate open lines of communication between the client and the business that further enhance an ongoing business relationship
• Provide ongoing cost saving initiatives, continuous improvement strategies and scenario analysis to present to the client and the business.

• Contracts Administration for major projects including timely completion of quotes and revisions, maintain equipment booking schedules and registers, data entry in AX and Excel, calculation of monthly progress claims for submission to clients
• Monthly AR invoicing, project accruals, monthly reconciliations, maintain project registers and complete monthly reporting requirements
• Raise office administration purchase orders, processing AP invoices, month end office accruals, AR/AP statement reconciliations and account queries
• Payroll timesheet data entry and spreadsheet collation for head office Payroll
• Maintenance of safety, training, induction and audit records and registers
• Front reception support.

• On site baker providing assorted baked goods for sale in the café
• Front of house customer service
• Stock and inventory control, creation of unit cost spreadsheet and assist with function budget planning.

• Accounts/bookkeeping, contract management, AR/AP functions, cheque run, banking, weekly payroll, account reconciliation, monthly GST/BAS submission to the ATO.

• Provide classroom support to Upper Primary School Teacher including one on one support to special needs students, class reading, spelling and maths groups.

• Raise Water Management Projects requisitions
• Receipt and approvals of invoices and milestones in the SAP and Fieldglass system
• Production of weekly project cost reports for the Superintendent – Water Management Projects
• Provide cost analysis to the department.

• Site liaison between site personnel and head office Finance department
• Site coordination of month end accruals/reporting, Green Tree cost analysis and reporting, diesel fuel reconciliation, implement efficient systems to facilitate timely receipt of PO’s, invoice payment and complete month end
• Assist head office in the implementation of Contractor Management system and site contact for Contractor Management.

• Contract administration support including cost benefit analysis, tender evaluations, document control, establish SAP project cost structure, department purchase orders, service entries, project cost analysis, reports and reconciliations
• Timely completion of Sustaining Capital weekly project report, month end accruals, completion of EOM Capital Project Report/Operating Report variance analysis
• Assist in the preparation of the departmental annual business plan and quarterly forecast
• Provide sitewide SAP and Prospect training and support
• Provide general administrative support including maintenance of departmental meetings and calendar, travel and accommodation requests, functions, office supplies, housekeeping audits, emergency warden procedures and ESH committee representation.

• Assist in the development of improvement opportunities by ensuring the scope and project strategies are developed soundly to address safety, quality, cost and compliance prior to implementation
• Identify opportunities to improve cost accounting processes across site that will reduce misuse of company funds, improve cash flow, encourage cost control and manage working capital
• Provide support to those requiring financial assistance in areas such as capital expenditure, NPV calculations and cost management with a view to maintaining best practice and compliance with company policies and procedures
• Identify effective systems and methods that enable Departmental accountability for cost control
• Review and support existing and new improvement opportunities.

• Month end accounting including journals, accruals, capital expenditure reports, cash flow, BAS, Commercial department report and month end cost presentation
• Responsible for the Capital Policy and Procedures review and update
• Assist with Cash Management functions including EFT’s, monthly cash flow and bank reconciliations
• General Ledger maintenance including reconciliations, corrections and preparation of audit files at half year end and year end
• Fixed asset administration in the General Ledger (GL) and Fixed Asset Register (FAR)
• Prepare Corporate and Statutory accounts and complete returns including FBT, R & D, NT Royalty, auditors, ABS and Diesel Fuel Rebate
• Accounts Receivable administration.

• Prepare month end accounts
• Assist with annual budget and quarterly forecast documents and presentations
• Maintain the Fixed Assets Register and General Ledger
• Prepare Corporate and Statutory accounts and returns for various Government and Statutory bodies including NT Royalty, auditors, ABS, FBT and Diesel Fuel Rebate
• Oversee gold shipments, gold pours and associated administrative requirements
• Mine Closure team member involved in the sale of tender items, closure meetings and execution of Mine Closure Plan actions items
• Accounts Receivable and Accounts Payable supervision
• Assist with the Contract Management of major contractors, consultants and suppliers
• Assist in the organisation of company events and functions
• Health, Safety and Environment Committee member.

• AP functions including timely and accurate processing of AP invoices to match purchase orders and authorisation
• Site GST implementation and training compliant with ATO requirements
• Preparation of credit applications, reconciliation of creditor accounts and creditor enquiries
• Accounts Receivable functions including invoicing, account reconciliation, journals, debt collection, banking and funds transfer paperwork
• Oversee gold shipments, gold pours and associated administrative requirements
• Assist Finance, Administration and other site personnel as required
• Train and support Reception personnel.

• Accounts/bookkeeping, contract management, AP/AR functions, cheque run, banking, weekly payroll, account reconciliations, monthly GST/BAS submission and general administration
• Customer service, inventory control and purchasing.

• Administrative support to the Mine Manager, Superintendents and other site personnel as required
• Receptionist duties including switchboard management, site visitors, correspondence (mail runs/couriers) and reporting as required
• Site accommodation and travel bookings for internal/external personnel., village accommodation movements
• Management of crib and office supplies, petty cash system and central filing system.

• Administration of superannuation and pension products including monthly and quarterly pension run, monthly reporting, document control, policy writing and data entry
• Project planning and implementation of a new pension product including departmental liaison regarding product, technology and client services issues
• Client liaison to develop service standards and product features
• Train and supervise other Administrators.