KAGUMI OTANI
Osborne Park,WA
Summary
With experience working as a Site Administrator in the mining industry, I have a clear understanding of safety, leadership and working to specific deadlines to meet KPI objectives. I am now seeking a new challenging role where I can embrace new skills, gain a long-term career and grow within the mining industry.
Overview
17
17
years of professional experience
Work History
Site Administrator / Acting Supervisor
Compass Group
Newman - BHP Warranwandu , WA
07.2023 - 06.2024
- Booked flights to and from sites using SAP travel, managing itineraries and liaising with subcontractors for travel requirements.
- Coordinated accommodation within village based on man-day numbers, scheduling back-to-back rooms and managing staff relocations.
- Facilitated end-to-end recruitment and onboarding for new starters and short-term contractors, ensuring P.P.E organization and personnel file maintenance.
- Supported Village Manager in compliance tasks, administrative duties, and HSEQ department initiatives while leading by example in BHP OH&S procedures.
- Executed general administrative tasks including meeting minutes distribution, data entry, invoicing, filing, and compiling reports using EXCEL and SAP.
- Managed daily office operations including opening and closing procedures, organizing arrival keys, and coordinating with housekeeping for emergency room availability.
- Operated light vehicles on-site adhering to traffic management protocols, conducting daily pre-start inspections to ensure safety compliance.
- Participated in daily pre-start meetings and toolbox talks to promote safety culture and compliance with BHP OH&S procedures.
Site Administrator / Team Leader
Compass Group
Onslow - Chevron Wheatstone Project, WA
03.2021 - 05.2023
- Arranged all flights and mobilizations using INX booking system.
Coordinated room changes and staff onboarding processes efficiently.
Sent out detailed itineraries to ensure seamless travel experiences.
Collaborated with sub-contractors to address specific travel needs.
Booked vehicles, accommodations, and conference venues through SAMS booking system.
Made necessary adjustments to bookings as required. - Coordinating accommodation reservations based on daily occupancy, arranging consecutive room assignments, facilitating staff relocation to new accommodations, coordinating with cleaning crews to maintain a quiet environment for night shift workers during rest periods, ensuring rooms are cleaned according to established standards
- Onboarding of new employees including raising PRF's for vacant positions, mobilisations, rolling out flights and booking accommodation using INX, arranging new starter training and liaising closely with Perth recruitment team
- Oversee all recruitment processes including the sourcing and onboarding of new employees along with creating candidate pipelines for current and future vacancies
- Identify and make recommendations for the improvement in recruitment and sourcing processes and systems as predefined by KPI'S
- Followed the correct fatigue management techniques when working 12 hours shifts including on nightshift rosters
- Embraced a forward-thinking approach to anticipate potential issues, taking preemptive measures to mitigate risks and optimize operational efficiency
- Maintaining vehicle records, ensuring mobilisation and demobilisation is completed accurately and providing logistic support by booking servicing and repairs to the fleet
- Conduct visual pre-start checks on all office IT systems and equipment, and report any maintenance issues immediately
- Safely operate LVs and perform daily pre-starts including 360-degree checks, identifying and reporting any maintenance issues, refuelling, performing minor mechanical repairs and reporting major issues directly to management, tagging out vehicles as required
- Maintain strict compliance with OH&S rules and regulations including prestart and toolbox meetings, hazard identification and reporting, and promoting a safe working environment that is LTI-free
- Adhere to and promote all company and site safety policies and procedures including JHA's, SOP's, Take 5's and hazard identification and reporting
Freelance Translator (Japanese/English)
Self Employed
07.2017 - Current
Head Bartender/Trainer/Kitchen Manager
Various Companies
03.2014 - 03.2021
Customer Relations Administrator
With-Us Corporation
02.2009 - 03.2014
Education
P
Skills
- Microsoft Word
- Excel
- PowerPoint
- Outlook
- SAP
- INX
- SAMS
- Workflow
References
- Monique Sorensen, Administration Manager, Compass Group, 0409 111 745
- Marco Geiser, Head Chef/Catering Manager, Compass Group, 0416 799 573
- Jignesh Parmar, Project Manager, Compass Group, 0430 287 110
Licences And Experience
- C Class Driver's Licence
- White Card
- Police Certificate
- Certificate IV in Commercial Cookery
- Site Inductions: BHP, Chevron, MRL Inducted
- IT Skills: Microsoft Word, Excel, PowerPoint, Outlook, SAP, INX, SAMS and Workflow
- Fully vaccinated against Covid-19
Timeline
Site Administrator / Acting Supervisor
Compass Group
07.2023 - 06.2024
Site Administrator / Team Leader
Compass Group
03.2021 - 05.2023
Freelance Translator (Japanese/English)
Self Employed
07.2017 - Current
Head Bartender/Trainer/Kitchen Manager
Various Companies
03.2014 - 03.2021
Customer Relations Administrator
With-Us Corporation
02.2009 - 03.2014
P