Kaila Moloney
KINGSCLIFF,NSW
Summary
Structured Accounting & WHS Manager driven to go above and beyond to exceed corporate goals and lead teams to meet objectives. Adept in team training and development, highlighted over 10 years of management experience within construction field. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Focused Payroll Specialist. Highly experienced in all aspects of payroll, HR, Safety and considered a dedicated team player. Looking to take on a new role with a company where attention to detail and all types of personalities will be valued with a flexible work from home opportunity.
Overview
16
16
years of professional experience
Work History
Accounts & OHS Manager
SWIFT LIFT pty Ltd
11.2016 - Current
- Prepared P&L reports and financial statements for review by management.
- Supervised accounting team of 6 employees.
- Collaborated with accounting associates to improve reconciliation processes.
- Evaluated budget plans and current costs to project trends and recommend updates.
- Improved year-end inventory audit process to increase accuracy.
- Developed actionable improvements for existing processes and presented to management.
- Worked with regulatory representatives to complete accurate filings and maintain compliance.
- Planned and coordinated risk mitigation strategies to protect company assets.
- Mitigated corporate risk by identifying process inefficiencies and errors.
- Optimized employee satisfaction and productivity by developing employee incentive programs.
- Kept accurate records pertaining to inventory and account notes, documenting any contract updates and renewals.
- Acted as main point of contact in matters relating to client concerns and needs.
- Oversaw multiple accounts and worked diligently to meet and exceed performance goals.
- Built and maintained productive relationships with customers and internal partners.
- Renewed existing accounts by cementing trusting relationships with customers.
- Developed successful customer relationships and quickly resolved service requests to increase sales.
- Sourced new opportunities to introduce products and services to potential customers.
- Negotiated contracts and closed agreements to maximize profits.
- Motivated and worked with onboarding team members to successfully integrate new employees into organization.
- Handled accounts payable and receivable operations for business
- Maintained current and accurate general ledger with all accounting data in audit-ready format.
- Deposited vendor payments and adjusted accounts to reflect changing balances.
- Managed payroll processing and changes for 6 employees.
- Verified and entered expenditures into XERO and reconciled accounts to resolve variances.
- Produced credit sales report and analyzed aging to identify targets for basic and advanced collections strategies.
- Oversaw accounting needs and maintained all books for accounts.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Received and recorded cash, checks and transfers.
- Prepared and processed payrolls.
- Matched orders with invoices and recorded required information.
- Reconciled computer reports with manually maintained ledgers.
- Performed bookkeeping and accounting consulting services.
- Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
- Monitored loans and accounts payable to confirm payments are current.
- Notified customers of delinquent accounts with attempt to collect outstanding amounts.
- Arranged for debt repayment and established repayment schedule based on customer finances.
- Processed payments over phone and set up recurring drafts.
- Received payment and posted to appropriate customer accounts.
- Kept accounts receivable tracking database current with relevant client information, collection and billing progress and program changes.
- Processed new customer forms to set up accounts in system.
- Monitored workplace activities to determine compliance with safety regulations and standards.
- Conducted safety audits and inspections to identify workplace hazards and deficiencies.
- Investigated incidents, determining root causes and implementing corrective actions.
- Educated employees on hazardous waste management, emergency response and safe work practices.
- Performed safety analyses to evaluate potential risks and develop risk mitigation strategies.
- Developed and implemented safety policies and procedures to promote workplace safety.
- Provided new-employee health and safety orientations and developed materials for presentations.
- Identified accident causes and optimal prevention strategies by conducting thorough investigations and analyses.
- Researched and devised new safety initiatives and strategies to improve safety performance.
- Devised and monitored safety performance metrics to assess and improve safety performance.
- Skilled at working independently and collaboratively in a team environment.
- Self-motivated, with a strong sense of personal responsibility.
Administrative Office Manager, Safety & Contracts
RK Glass Pty Ltd
11.2010 - 07.2022
- Visited construction sites to ensure that work was progressing according to approved drawings and schedules.
- Gathered project material submittals and maintained records of approvals.
- Prepared time schedules for various phases of construction.
- Kept accurate minutes of all construction meetings.
- Worked with engineering and construction staff to define project scopes for bid preparation.
- Monitored job sites to analyze problems and recommend and implement solutions.
- Resolved issues during construction and commissioning phases to maintain tight schedules and budget levels.
- Developed and coordinated construction schedules to meet or exceed company goals.
- Monitored and assessed schedule performance and quality workmanship of contractors.
- Managed project operations, budget and timelines.
- Organized and participated in monthly on-site meetings with clientele and subcontractors.
- Assessed and created construction budgets to facilitate approved projects within construction codes.
- Managed payroll for temporary, hourly and salaries for 70 staff.
- Produced and filed payroll reports every week
- Processed employee rehires, transfers, terminations and withholdings.
- Calculated overtime, holiday & sick leave and other categories of time.
- Managed payroll for employees 15 different locations.
- Responded to requests for information as company expert on payroll operations.
- Onboarded new employees in time reporting and payroll systems.
- Enforced payroll-related policies, procedures and regulations to adhere to changing company and governmental standards.
- Coordinated child support deductions and distributed wage assignments.
- Assisted with audits by preparing accounts and providing information.
- Entered corrected records into MYOB and added additional adjustments as required.
- Implemented payroll reconciliation tools to improve report accuracy.
- Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Conducted reviews and evaluations for cost-reduction opportunities.
- Managed relationships with tax authorities.
- Coordinated preparation of external audit materials and external financial reporting.
- Maintained regular performance appraisals for subordinates through verbal, written and on-going review programs.
- Created and updated financial reports on frequent basis to present information to leadership teams.
- Analyzed actual financial results to budget, preparing variance reporting to functional groups.
- Developed invoicing systems and internal controls to boost billing efficiencies.
- Recommended new financial and accounting software packages. replacing various non-integrated offerings.
- Processed financial documents, contracts, expense reports and invoices.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Processed incoming mail and packages.
- Organized both physical and digital files
- Prepared correspondence, reports and other documents in final formats with correct punctuation, capitalization, grammar and spelling.
- Tracked and submitted employee timesheets to prepare for payroll processing.
- Monitored schedules and calendar obligations.
- Tracked project performance data to generate reports and keep management informed of important trends.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Responded effectively to sensitive inquiries or complaints.
- Maintained accurate department and customer records.
- Provided secretarial and office management support while building cooperative working relationships.
- Scheduled appointments, meetings and events for management staff.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Prepared and prioritized calendars and correspondence.
- Conducted regular safety inspections and audits to identify potential hazards and prevent accidents and injuries.
- Conducted safety training and education to employees to increase awareness of safety hazards and empower employees to work safely.
- Inspected worksites, practices, and gear for compliance with established safety standards.
- Developed and implemented safety policies and procedures to establish clear guidelines for safe work practices and comply with regulations.
- Recognized, documented, and advised on removal of hazards.
- Inspected facilities for adherence to fire, hazard, and safety guidelines.
- Investigated accidents and incidents to determine root causes and develop corrective actions to address underlying issues.
- Responded to any emergencies as instructed and with utmost efficiency.
- Provided guidance and resources to employees to maintain safety procedures and enhance protection.
- Collaborated with other departments to integrate safety in all aspects of organization.
- Coordinated emergency response plans and drills to increase preparedness and address issues promptly.
Front Office Receptionist
JLM Conveyancing
01.2008 - 12.2010
- Answered office phone and emails to schedule appointments, answer questions and document information.
- Maintained front office cleanliness and organized supplies to increase productivity.
- Greeted incoming clients and verified paperwork to manage smooth processes.
- Determined needs of visitors and provided information or solutions.
- Provided administrative support to coworkers, taking on additional tasks during high-volume periods.
- Managed customer complaints and rectified issues to complete satisfaction.
- Maintained important files & running reports
- Kept offices organized and well-stocked to maximize operational efficiency.
- Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
- Monitored office supplies to replenish needed inventory before depletion.
- Worked with management team to improve workflows and eliminate unnecessary tasks.
- Established work procedures or schedules to organize daily work of administrative staff.
- Managed paper or electronic filing systems by recording information, updating paperwork and maintaining documents.
- Organized and maintained documents, files and records.
- Pitched in to help with office tasks during busy periods and staff absences.
Education
St Patricks College
SYDNEY No Degree -
WORKPLACE SAFETY
Certificate IV - Business Management
Tafe
Liverpool, NSW11.2009
Skills
- Budget Review
- GL Entry Accuracy
- Inventory Auditing
- Payroll Management
- Payment Collection
- Acquisition and Retention Strategies
- Verbal and Written Communication
- Account Management
- Problem-Solving
- Business Development
- Relationship Building
- Customer Service
- Sales Techniques
- Sales Solutions
- Supplier Auditing
- Compliance Requirements
- Documentation and Reporting
- Payment Collecting
- Time Management
- Preparing Contracts
- Flexible Schedule
- Good Work Ethic
- Computer Skills
- People Skills
- Organizational Skills
Timeline
Accounts & OHS Manager
SWIFT LIFT pty Ltd
11.2016 - Current
Administrative Office Manager, Safety & Contracts
RK Glass Pty Ltd
11.2010 - 07.2022
Front Office Receptionist
JLM Conveyancing
01.2008 - 12.2010
St Patricks College
No Degree -
WORKPLACE SAFETY
Certificate IV - Business Management
Tafe
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