Kajol BHASIN
North Strathfield,NSW
Summary
Dynamic professional with a proven track record at Kebia Importex Pty Ltd, excelling in accounts management & customer relationships in finance and HR. Determined individual with attention to detail and well-trained in keeping meticulous financial records. Adept at fostering customer service relationships while utilizing data analytics to drive strategic improvements. Passionate about delivering impactful financial solutions.
Overview
10
10
years of professional experience
Work History
Finance Assistant
Kebia Importex Pty Ltd
Marrickville, New South Wales
07.2023 - Current
- Managing a portfolio of over 100 customers and vendors for the business in their day-to-day financial activities.
- Ensuring accurate and timely execution of transactions, I collaborated with internal teams to develop and implement client-focused solutions, resulting in improved operational efficiency.
- Implemented a comprehensive training program for new hires, contributing to a more productive and engaged workforce, and increased employee retention.
- An active member of the finance department handling accruals, forecasts, cash flows, depreciations, and budgets.
- Managing the weekly and monthly payrolls.
- Provide assistance to senior management in the areas of financial planning and analysis.
- Developed client satisfaction surveys, and insightful metrics that led to a strategic service improvement action plan.
- Supported month-end and year-end closing processes by preparing and verifying journal entries and financial documentation.
- Assisted in managing accounts payable and receivable, ensuring timely payments, and accurate invoicing.
- Collaborated with the finance team to prepare budgets and track expenditures against forecasts to control departmental costs.
- Provided administrative support in preparing financial reports and presentations for senior management review.
Administrative Assistant - HR & Finance
JLL - Google India
Gurugram, India
07.2022 - 02.2023
- Interviewed candidates with the leadership team to determine behavioral and cultural fits for the administration.
- Handled the budget for FY 2023 closely within the department.
- Led the team in proposing the budgetary requirements pan-India, keeping in mind the cost-cutting factors.
- Oversee expenditure, and identify trends in spending.
- Handled forecasts for future budget needs.
- Handled accruals with minimal variances.
- Handled space management for the entire organization at the PAN India level.
- Tracking and reporting of individual events, including invoice reconciliation.
- Ascertained and preserved the confidentiality of all company communications and documentation.
- Maintaining professional and technical knowledge by attending workshops, establishing networks, and participating in professional training.
- Identify or anticipate problems, and take corrective action, collecting user feedback.
- Observes, responds to, and reports unusual occurrences, and serves as a resource for emergency personnel.
Office Management Professional
PWC - AWFIS space solutions
Gurugram, India
03.2021 - 07.2022
- Ensured the day-to-day smooth management and building operations through administrative support.
- Assessing and developing a planning agenda to ensure consistent staff communication, and to create efficiency between the departments.
- Execute various administrative tasks, including recruitment, travel management (domestic and international), and space management.
- Reviewing budget proposals and funding requests.
- Conducting cost/benefit analyses and other types of analysis.
- Explain and defend recommendations to management and stakeholders.
- Ensure the organization’s budget adheres to legal regulations.
- Responsible for the preparation and distribution of status reports, while systemizing processes to simplify workload prioritization and efficiency.
- Managing and organizing the administrative support team activities, including workflow planning, staff mentoring, coaching, and performance assessment and development.
- Managing the channel communication between the building property management and headquarters facility to ensure workplace safety, and resolving problems related to the building facility operations.
- Responsible for vendor scheduling and maintenance.
Office Management Professional
CBRE Ernst & Young (EY)
Gurugram, India
08.2018 - 03.2021
- Manage and oversee day-to-day activities of operations, including planning and coordinating with other units.
- Led the team in achieving key outcomes at each client check-in, fostering warm business relationships.
- Improve operational effectiveness by streamlining business operational work processes and procedures.
- Managing day-to-day organizational space assignments and chargebacks.
- Conduct performance reviews, employee performance conversations, training, and other personnel management.
- Monitor suppliers to ensure efficient and effective services are provided within the company’s budget limits.
- Developing and maintaining relationships with vendors and clients.
- Budget planning, tracking, and reporting of individual events, including invoice reconciliation.
- Assisted with event planning, including associated travel and logistics arrangements.
- Preparation of scheduled reports.
HR Operations and Programs Manager
Radisson Group
Gurugram, India
06.2015 - 07.2018
- Recruited to help open a new company branch, guiding the startup and management of a full spectrum of HR operations and programs.
- Worked with senior management to create HR policies and procedures, recruit employees, and develop orientation, training, and incentive programs.
- Wrote an employee manual covering issues including disciplinary procedures, the code of conduct, and benefits information.
- Introduced the company's first formal performance review program, creating a flexible and well-received tool that was later adopted company-wide.
- Revised job descriptions across all levels, shadowed, and interviewed employees to construct an accurate picture of the duties and skills required for each position.
- In charge of departmental training, where preparing, scheduling, and conducting intensive sessions on behavioral aspects were given.
- Coordinated various meetings and conferences for the corporate clients.
- Resolving quality assurance issues.
Education
Graduate Diploma of Management (Learning) - Business Management
Trinity Institute
Sydney, NSW08-2025
Bachelor of Science - Bachelor of Sc. in Hospitality & Administration
IHM
New Delhi, India06-2015
Skills
- Customer service relationships
- Google Spreadsheet and Excel database creation
- Financial reporting
- Data entry
- Accounts receivable
- Accounts payable
- Bank & Balance sheet reconciliation
- Team building
- Regulatory compliance
- Bookkeeping
- Account analysis
- Financial record keeping
- Invoice processing
- Staff coordination
- Auditing tasks
- Credit management
- Cash flow management
- Payroll processing
- Invoice management
- Expense tracking
- Monthly reporting
- Telephone etiquette
- Debt collection
- Invoicing procedures
- Interpersonal and verbal communication
- Month-end closing support
- Journal backup
Tools & Softwares
- Microsoft Excel
- Microsoft PowerPoint
- Xero
- MYOB
- Dynamics 365
- Salesforce CRM
References
References available upon request.
Timeline
Finance Assistant
Kebia Importex Pty Ltd
07.2023 - Current
Administrative Assistant - HR & Finance
JLL - Google India
07.2022 - 02.2023
Office Management Professional
PWC - AWFIS space solutions
03.2021 - 07.2022
Office Management Professional
CBRE Ernst & Young (EY)
08.2018 - 03.2021
HR Operations and Programs Manager
Radisson Group
06.2015 - 07.2018
Graduate Diploma of Management (Learning) - Business Management
Trinity Institute
Bachelor of Science - Bachelor of Sc. in Hospitality & Administration
IHM
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