Kara Hambrook
Executive Assistant
Bulleen,VIC
Summary
Detail-oriented individual with exceptional communication skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognised for taking proactive approach to identifying and addressing issues, with focus on optimising processes and supporting team objectives. Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Overview
20
20
years of professional experience
3
3
Certification
Work History
Legal Practice Assistant
Cornwalls
01.2019
- Company Overview: Contract Role
- Managed multiple authors in Banking and Finance, ensuring efficient workflow
- Communicated regularly with clients and stakeholders, addressing inquiries
- Prepared documentation for new matters and settlements, including trust withdrawals and monthly billing statements
- Contract Role
Board Administrator
Equity Trustees
01.2018
- Board Administration and Secretarial Support for Multiple Entities
- As a team member, I provided extensive board administration and secretarial support to the Company Secretary
- This involved compiling board and committee reports for 14 different entities, including those in Australia, the UK and EU
- Additionally, I supported the Company Secretary in fulfilling obligations to regulatory bodies such as APRA, ASIC, ACNC and ASX
- Another aspect of my role was to regularly review the content and accuracy of statutory registers
- Lastly, I managed the company intranet page, with a particular focus on governance and compliance
Traffic Team Leader
Tradetech Services Australia
01.2022 - Current
- Trained seven staff members
- Implemented and monitored operational Traffic Management Plans
- Conducted site hazard assessments and implemented control measures
Director
Executive Cleaning with Meaning
Melbourne, Vic
01.2019 - Current
- Trained and guided staff to maintain high productivity and performance metrics.
- Scheduled employees for shifts, taking into account customer traffic and employee strengths.
- Served as primary point-of-contact with suppliers and contractors to achieve inventory expectations.
- Oversaw end-to-end business processes to maintain proficiency and profitability.
- Assisted in recruiting, hiring and training of staff members.
Labourer & Peggy
Hansen Yuncken
01.2019 - 01.2022
- Company Overview: Building Engineering
- Performed general cleaning tasks to ensure a clean and safe work environment
- Maintained SDS registers to track hazardous materials
- Conducted general labor duties, including moving stock, painting, concreting, and carpet laying
- Reviewed and corrected defects list items to ensure high-quality workmanship
- Building Engineering
Executive Assistant to CEO/ Office Manager
Servian
01.2018 - 01.2019
- Company Overview: Contract Role
- Handling travel arrangements, both personal and business-related, whether it's interstate or overseas
- Taking care of personal responsibilities for the CEO, such as organizing gifts, dining plans, and appointments
- Preparing documents, including agendas, company reports, and sourcing information from relevant departments
- Contract Role
Operations Assistant - Legal & Financial Compliance
CBRE
01.2014 - 01.2016
- Exceptional Secretarial Support for Executives
- As a secretary, I provided top-notch support to several key leaders, including Mark Wizel (State Director), Julian White (Associate Director), Ed Wright (Associate Director), and others
- Some of my key responsibilities included:
- Managing diaries and emails for three directors
- Preparing documents, including reports, submissions for sales agents, COS, and S32's
- Organising events, including information seminars for up to 100 people
- Handling travel arrangements, including coordinating conferences
- Running over 70 successful marketing campaigns, achieving a premium price for the vendor
Medical Secretary
Eye Surgery Associates
01.2005 - 01.2014
- Provided administrative support to 14 surgeons, including the organisation of their patient schedule, meetings, events and travel arrangements
- Coordinated theatre lists, incl
- Anaesthetists and assistants booking
- Document preparation, incl
- Medical reports and dict- typing
- General ad-hoc tasks including; photocopying, binding etc
- Primarily supported Dr Bernard and assisted with the general running of the practice
- Streamlined administrative procedures that alleviated the daily pressure on the surgeon
- Planned the schedule of business, personal and weekend events
- Coordinated several theatre list weekly, incl
- Anaesthetists and assistants
- Implemented standard policies and procedures ensuring the practice run smoothly
Education
Bachelor of Commerce & Law -
Deakin University
01.2016
Victorian Certificate of Education -
Taylors College
01.2008
Advanced Diploma - Marketing & Management
MIBT
10.2008 - 04.2009
Skills
- Advanced Skills in Microsoft Office Suites
- Typing speed of 80 WPM
- Staff Performance Management
- Trust Accounting/Payroll
- Scheduling & planning
- Calendar & Inbox Management
- Staff Management & Training
- Financial Administrator
- Legal Administration
- Property Sales & Administration
- Medical Administration
- Civil Construction
- Customer Service
- OH & S
Certification
- White Card
- Working with Children
- Traffic Management
- First Aid
- High Risk Licence
- VESI Certified
References
Available Upon Request
Timeline
Traffic Team Leader
Tradetech Services Australia
01.2022 - Current
Director
Executive Cleaning with Meaning
01.2019 - Current
Legal Practice Assistant
Cornwalls
01.2019
Labourer & Peggy
Hansen Yuncken
01.2019 - 01.2022
Board Administrator
Equity Trustees
01.2018
Executive Assistant to CEO/ Office Manager
Servian
01.2018 - 01.2019
Operations Assistant - Legal & Financial Compliance
CBRE
01.2014 - 01.2016
Advanced Diploma - Marketing & Management
MIBT
10.2008 - 04.2009
Medical Secretary
Eye Surgery Associates
01.2005 - 01.2014
Bachelor of Commerce & Law -
Deakin University
Victorian Certificate of Education -
Taylors College
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