Karishma Singh
Tarneit,Australia
Summary
High-performing Payroll/HR officer with integrity and leadership skills. Flexible in different situations and dynamic conditions. Works great under extreme stress and deadlines. Analytical professional with technical knowledge and critical thinking skills to thrive in data-driven environments. Tackles challenges with positivity and drive to overcome. Works great alone or with others and consistently exceeds expectations.
Overview
13
13
years of professional experience
Work History
Senior Payroll/HR Officer
Qenos
Melbourne
05.2022 - Current
- Lotus Note, ADP, and SAP Payroll
- Novated Lease - Manage the leasing of company and employee vehicles
- Internal Payroll Audit
- Super Quarterly Audit
- Annualised Salaries vs Awards Audit (monitor underpayment employees should always be paid better than awards)
- Leave Provisions
- AASB Quarterly Reports
- Working on 5 different EA (Botany, Olefins, Olefines, plastics and Resins)
- Union setup (AMWU, AWU, CFMEU, MEU,ETU)
- Interpretation and complying with relevant awards, Qenos enterprise agreements, common law contracts and legislation
- Preparation and payment of all State and Federal tax obligations including PAYG tax, Payroll tax, Superannuation Guarantee contributions, STP reconciliation
- Processing new employee’s contracts and termination payments including redundancy, retirements, resignations, medical separations etc (from a payroll tax perspective)
- Ensuring accurate payroll transactions and payments including employee changes, bonus payments, salary increases, salary packaging options, workers compensation, superannuation contribution changes, executive remuneration etc
- Preparation and timely delivery of Weekly, Fortnightly and Monthly pay
- Managing Superannuation Choice funds for employees including managing the effective November 2021 changes around “stapling” legislation
- Managing leave entitlements and payments
- Liaise with ATO on any issues
- Month-end reporting
- Ad-hoc reports including headcount report, EEO reporting
- Answering general payroll enquiries, including advice on awards and common law contracts
- Resolving payroll issues
- Employee record maintenance
- Work closely with HR and Finance
- Regular filing and archiving of payroll information
- Support work cover administration
- Accountable for compliance with all relevant payroll laws and enterprise agreements
- Ensure audits are undertaken and integrity of the payroll system is maintained including quarterly superannuation audits and annual internal payroll audits
- Prepare financial reports
- Managing Time and Attendance system and quarterly reporting to ensure compliance with Awards
- Participate in payroll improvement initiatives such as streamlining processes
- Participate in payroll system upgrades including performance testing
- Comprehensive understanding of Modern Awards, Fair Work Ombudsman requirements for their specific industry including the ability to interpret awards and enterprise agreements
- Demonstrated knowledge of sound payroll practices, procedures, operations and legislation
- Deadline focused
- Meticulous attention to detail and accuracy
- Ability to investigate issues and find solutions
- Honesty and integrity
- Excellent written and verbal communications skills
- Ability to work autonomously as well part of a broader team
- Advanced computer skills including Microsoft Word and Excel
- Excellent communication and interpersonal skills.
- Developed and implemented policies and procedures to ensure compliance with government regulations.
Senior Payroll Specialist
Lawrence & Hansons
Melbourne
01.2021 - 05.2022
- Prepare and process fortnightly and monthly payroll
- Payroll enquiries and issue resolution
- Process and maintain payroll production and records
- Liaise with Superannuation funds and ATO
- Payroll reporting monthly and annually
- Ad hoc projects
- End to end payroll function
- Working on Award and EBA rates
- Billing
- Checking supplier Invoices
- Lodgement of payroll tax and portable long service leave
- PAYG
- Processing superannuation
- Running payroll report & monthly reports
- Approving timecards fortnightly
- Leave management
- Preceda Payroll.
Senior Payroll Officer
Executive Security Solutions
Melbourne
02.2020 - 01.2021
- End to end payroll function
- Working on Award and EBA rates
- Billing
- Checking supplier Invoices
- Lodgement of payroll tax and portable long service leave
- PAYG
- Processing superannuation quarterly
- Running payroll report & monthly reports
- Approving timecards fortnightly
- Leave management
- Deputy and ADP Payroll.
Payroll Manager
Jacobs Australia Pty Ltd
01.2015 - 01.2020
- Payroll Preparation & Management
- End to end payroll administration, management and reporting
- Monthly, end of year and ongoing financial reporting and general ledger entries, reporting and other relevant financial system reports, and entries as required
- Meeting all payroll timelines and delivery
- Perform timesheet calculation and data entry, deduction calculations and maintenance, reporting and file maintenance, manual checks, pay increases, wage garnishments, worker’s compensation payments and direct deposit submission
- Review time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies and ensure accuracy of payroll
- Record changes affecting net wages, for each employee to update master payroll records
- Manage ADP payroll system and ensure that employee information is accurate and up to date
- Review Jacobs timesheets weekly ensuring accurate and timely allocation of hours, leave entitlements and other allowances to the College’s costing system
- Calculate and process employee leave entitlements, including but not limited to; annual leave, personal leave, time in lieu and long service leave, in accordance with relevant agreements
- Process transactions in relation to payroll tax, superannuation, deductions, salary packaging and provide relevant information to external parties in a timely, accurate and efficient manner
- Prepare calculations and processing of termination pays, redundancy payments and advance pays, where required
- Process and manage salary packaging and sacrificing arrangements for staff
- Manage payroll tax deposits, manual tax calculations/reconciliations, quarterly and annual tax reporting and ensure compliance with current tax legislative requirements
- Coordination of superannuation contributions ensuring the College meets the statutory requirements
- Manage work flow to ensure all payroll transactions are processed accurately and timely
- Understand proper taxation of employer paid benefits
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records
- Record employee information, such as exemptions, transfers, and resignations, in order to maintain and update payroll records
- Issue and record adjustments to pay related to previous errors or retrospective increases
- Payroll Reporting
- Maintain reports and payroll transactions to support the integrity of the system and to meet audit requirements
- Ensure end of year procedures are followed including reconciliation lodgement of taxation requirements e.g.: payment summaries
- Produce various payroll, leave and hr related reports by conducting research, analysis, gathering information and statistics and generating reports
- Preparation of various payroll related reports for Directors and CEO as required
- Ensures all reports are accurate and disbursed in a timely manner
- Update and reconcile monthly bank statements
- Development of monthly, quarterly and end of year financial, general ledger and operational reporting
- Prepare periodic reports of earnings, taxes, and deductions
- Keep records of leave pay and non-taxable wages
- Prepare and balance period-end reports, and reconcile issued payrolls to bank statements
- Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments
- Ensure the accuracy of Payroll integration to general ledger
- Payroll Administration
- Remain current on new legislation and regulatory ruling impacting payroll
- Enforce adherence to requirements and advise management on required actions
- In collaboration with Manager Finance, evaluate and analyse existing payroll policies, procedures and business processes; draft, propose and implement changes and/or quality control measures leading to best practice operations
- Encourage and implement continuous improvement measures within Payroll.
Finance Administrator / Payroll Officer
Secom Australia ACT Pty Ltd
01.2011 - 09.2014
- Receivables / Payables
- Bank Reconciliation
- Invoicing / data entry
- Receipting
- Making Payments
- Payroll Tax
- Customer Services.
Payroll Officer / Accounts Clerk / Stock Controller
Celtrock Holdings Limited
- Stock Control
- Payroll
- Invoicing
- Receipting
- Banking
- Bank Reconciliation
- Debtors & Creditors Reconciliation
- Maintaining statutory files
- MYOB Data entry
- Quick book
- Counter intelligence (POS)
- Catapult.
Accounts Clerk
Brijlal & Co Ltd
- Invoicing
- Receipting
- Banking
- Debtors Reconciliation
- Stock Control
- Bank Reconciliation
- General Clerical Duties
- Customer Services (sales).
Accounts Clerk (Part-time on Saturdays and Sundays)
Viknal Enterprises (Ishwarlal & Co)
Education
Diploma - Accounting
Australian Online Courses Pty Ltd
01-2018
Certificate in - Proficiency in Information System Management
APTEC Worldwide IT Centre
01-2006
Skills
- Information Protection
- Active Listening
- Problem-solving abilities
- Teamwork and Collaboration
- Multitasking
- Excel proficiency
Knowledge And Skills
- Proven high level of accuracy and attention to detail
- The ability and desire to improve current systems through newly defined efficiencies and process improvement initiatives
- Ability to interpret and apply relevant legislative and award requirements
- Strong computer skills, experience with MS Office programs, including word processing, email, preparation of tables and proficiency in Excel spreadsheets.
- Excellent time management skills including the ability to plan, set priorities and to meet deadlines, with flexibility to alter priorities to meet changing demands
- Operational knowledge of Australian payroll and best practice
- Strong knowledge of federal and state regulations;
- Strong decision-making, problem solving and analytical skills and mindset.
Personal Information
Date of Birth: 03/16/88
References
- Mr Alvin Pedregosa, Finance Manager, Jacobs Australia ACT Pty Ltd, 0468 747 110, 02 62720653
- Ms Roma Devi, HR Business Partner, Jacobs Australia Pty LTD, 02 62720665
Hobbies and Interests
- Listening to music
- Socializing
- Playing computer games
- Travelling
- Driving
- Corresponding
- Swimming
- Watching movies and Web Surfing.
Languages
English
Professional
Hindi
Native/ Bilingual
Affiliations
- Travel and Cultural Experience
- Community Involvement
- Spending time with friends and Family
Timeline
Senior Payroll/HR Officer
Qenos
05.2022 - Current
Senior Payroll Specialist
Lawrence & Hansons
01.2021 - 05.2022
Senior Payroll Officer
Executive Security Solutions
02.2020 - 01.2021
Payroll Manager
Jacobs Australia Pty Ltd
01.2015 - 01.2020
Finance Administrator / Payroll Officer
Secom Australia ACT Pty Ltd
01.2011 - 09.2014
Payroll Officer / Accounts Clerk / Stock Controller
Celtrock Holdings Limited
Accounts Clerk
Brijlal & Co Ltd
Accounts Clerk (Part-time on Saturdays and Sundays)
Viknal Enterprises (Ishwarlal & Co)
Diploma - Accounting
Australian Online Courses Pty Ltd
Certificate in - Proficiency in Information System Management
APTEC Worldwide IT Centre
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