Karla Rowan
Townsville,QLD
Summary
I am a committed, reliable and reputable professional with extensive experience in project administration, cost/claim analysis and senior management assistance.
I am now seeking a stable career opportunity where I can utilise my knowledge and experience, long term. Ideally, I would like a position which will allow me to make a positive contribution, whilst challenging myself to achieve strong results.
With an exceptional work ethic and the ability to work in high-pressure environments, I believe my experience and capabilities will ensure that I’m a successful and productive member of your team.
Overview
14
14
years of professional experience
Work History
Spiecapag – Barrow Island & Perth Metronet
Spiecapag
Perth , WA
2019.07 - 2023.09
- During the peak of Covid managed multi-faceted tasks concurrently with the strong ability to assess changing conditions, act decisively and adopt new course of action with seamless continuity while managing client expectations
- Admin Manager / Doc Control / HR
- Performed non-routine administrative functions while successfully balancing special assignments with specific deadlines
- Undertake complex planning, coordinating, and overseeing the development and progress of site administration & HR functions
- Responsible for all administration & HR functions of the operation for site and support the day-to-day operations and coordination
- Negotiated employment contracts
- Developed and maintained key industry relationships with clients
- Prepared excel spreadsheets & reports
- On-boarding, new hire orientation, site inductions, medicals
- Covid border travels, liaise regularly with WA Police department
- Performed quality compliance reviews for hundreds of client deliverables
- Document Control for the design & construction of 3 stages of the project
- Supported all divisions of the project
- Train and mentored new administrative assistants ensuring a strong foundation in best practices
- HR functions and employee relations
- Revamped rostering and onboarding process accelerate processing time and improve site organisation
- Developing collaboration and support and process improvements.
Auldec Solutions
Auldec Solutions
2019.10 - Current
- Assist in daily operations
- Operations Coordinator
- Undertake coordination of all daily site employees and work sites
- Implement a training register and ensure all current training is up to date
- Begin ISO9001 Accreditation documents, policies, and procedures.
Consolidated Power Projects (Full Time - Adelaide)
Consolidated Power Projects
Adelaide
2018.05 - 2019.06
- Provides project and general administrative support to the Engineering team to assist with the successful delivery of projects
- Project Coordinator
- Undertake coordination of all design project programs / schedules
- Develop critical paths for projects by implementing proper precedence relationships amongst scheduled project activities
- Establish relevant milestones
- Track and report actual progress against baseline and forecast timeframes
- Analyse variances in baseline against forecast timeframes
- Reforecast scheduled project activities as appropriate
- Assign, track and report resource availability and usage on projects
- Analyse productivity and availability of resource-driven activities
- Manage scheduling and cost control documentation / activities relating to design projects
- Prepare resource plans for projects
- Facilitate and control document design and risk reviews
- Facilitate and control appropriate design documentation for safety workshops and quality reviews
- Develop time-phased project budgets and associated cash flows
- Organise project cost and schedule files
- Coordinate the close out projects on time
- Mentor other staff (as appropriate) in project control processes.
Kingsgate Consolidated Limited (Owner & Operator of) – Challenger Mine SA (Short Term Contract Position)
Kingsgate Consolidated Limited
Challenger Mine
2012.08 - 2012.10
- Employed to implement & manage the creation and development of new INX Inflight System and achieve GO-LIVE phase
- Site Administrator
- To execute the planning, preparation, collation of data, system & coding requirements between existing structures linked to areas alike; site roster, employees, camp services, chartered flights, key subcontractors & general site processes
- Also included comprehensive training, support & any troubleshooting for GO-LIVE stage for existing administrative team
- Complex training for levels of ‘System Administrator’ functions
- Ensure any and all procedural & system changes communicated effectively site wide
- Maintain site roster, village room allocations, travel coordination, and generate flight manifests, personnel roster management, some accounts payable and receivable
- Event planning, including coordination of special guests for on-site entertainment functions, either milestone occasions or site morale boosters.
M2M Risk & Insurance (Contractor)
M2M Risk & Insurance
2018.02 - 2018.05
- Part Time – Provide assistance to Marketing and the general operations of the business while the Owner has medical treatment
- Operations Manager.
GLOBAL Engineering & Construction – (Santos) Moomba (Short Term Contract Position)
GLOBAL Engineering & Construction
Moomba
2022.01 - Current
- Currently performing the role of Logistics Coordinator
- HR & Site Admin Manager
- Site FIFO is expected in February 2023
- Setup Logistics Tracker and liaise with the subcontractor
- Review documentation to understand the quarantine requirements
- Developing positions descriptions for each position on Project
- Develop rosters
- HR duties and recruiting
- Training Analysis.
GLOBAL Engineering & Construction – (Santos) Moomba (Short Term Contract Position)
GLOBAL Engineering & Construction
Moomba
2018.01 - Current
- Direct support for the Operations Manager to assist with the delivery of works in accordance with approved project schedules and budgets
- Project Administrator.
ICE Engineering – (BHP) Roxby Downs (Short Term Contract Position)
ICE Engineering
Roxby Downs
2017.06
- Initial contract 60 personnel work to be complete mid October 17 - for SCM17 Shutdown
- Project Administrator
- Co-ordinate mobilisation for all personnel including pre-employment medicals / BHP Inductions / flights / camp / organise specific licences / process in ERMS database
- Assisting the site managers and supervisors with day to day tasks
- Processing payroll / weekly progress claim / timesheet co-ordination BHP workpack codes and reporting management along with develop and deliver database platforms to capture for analysis and cost tracking for reporting efficiency
- Maintain site roster, village room allocations, travel coordination, and generate flight manifests, personnel roster management
- Supervise and coordinate office administration staff (4)
- Develop and deliver progress reports, progress claims and manhour reports
- IT administration.
Santos - Adelaide CBD (Short Term Contract Position)
Santos
Adelaide
2016.06 - 2017.05
- Assisting the Operations Manager with day to day tasks
- Data entry and analysis
- Cost tracking and reporting for projects
- Sourcing material / plant / machinery for projects
- Creating purchase orders
- Freight and logistics
- Organising personnel for projects
- Mobilisation paperwork and inductions for projects
- Safety paperwork and document control.
Santos - Adelaide CBD (Short Term Contract Position)
Santos
Adelaide
2015.08 - 2015.11
- Administrating the operation of SmartPlant data migration through designing, testing and executing migration packages from legacy databases into new database, ensuring as part of the data migration that data quality, integrity and completeness is maintained or improved
- Document Controller / System Analysis
- Analyse and action all data quality issues
- Identify data types/documents, migration activities, migration methods and tools, scope, risks, risk mitigation, constraints, dependencies and assumptions
- Design staging area for conducting data transformation and fixing errors through control applications such as excel
- Identify data migration designs; migration technology, data migration procedures, data cleansing procedures, data conversion procedures and data validation
- Validate that previously existing data structures and functionality remain intact; validate and identify data completeness and accuracy and document
- Cleansing of data
- Perform trial data migrations
- Identify and monitor any data issues and resolve.
Ottoway Engineering - Port Pirie Smelter (Short Term Contract Position)
Ottoway Engineering
Port Pirie
2015.11 - 2016.03
- Establish and implement QA documents and procedures
- HR on boarding of new personnel
- Management of the Document Control, Quality Management functions and Project Management systems setup and reporting
- Liaising with Superintendents and Supervisors over the day to day construction activities and movements
- Implementation of alternative travel arrangements i.e
- Buses
- Co-ordinate all travel requirements
- Ensure any and all procedural & system changes communicated effectively site wide
- Maintain site roster, village room allocations, travel coordination, and generate flight manifests, personnel roster management, some accounts payable and receivable
- Processing Payroll
- Attending to payroll queries
- Mobilisation & coordination of project personnel to site – PPE, inductions and training
- Flexibility to assist others and take on a variety of tasks to make sure the office functions successfully
- Other administrative and supervisory tasks as they arise.
Santos - Adelaide CBD (Short Term Contract Position)
Santos
Adelaide
2009.11 - 2010.11
- Operations Coordinator
- Assisting the Operations Manager with day to day tasks
- Data entry and analysis
- Cost tracking and reporting for projects
- Sourcing material / plant / machinery for projects
- Creating purchase orders
- Freight and logistics
- Organising personnel for projects
- Mobilisation paperwork and inductions for projects
- Safety paperwork and document control.
GD Construction & Engineering (Short Term Contract Position)
GD Construction & Engineering
2015.06 - 2015.08
- Pre-Contracts Coordinator
- Design and preparation of conforming and compelling tenders/bids and expressions of interest (EOI) and Prequalification documents
- Manage tender calendars and timelines to ensure tenders are submitted in required timeframes
- Develop and deliver progress reports, proposals, requirement documentation, and presentations, including managing bid plan, start up and ongoing bid management
- Coordinate input content from other stakeholders
- Upgrade and improve all internal and external documentation and marketing materials in line with brand guidelines
- Prepare site specific Quality & OH & S Plans
- Assist in developing, capture and management of business development collateral including capability statements, brochures and presentations, Q&A relevant
- Assist in the development and review of Priced and mostly Non Priced specifications and bidding requirements for solicitations and contract documents
- Documenting the sourcing and contracting process, ensuring rules, regulations, policies, and procedures are followed
- Coordinating and conduct pre-bid/pre-proposal meetings and other related pre contract activities to provide an overview of the scope requirements
- Facilitate effective and constructive collaboration and communication amongst all bid team members
- Preparing various reports related to Non Price responses as requested by management.
AGL – QLD Upstream Gas (Short Term Contract Position)
AGL
2015.04 - 2015.06
- Responsible for providing administration support to the Asset Operations Manager, Supervisors and their respective teams through a range of highly professional range of support services that facilitate the effective planning and execution of the business strategy and team activities
- Operations Coordinator Upstream Gas
- Efficient and timely processing of Purchase Orders, ensuring appropriate purchase requisitions, budgets identified and approvals have been provided
- Timely payment of supplier invoices, staff reimbursement claims, credit card reconciliation and setting up of purchase orders using SAP
- Other duties include meeting/function co-ordination, ordering catering, ordering stationary and arranging corporate travel.
EDE/Decmil – QCLNG Project – Surat Basin QLD
EDE/Decmil
Surat Basin
2012.10 - 2014.09
- Senior Project Administrator & PA to Project Director
- Project reporting, accommodation forecasting, manpower, rolling hours, daily activities, monitor progress on several well site locations
- Reporting directly to Project Manager
- Support & assist Construction Manager
- Daily reconciliation, analysis and monitoring of project costs and subsequent data creation for monthly claim
- Responsible for the all site works in progress, communication and ensuring a smooth operation
- Co-ordinate the deployment process for assignments and rostering resources to the various project work locations, develop and manage roster to suit changing and expanding requirements
- Liaising with Superintendents and Supervisors over the day to day construction activities and movements
- Accommodation & travel booking for 350+ personnel over various camps and locations
- Implementation of alternative travel arrangements i.e
- Buses and charter flights
- Coordinate all travel requirements
- Monitor/troubleshoot flights and accommodation and other personnel travel
- Develop and implement new systems and procedures for roster changes, accommodation, travel, payroll, document control, other general
- Supervise and coordinate office administration staff (3)
- Attendance and coordination of weekly senior leadership meetings, construction meetings & EOM claim meetings with the Client
- Mobilisation & coordination of project personnel to site – PPE, inductions and training
- Daily/Weekly timesheet collection and verification
- Processing Payroll
- Attending to payroll queries
- Support for all departments on site
- Coach, mentor, motivate and supervise project team members and contractors, and influence them to take positive action and accountability for their assigned work
- Build, develop, and grow any business relationships vital to the success of the project
- Continuous improvement
- Training of personnel over challenging and constant changing environments
- The ‘go to’ person for all site queries – external, subcontractors, employees and all other.
Broad-Spectrum – BHPB Olympic Dam, Roxby Downs SA
Broad-Spectrum
Roxby Downs
- Project Co-ordinator
- Establish and implement QA documents and procedures
- Management of the Cost Control (SAP), Document Control, Quality Management functions and Project Management systems setup and reporting
- Maintaining a high level of customer satisfaction through the consistent provision of quality project delivery and support services
- Ensuring processes and procedures are implemented and maintained
- Delegate tasks and responsibilities to appropriate personnel
- Identify and resolve issues and conflicts within the project team
- Develop and deliver progress reports, proposals, requirement documentation, and presentations
- Determine the frequency and content of status reports from the project team, analyse results, and troubleshoot problem areas
- Draft and submit variations, and recommend subsequent budget changes where necessary
- Coach, mentor, motivate and supervise project team members and contractors, and influence them to take positive action and accountability for their assigned work
- Build, develop, and grow any business relationships vital to the success of the project
- Responsibility of training and development of 2 administration employees
- Tendering on small local projects and initiate all activities from planning of mobilisation and demobilisation tasks
- Assist team on tendering for larger project.
Robin Johnson Engineering – Argyle Diamonds, Perth WA & BHPB Olympic Dam, Roxby Downs SA.
Robin Johnson Engineering
Perth
2010.11 - 2011.11
- Senior Project Administrator
- Facilitate all aspects of site administration, including coordination of purchasing, project reporting, account queries, payroll support, travel, rosters, monitoring multiple inductions for all staff prior to arrival on site and other ad hoc tasks as required
- Development and upkeep of systems and processes to ensure appropriate records are maintained
- Liaise with site Supervisors and Client to maximise site efficiency and ensure efficiency of operations
- Complete relevant daily/weekly reporting and ensure the timely and accurate submission
- Work autonomously as well as supervise and mentor other site administration personnel; being the “go-to” person for all relevant activities
- Ensuring training is completed & up-to-date
- Document Control – Client correspondence, TQ’s RFI’s, SI’s, drawings, manuals and other adhoc controlled responsibilities
- Quantity Man Hour Reports including submissions of Monthly progress claims and tracking of all variations and any subsequent supporting evidence for justification to Client
- Compiling MDR.
Site Administrator
Programmed (29 Metals Project)
Golden Grove , 6635
2023.11 - 2024.01
- Established and enforced procedures and work standards, promoting team performance and safety.
Education
Cert IV - Business Studies
Perth Business College
Perth, WASkills
- Decision-Making
- Organization and Time Management
- Task Prioritization
- Analytical Thinking
- Teamwork and Collaboration
Professional Assets
- Solid Commitment to Workplace Health & Safety Act and Regulation requirements including site conditions, awareness of potential hazards and environmental compliance;
- Strong organisational skills with the ability to manage multiple demanding responsibilities and work under pressure, with a proven track record in meeting strategic targets;
- Excellent communication, relationship building and negotiation skills, able to relate to people across broad business, social and cultural boundaries, enhanced by the ability to listen to others;
- Extensive experience in directing and work scheduling personnel;
Key Areas Of Competency
- Project Reporting
- Cost Analysis and Reconciliation
- Rostering and FIFO mobilization
- Daily Cost Coding and Cost Code Allocation
- Management Support
- Payroll and Query Rectification
- Integration of Systems
- Build and Implement Systems & Procedures / Document Control
- Training
- Project Support
- Plant and Equipment Administration
- Mob/Demob Resource
- Working in Isolated Locations
- Working in Challenging Surroundings
- Strategic Thinking & Decision Making
- Negotiating & Crisis Resolution
Qualifications Training
- 1999, Business College, Perth, Certificate IV in Business Studies
- 2000, Step by Step, Suite 3 Carr Place, Leederville W.A, MYOB basics only, Job-Pac, SAP, MS Word, Excel - Currently undertaking Advanced, CHEOPS, PowerPoint, Outlook, Access, Aconex, INX Inflight. Landmark, AutoCAD, SmartPlant Foundation, Spotfire, Procore, myComply.
- Frontline Supervisor and Management Course
- Construction Industry White Card
- Various in-house company management training
- 72 WPM 98% Accuracy
Attributes
- Innovative & Resourceful
- Trustworthy & Good-humoured
- Friendly & Dependable
- Lateral Thinking & Diplomatic
- Professional & Co-operative
- Calm & Logical
References
References available upon request.
Timeline
Site Administrator
Programmed (29 Metals Project)
2023.11 - 2024.01
GLOBAL Engineering & Construction – (Santos) Moomba (Short Term Contract Position)
GLOBAL Engineering & Construction
2022.01 - Current
Auldec Solutions
Auldec Solutions
2019.10 - Current
Spiecapag – Barrow Island & Perth Metronet
Spiecapag
2019.07 - 2023.09
Consolidated Power Projects (Full Time - Adelaide)
Consolidated Power Projects
2018.05 - 2019.06
M2M Risk & Insurance (Contractor)
M2M Risk & Insurance
2018.02 - 2018.05
GLOBAL Engineering & Construction – (Santos) Moomba (Short Term Contract Position)
GLOBAL Engineering & Construction
2018.01 - Current
ICE Engineering – (BHP) Roxby Downs (Short Term Contract Position)
ICE Engineering
2017.06
Santos - Adelaide CBD (Short Term Contract Position)
Santos
2016.06 - 2017.05
Ottoway Engineering - Port Pirie Smelter (Short Term Contract Position)
Ottoway Engineering
2015.11 - 2016.03
Santos - Adelaide CBD (Short Term Contract Position)
Santos
2015.08 - 2015.11
GD Construction & Engineering (Short Term Contract Position)
GD Construction & Engineering
2015.06 - 2015.08
AGL – QLD Upstream Gas (Short Term Contract Position)
AGL
2015.04 - 2015.06
EDE/Decmil – QCLNG Project – Surat Basin QLD
EDE/Decmil
2012.10 - 2014.09
Kingsgate Consolidated Limited (Owner & Operator of) – Challenger Mine SA (Short Term Contract Position)
Kingsgate Consolidated Limited
2012.08 - 2012.10
Robin Johnson Engineering – Argyle Diamonds, Perth WA & BHPB Olympic Dam, Roxby Downs SA.
Robin Johnson Engineering
2010.11 - 2011.11
Santos - Adelaide CBD (Short Term Contract Position)
Santos
2009.11 - 2010.11
Broad-Spectrum – BHPB Olympic Dam, Roxby Downs SA
Broad-Spectrum
Cert IV - Business Studies
Perth Business College
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