Summary
Overview
Work History
Education
Skills
Websites
Languages
References
Timeline
Generic

Karla Vargas

Underdale

Summary

Detail-orientated Project Administrator with extensive experience in accounting—specifically in accounts payable, accounts receivable, and auditing—seeking to leverage strong organisational and analytical skills in a dynamic project management environment. Proven ability to streamline processes and enhance operational efficiency, supported by a solid background in logistics. Committed to delivering high-quality project support and facilitating effective team communication to achieve project goals. Excited to contribute my diverse skill set to drive successful project outcomes and support organisational success.

Overview

9
9
years of professional experience

Work History

Project Support Administrator

The Embrace Collective
02.2024 - 10.2024
  • Company Overview: The Embrace Collective is an organization focused on implementing government grants and contracts
  • Playing a vital role in leading and driving our impact by supporting the organisation in the implementation of government grants and contracts in ways that are on time and within budget
  • Supporting implementation of project tasks and events, as well as ad-hoc administrative support across the team, including managing office stationery and kitchen consumables supplies
  • Manage accounts payable and receivables and reconcile all credit card purchases through the XERO accounting package, including bank reconciliation
  • Coordinating meetings, catering, minute taking, recording actions and maintaining meeting agendas
  • Prepare intragroup invoices while attending to multiple queries when they are raised
  • Assist the Project Head Manager with daily administrative tasks and calendars
  • Provide excellent customer service to all stakeholders, customers and subcontractors
  • Create work orders and ensure they are processed on time
  • Support from reception during breaks and staff absences and perform other administrative tasks
  • Prepare and maintain detailed documentation of cost estimates and budget specifications
  • Coordinate with suppliers to obtain accurate and competitive pricing for promotional items for the different events, ensuring they align with the budget
  • Maintain the records associated with assets and equipment data and ensure the integrity of all electronic data management and maintenance
  • Report to the accounts manager on performance against service standards while taking ownership over customer and contractor invoice-related policies, procedures, and guidelines
  • The Embrace Collective is an organization focused on implementing government grants and contracts

Corporate Administrator Officer

Ehrenberg-Bass Institute Marketing - University of South Australia - UniSA
08.2023 - 01.2024
  • Company Overview: The Ehrenberg-Bass Institute is a research institute focused on marketing science
  • Acted as the contact point to the Institute’s Corporate Sponsors and the liaison between the Institute’s researchers and clients while resolving operational problems related to the service of Sponsors
  • Coordinated administrative aspects of the Corporate Sponsorship Program and ensured a high-quality service was provided to Sponsors by providing timely assistance and answering their requests
  • Coordinated travel arrangements while managing and maintaining executive schedules and calendars
  • Compiled expense reports and organised meetings, including creating presentations and organising events and conferences
  • Managed and maintained highly effective, efficient, timely and confidential administrative systems for delivering central agency, correspondence and briefing requests in an environment of competing requests
  • Maintained and revised a current database of Corporate Sponsors while assisting with special projects throughout the year as directed by the manager or coordinator, including updating website content and providing sponsor-customer support
  • Updated records and databases, complying with Contract Management processes, to ensure information was accurate, stored correctly, and accessible
  • Collected and compiled information to support the development of documentation and reports and contributed to the ongoing continuous improvement in supporting a total quality system by participating in team discussions to enhance and improve operational outcomes and maintaining high levels of communication within the office
  • Positive approach and ability to work through challenges to ensure timely completion of tasks
  • Effectively engaged and coordinated with staff across the portfolio, often regarding sensitive and confidential matters with tight timelines, to ensure all responses to tasks initiated by key stakeholders were timely, professional and of high quality
  • The Ehrenberg-Bass Institute is a research institute focused on marketing science

Customer Services Officer for Export Operations

Tayper Enterprises
Adelaide, Australia
08.2022 - 07.2023
  • Company Overview: Tayper Enterprises is a company involved in export operations
  • Accurately and compliantly coordinated the exportation of sea cargo, ensuring the smooth flow of cargo by providing exceptional customer and regulatory reporting that achieves compliance by assisting with shipment delivery through tracking, monitoring, and liaising with third parties, ensuring customer requests are met
  • Provided operational and administrative support to the team while arranging client shipments per their requirements and generating timely invoices
  • Entered related data into relevant systems and ensured the confidential management of sensitive information while maintaining high confidentiality and professionalism across all duties and responsibilities
  • Worked in a time-critical working environment due to projects – export delivery
  • Tayper Enterprises is a company involved in export operations

Graduate Accountant

Nexia Edwards Marshall
Adelaide, Australia
07.2020 - 07.2022
  • Company Overview: Nexia Edwards Marshall is a firm providing business services advice, auditing, and accounting
  • Preparation of year-end accounting work using MYOB and XERO, including financial statements & income tax returns for external entities
  • Ensuring that information is sound and provided on time so all the client’s business opportunities and obligations are met
  • General ledger reconciliations, including all balance sheet reconciliations and management of trial balance for external entities, including liaising with clients regularly and answering queries
  • Performed ad hoc administrative duties and followed and maintained contact with ATO and ASIC to ensure compliance
  • Assisted with revising accounts payable and receivable and the Profit and Loss Statement to complete the auditing process through accounting software like MYOB and XERO for different clients
  • Assisted with monthly cycle counts and annual stock-take activities, including preparing and editing correspondence, communications, presentations, and other documents
  • Assisted in producing reports, pivot tables, charts, and documents, including word processing and formatting, ensuring accuracy, high-quality presentation and incorporation as part of the internal standard templates
  • Nexia Edwards Marshall is a firm providing business services advice, auditing, and accounting

Food & Beverage Attendant

The Talbot Hotel Restaurant
Adelaide, Australia
11.2017 - 07.2020
  • Ensured immediate, effective, and efficient customer service; greeted customers; ascertained what each customer wanted or needed; maintained high professionalism; and worked to establish a positive rapport with every customer
  • Operated POS register and effectively handled cash as required, solved problems and looked to Supervisors for support where needed while actively promoting a safe, healthy and secure work environment by identifying risks in the workplace and implementing reporting procedures with a focus towards OHS improvements in safer work practice

Internal Control Auditor

Falabella Retail Ltd
, Chile
02.2016 - 08.2017
  • Company Overview: Falabella Retail Ltd is a retail company in Chile
  • Completed reports on the risks identified at each location, such as stock transfer orders between stores and from the warehouse, and checked the petty cash
  • Provided ad hoc training to employees regarding issues found and how to remediate them to meet progressive improvements
  • Obtained, analysed, and evaluated accounting documentation, reports, data, flowcharts, etc
  • Assist in the administration of internal audits and the development of a continuous improvement framework
  • Falabella Retail Ltd is a retail company in Chile

Education

Bachelor's Degree - Accounting

Kaplan Business School
Adelaide
03.2020

Degree of Administration - Major International Business

Maritime University of Caribbean
Venezuela
11.2013

Skills

  • Project Management
  • Organisation
  • Financial Acumen
  • Communication
  • Relationship Building
  • Time Management
  • Adaptability
  • Attention to Detail
  • Technical Proficiency
  • Microsoft Office
  • Literacy
  • Numeracy

Languages

English
Native/ Bilingual
Spanish
Native/ Bilingual

References

References available upon request.

Timeline

Project Support Administrator

The Embrace Collective
02.2024 - 10.2024

Corporate Administrator Officer

Ehrenberg-Bass Institute Marketing - University of South Australia - UniSA
08.2023 - 01.2024

Customer Services Officer for Export Operations

Tayper Enterprises
08.2022 - 07.2023

Graduate Accountant

Nexia Edwards Marshall
07.2020 - 07.2022

Food & Beverage Attendant

The Talbot Hotel Restaurant
11.2017 - 07.2020

Internal Control Auditor

Falabella Retail Ltd
02.2016 - 08.2017

Bachelor's Degree - Accounting

Kaplan Business School

Degree of Administration - Major International Business

Maritime University of Caribbean

Similar Profiles

CREATE PROFILE
Karla Vargas