Kase Anderson
Executive Assistant
Melbourne
Summary
I am eager to bring a practical and enthusiastic approach to problem-solving, task management, and administrative duties, leveraging the latest technologies to enhance efficiency. I thrive in vibrant, forward-thinking environments where my contributions are recognised. I'm excited about opportunities to learn, grow, and explore innovative tech solutions that support working smarter.
Driven and resourceful administrative professional with [Number]+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Dedicated [Job Title] with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
2026
2026
years of professional experience
Work History
Executive Assistant
University of Melbourne
2024 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Executive Assistant | Head, Melbourne Medical School
University of Melbourne
- Deliver comprehensive executive support to the Head of School, ensuring seamless operations across diverse areas.
- Expertly manage the Head’s diary and commitments, optimising schedules for maximum efficiency.
- Craft and refine correspondence, collaborating with the communications manager to align and schedule key announcements.
- Coordinate international travel for conferences and assist in polishing presentations for impactful delivery.
- Serve as the secretariat for meetings, ensuring minute-taking, diligent follow-up on actions, and well-organised meeting materials.
- Cultivate and maintain strong, effective relationships with professional and academic staff within the School, Faculty, University, and with external partners.
- Develop and implement tracking systems to monitor and advance requests, communications, programs, and projects.
- Lead the charge in continuous improvement by refining workflows and communication strategies.
- Orchestrate the organisation and scheduling of podcasts, managing the entire process from guest coordination to post-production.
- Actively contribute to the School’s Executive Assistant network, spearheading process improvements and providing backup administrative support during leave periods.
- Provide executive support to the Deputy Head of School during the Head’s absence and offer secondary administrative support to the School Manager as needed.
Executive Assistant to the Head of Department and Stevenson Professor
University of Melbourne
04.2019 - 01.2024
- Provide exceptional administrative and executive support, mastering diary management, streamlining correspondence, and orchestrating meetings.
- Prepare and manage critical documentation, from drafting correspondence to ensuring briefing papers and committee materials are ready for key engagements.
- Oversee intricate travel arrangements, meticulously planning itineraries and appointments while adhering strictly to University policies.
- Maintain and update the Professor’s curriculum vitae, biographies, and professional profiles.
- Organise and execute seminars, conferences, and departmental events, seamlessly managing logistics and coordinating with speakers to guarantee success.
- Develop, implement, and refine filing and record management systems, driving administrative efficiency and safeguarding data integrity.
- Provide strong administrative support for staff recruitment and departmental operations, including financial reconciliations and project management.
- Enhance the Department’s communications strategy by crafting and producing the monthly e-newsletter and other key publications.
- Collaborate with the Department Manager on strategic initiatives, contribute to special projects, and provide vital support during peak periods or staff absences.
- Directly implement and maintain a new honorary system widely adopted across multiple departments.
- Collaborated closely with the Department Manager to create and launch a new HR process, streamlining the creation of roles, advertisements, contracts and onboarding processes for new roles.
Executive Assistant | Deputy Pro Vice-Chancellor, Industry Engagement - Contract
RMIT
- Deliver high-level, confidential executive support by expertly managing correspondence, emails, and various digital data sources.
- Oversee diary management, coordinating internal and external meetings, and organising functions.
- Arrange conferences and travel, ensuring every detail is meticulously planned and executed.
- Handle credit card reconciliation, manage records, prepare correspondence, briefing papers, presentation materials, and other administrative tasks as required.
Executive Assistant | Executive Director of Performance – Contract
Department of Education & Training
- Provide effective calendar management for the Executive Director of Performance, assessing the priority of appointments and rescheduling as necessary.
- Work closely and effectively with Directors to keep them well informed of upcoming commitments and responsibilities & follow up appropriately.
- Supported extensive meetings, including preparing agendas, pre-meeting briefings, meeting papers, noting action points, and following up.
- Coordinate the preparation and processing of correspondence, follow up on outstanding replies and/or ensure appropriate actions are taken.
- Coordinate, collate and review reports and presentations using high office systems skills.
- Liaise with I.T. and act as a point of contact for I.T. issues.
Executive Assistant | Chief Procurement Officer – Contract Assignment
Department of Environment, Land, Water and Planning
- Provide effective calendar management (Lotus Notes), assessing priority of appointments and reallocation as necessary.
- Email & inbox management on behalf of CPO.
- Arrange appointments, meetings and events, including venues, travel arrangements (international and interstate) and accommodation processing claims for expenses.
- Support extensive meetings, including preparing agendas, pre-meeting briefings, meeting papers, noting action points and following up.
- Assist team with SharePoint and document organisation.
- Reserve conference rooms and set up teleconference and video conferences.
- Act as a key liaison between SLT members and key parties.
Executive Assistant - 2 General Managers | Portfolio Strategy & Development | Information, Digital & Technology
Australia Post, Head Office
07.2017 - 07.2018
- Manage multiple calendars, prioritising and reallocating appointments to optimise time and efficiency.
- Coordinate appointments, meetings, and events, including venue selection, travel (both international and interstate), accommodation, and expense processing through Concur.
- Provide comprehensive support for meetings by preparing agendas, crafting pre-meeting briefings, organising meeting papers, and ensuring action points are noted and followed up on.
- Proactively enhance administrative systems, policies, and procedures (Trello, SharePoint, Office 360), offering training to team members for continuous improvement.
- Collaborate closely with Direct Reports, ensuring they are well informed of upcoming commitments and responsibilities and follow up as needed.
- Serve as a “barometer” for the executive, maintaining awareness of key issues and keeping them updated on the environment.
- Act as a vital liaison between SLT members and key stakeholders, facilitating smooth communication and collaboration.
- Deliver high-quality, professional office hospitality to visitors, ensuring a welcoming environment.
- Maintain the highest levels of confidentiality and professionalism in all interactions.
- Assist in the seamless relocation of the team to another floor.
- Provide reliable coverage for other Personal Assistants as needed, ensuring continuity and support.
Executive Assistant – 3 Partners | National Partner of People and Culture | Finance | Risk & Advisory
PriceWaterhouseCoopers
01.2016 - 01.2017
Personal Assistant – 2 Directors | Business Improvement | NBN Procurement and Contract Management
Telstra Wholesale
01.2014 - 01.2016
Skills
- Strategic Support
- Managed end-to-end arrangements of executive meetings by developing draft agendas, compiling agenda packs, and recording comprehensive and accurate meeting minutes
- IT Savvy
- Proactively adopting and integrating new technologies and programs, including organising and optimising OneNote, Mondaycom, and ChatGPT for more efficient workflows
- Problem-solving Skills
- I proactively seek solutions to complex challenges, consistently identifying opportunities to streamline processes and improve workflows
- A pivotal force that ensures cohesion and collaboration across the team
Administrative support
Executive support
Office management
Information confidentiality
Calendar management
Websites
Timeline
Executive Assistant to the Head of Department and Stevenson Professor
University of Melbourne
04.2019 - 01.2024
Executive Assistant - 2 General Managers | Portfolio Strategy & Development | Information, Digital & Technology
Australia Post, Head Office
07.2017 - 07.2018
Executive Assistant – 3 Partners | National Partner of People and Culture | Finance | Risk & Advisory
PriceWaterhouseCoopers
01.2016 - 01.2017
Personal Assistant – 2 Directors | Business Improvement | NBN Procurement and Contract Management
Telstra Wholesale
01.2014 - 01.2016
Executive Assistant | Deputy Pro Vice-Chancellor, Industry Engagement - Contract
RMIT
Executive Assistant | Executive Director of Performance – Contract
Department of Education & Training
Executive Assistant | Chief Procurement Officer – Contract Assignment
Department of Environment, Land, Water and Planning
Executive Assistant
University of Melbourne
2024 - Current
Executive Assistant | Head, Melbourne Medical School
University of Melbourne
Similar Profiles
Alfred Joshua MuscatAlfred Joshua Muscat
Research Assistant at University of MelbourneResearch Assistant at University of Melbourne
Abhirup JayasimhanAbhirup Jayasimhan
Research Support Office at University of MelbourneResearch Support Office at University of Melbourne
Manoj Renu KumarManoj Renu Kumar
Data Analyst at University of MelbourneData Analyst at University of Melbourne
Hamish GadeHamish Gade
Senior Service Delivery Consultant at University of MelbourneSenior Service Delivery Consultant at University of Melbourne
Dana MynardDana Mynard
Event Manager at Spirited EventsEvent Manager at Spirited Events