Kate Gordon

Responsible for the billing of customers, processing of customer receipts, account management and debt collection, payment of supplier bills, processing of employee pays, bank reconciliations and generation of monthly reports.

Customer Invoicing and Receipting

• Bill all customers on a timely basis, filing copies as per documented procedures
• Ensure any stock alerts regarding low stock levels are notified to stock management immediately
• Process all online orders received within 48 hours
• Record customer payments received through bank feeds
• Issue customer statements on a monthly basis Supplier Payments and Expenses
• Collate supplier invoices into regular payment runs, streamlining payment processes wherever possible.
• Ensure all supplier bills are appropriately authorised for payment, and process payments.
• Record supplier payments and other transactions in the accounting software, coding to appropriate accounts.
• Match up payments to transactions in the bank feeds where possible.
• I was using Hubdoc to ensure the flow of paperwork occurs from the client, to the data-capturing software and then in to Xero, with receipts attached.
• Ensured that source documents are viewed where possible, especially for items where there may be mixedGST supply, personal use and asset purchases.
• Check the ABN’s of all new suppliers for accuracy and GST registration status. ABN’s stored for suppliers must be checked every 12 months to ensure up-to-date details are maintained Debt Collection
• Report to clients on a monthly basis as regards overdue accounts.
• Ensure account statements are sent to all clients with an outstanding balance at least once a month.
• Chase up overdue accounts via phone, letter and email.
• Document all account chasing activities in a manner that can be readily accessed and viewed by other staff Reconciliations of Key Accounts
• Reconcile all bank accounts on a minimum of a monthly basis.
• Set up bank rules where appropriate & use Cash Coding to reconcile in bulk.
• Reconcile all loan accounts on at least a quarterly basis.
• Reconcile liability accounts including PAYG Withholding, Superannuation Liability, GST control accounts,Suspense and all clearing accounts.Processing of Payroll

• Maintain confidential records for all employees, including employment declarations and tax file numbers.

• Process employee pays, paying electronically into employee accounts.
• Distribute pay advices to employees usually via email.
• Ensure employee leave is being accrued and processed correctly
• Reconcile and process monthly or quarterly PAYG, Superannuation, Payroll Tax and other payments as required.
• Reconcile and prepare payment summaries at end of year.Quarterly Business Activity Statement
• Ensure all data and bank statements are received from the clients, entered, reviewed and reconciled in preparation for Business Activity Statement reviews and lodgments by the supervising BAS Agent.
• Each client’s accounts should be ready for review by the supervising BAS Agent at least two weeks before the BAS due date for quarterly lodgments and one week before the due date for monthly lodgments.Budgets and Financial Statements
• Assist in preparing annual budgets and entering these into the Xero or other accounting software.
• Make end-of-month journals as required.
• Prepare draft monthly/quarterly financial statements.
• Provide additional reports to clients and their accountants as required.
• Work with Accounts Supervisor to review figures and provide information as requested. Data Management
• Facilitate the flow of information from the client’s Dropbox or other file sharing software / Receipt Bank or other OCR software and Xero or other accounting software.
• Ensure documents are named and stored appropriately in the client’s Dropbox or other nominated folder.
• Create and maintain Procedures manuals for each client.
• Ensure timesheets details are processed in Workflow Max on a daily basis.
• Copy Colleen Diver in to all email correspondence with clients where compliance requirements areinvolved.
• Create and save clear and concise workpapers for all calculations, reconciliations and adjustments.

• Maintained and processed invoices, deposits, and money logs.
• Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
• Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
• Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
• Completed payroll for employees and maintained detailed records of procedures.
• Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
• Reconciled and corrected issues with financial records.
• Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
• Posted daily receipts and payments in accordance with corporate protocols.
• Supported year-end closing procedures by preparing adjusting journal entries as needed.
• Established Xero accounting system to reflect accurate financial records.
• Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
• Implemented a more efficient filing system for financial documents, improving accessibility and organization.
• Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
• Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
• Communicated proactively with team members regarding any issues or concerns related to bookkeeping tasks.
• Generated detailed financial reports for management review, facilitating informed decisionmaking.
• Streamlined bookkeeping processes by implementing new accounting software, resulting in increased efficiency.

• Streamlined bookkeeping processes by implementing efficient filing systems and automating data entry tasks.
• Enhanced budget management by tracking expenses and comparing actual costs to projected figures, ensuring financial stability.
• Ensured compliance with tax regulations by preparing and submitting required documentation accurately and within deadlines.
• Optimized payroll processing by staying current on labor laws and maintaining updated employee records, ensuring accurate payments.
• AND I also was Shop Girl in the greatest little gift shop in Roma.