Summary
Overview
Work History
Skills
Attributes
Citizenship
Education
Personal Information
References
Timeline
Generic

KATE KELLY

Perth,WA

Summary

Talented Accounts Payable Officer with 15 years of experience and success . Consistently enhances operations and streamlines timelines while upholding all quality standards and regulatory mandates. Excellent record of reducing operational costs through shrewd negotiations, vendor selection and contract overhaul.

Overview

10
10
years of professional experience

Work History

Accounts Payable Officer

Cape Mining
07.2023 - 02.2024
    • Maintained accurate financial records with meticulous attention to detail in data entry and account coding.
    • Input all relevant transactions and supervised properly within accounting system.
    • Reduced errors in invoice processing by conducting thorough reviews and reconciliations of vendor statements.
    • Safeguarded company assets by verifying proper authorization before processing payments for large expenses or unusual transactions.
    • Ensured compliance with internal control policies through regular review and updates of department procedures manuals.

Accounts Payable Officer

SSH Group Pty Ltd
02.2022 - 06.2023
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Proactively identified opportunities for cost savings through analysis of spending trends and leveraging volume discounts with key suppliers.
  • Enhanced vendor relations through prompt communication and professional handling of inquiries or concerns.
  • Maintained accurate financial records with meticulous attention to detail in data entry and account coding.
  • Managed accurate and timely processing of over 300 invoices per month.

Accounts Payable Officer

Keystart
09.2020 - 01.2022
  • Generate EFT, BPAY and Sundry runs daily
  • Ensure all urgent client payments are paid in a timely manner
  • Maintain open orders listings are completed prior to month end closing
  • Maintain the supplier maintenance database
  • Maintain the Valuation Upload Files and reconcile to Valuers Statements
  • Identified opportunity to use a GST apportionment methodology to calculate GST (for invoices with part GST liabilities)
  • Demonstrated ability of the existing Accounting System to automatically calculate deprecation and apportion Recovery/Overhead charges so the accountants did not need to externally calculate outside the system
  • Worked with the PowerBI reporting team to develop live reports and identify fields in the tables of the Accounting software
  • Develeoped Purchase Requisition forms and demonstrated capability of the Accounting System to conduct Procure to Pay
  • Improved controls during supplier setup to verify banking details and assist with Modern Day Slavery Reporting to government.

Finance Officer

Anglicare WA
12.2018 - 08.2020
  • Receipt goods and process over 300 Invoices per week in Techone accounting system
  • Generate EFT, BPAY and Cheque runs on a weekly basis
  • Reconcile supplier statements by 15th of the Month
  • Ensure all urgent relief /client payments are paid in a timely manner
  • Assist new starters in creating purchase requisitions and introduce new project teams to procure to pay procedure
  • Maintain open orders listings are completed prior to month end closing
  • Code and verify major corporate accounts – e.g.: Telephone, fuel, and vehicle invoices
  • Process all rent and utilities invoices as per the rent schedules
  • Maintain the supplier maintenance database
  • Liaise with over 55 Locations and Projects to answer queries and assist with procurement queries
  • Manage over 45 Petty Cash Reconciliations per month
  • Bank Reconciliations
  • Purchase Card Reconciliations and Top Up Payments approx
  • 70 Card holders
  • Assist Payroll – New Employee Set ups and Employee changes in database- 1 day a week
  • Generated Company Organization Charts (initially automating using MS Excel to upload into MS Visio until the payroll system could be correctly configured.

Accounts Payable Officer

Hancock Prospecting Pty Ltd
11.2016 - 10.2018
  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Review all invoices for appropriate documentation and approval prior to payment
  • Verify discrepancies by and resolve clients' billing issues
  • Generate financial statements and reports detailing accounts receivable status
  • Rectify escalated accounts payable issues from employees and vendors
  • Develop tracking reports to keep management informed of due and past due vendor invoices
  • Setup fields in the Accounting system to track Expiry Dates and ETA Dates from Purchase Order Information
  • Established department Calendar for the Accountants and Finance Team to adhere to.

Contract Temporary Role Accounts Payable Officer

Activ Foundation Inc.
04.2016 - 09.2016
  • Efficiently processed vendor invoices and maintained up-to-date system
  • Verified details of transactions, including funds available and total account balances
  • Coded general ledger and processed vendor invoice payments
  • Rectified escalated accounts payable issues from employees and vendors
  • Developed tracking reports to keep management informed of due and past due vendor invoices
  • Interacted daily with vendors and established solid professional relationships
  • Maintained and produced Excel spreadsheets as requested
  • Conducted training for staff regarding Excel, Word and Current System Epicor (accounting package)
  • Regularly provided month end reconciling (G/L to Aged Payables Report).

Personal Assistant

GCS
01.2016 - 02.2016
  • Continually reminded the general manager of important tasks and deadlines
  • Actively implemented and maintained procedures and administrative systems
  • Devised and maintained accounting systems, including data management and filing
  • Produced documents, briefing papers, reports and presentations
  • Acted as the point of contact between the general manager and internal/external clients
  • Regularly reported to the general manager to build Dashboard Report for the client.

Process Improver

SMS Rental Pty Ltd
02.2015 - 12.2015
  • Identified, planned and implemented improving processes to improve quality, reduce cost, increase productivity and improve cycle time by reducing wasted time
  • Developed and implemented process improvement projects within a specified timeframe while achieving a cost reduction goal
  • Registered items with PPSR and reconciled PPSR back to the asset register to ensure all assets were protected
  • Conducted training for staff regarding Excel, Word and Current Systems Greentrees (accounting package), AMT (asset management tool) and Access Database
  • Developed an Access Database to track mining equipment spare parts until the permanent
  • Continually reviewed all current documents and updated if required in a timely manner
  • Actively analyzed data and created statistics to highlight gaps in the processes
  • Efficiently and effectively built access database to track and trace major components/asset transfers
  • Developed various procedures including Credit Cards, Phone, Business Expenses, etc.

Shared Services Team Leader

HSE Group Ltd
09.2013 - 12.2014
  • Actively managed improving processes and workflows in accounts payable department
  • Automated and pre-populated spreadsheets for Amex and Creditor Statement Reconciliations
  • Maintained PPSR and ensured all assets were registered as per the PPSA Act 2009
  • Conducted training for staff regarding Excel, Word, Accounts Payable and Receivable Processes
  • Efficiently and effectively created charts and graphs such as Top 20 Suppliers, Top 50 Purchases, Top Spend etc
  • Regularly covered annual leave in accounts payable and reconciled Top 100 Suppliers on a monthly basis.

Skills

  • Keen sense of professionalism, proactive nature and genuine commitment to efficient working practices, ensures completion of all assigned responsibilities in a timely, safe and quality assured manner
  • Versatility to adapt and acclimatize to different environments, which enables effective performance of new tasks with minimum direction and supervision
  • Achieves results – ability to build organisational capability and responsiveness, ensure closure, and deliver on intended results on time
  • Outstanding administrative skills such as data base management, computer programs involved with customer service, working with complex transactions and delivery, providing solutions to request and enquiries
  • Ability to critically evaluate the information gathered from multiple sources, reconcile variances and present complex data in a coherent manner and tailored to various audiences
  • Well-developed written and verbal skills in group or individual environments, adjusting to meet the needs of the audience
  • Successfully prioritises own and /or team resources to meet required timing and budgets
  • Accurate completion of all tasks, regardless of size ensuring relevant processes and procedures have been applied to deliver quality work at all times
  • Strong computer skills with proficiency in MS Office suite and ACCPAC/SUN, JDE, Greentrees and AMT applications

Attributes

  • Strong leadership qualities
  • Superior analytical and problem solving skills
  • Ability to deliver results even under pressure and deadlines
  • Excellent organisational and time management skills
  • Strong communication, interpersonal and liaison skills
  • Ability to work well in a team or independently with minimal supervision
  • Strong work ethics; highly motivated and reliable
  • Innovative and creative

Citizenship

Australian Citizen

Education

  • General Certificate of Secondary Education
  • Word Processing (pass with distinction)
  • Computer Proficiency in Information Technology (ICA99)

Personal Information

Hobbies: Cooking, Hosting dinner parties for friends, Travel, Motorbike riding, Walking – beach and bush

References

  • James Anderson, Financial Controller, SSH Group Pty Ltd , 0438 972 807
  • Noelle Cullen, Financial Accountant, HSE, 0428 467 043

Timeline

Accounts Payable Officer

Cape Mining
07.2023 - 02.2024

Accounts Payable Officer

SSH Group Pty Ltd
02.2022 - 06.2023

Accounts Payable Officer

Keystart
09.2020 - 01.2022

Finance Officer

Anglicare WA
12.2018 - 08.2020

Accounts Payable Officer

Hancock Prospecting Pty Ltd
11.2016 - 10.2018

Contract Temporary Role Accounts Payable Officer

Activ Foundation Inc.
04.2016 - 09.2016

Personal Assistant

GCS
01.2016 - 02.2016

Process Improver

SMS Rental Pty Ltd
02.2015 - 12.2015

Shared Services Team Leader

HSE Group Ltd
09.2013 - 12.2014

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KATE KELLY