Kate Nowak

• Coordinated schedules and appointments for Head of Secretariat and Head of Corporate Legal in Company Secretary team.
• Supported the EA to the General Counsel and Company Secretary in all matters related to Board and Committee meetings.
• Proficient in SAP Fiori for creating Purchase Orders, Framework Orders, and receipting ASX invoices.
• Utilized Simple Legal for comprehensive tracking of all legal matters and processing of legal invoices.
• Proficient in Concur for tracking and reconciling team expenses.
• Proficient in navigating ASIC website for company searches.
• Coordinated travel arrangements and itineraries for the Board of Executives for all committee meetings and events.
• Maintained filing systems and databases for easy access to documents.
• Assisted in preparing reports, presentations, and meeting materials.
• Ran errands to help with daily tasks, enabling my team to focus on more pressing duties.
• Maintained confidential files related to subcommittee records, or other sensitive information.
• I joined the social committee and helped plan the company end-of-year celebrations, along with a few team events.

Customer Service / Front of House

• - Provide a pleasant and professional first point of contact to internal and external stakeholders
• - Efficiently answer, screen, and forward incoming phone calls whilst providing generalist information when required
• - Act as the first point of contact by greeting and announcing visitors to the relevant staff
• - Management of office passes and sign-in system for staff and visitors
• - Ensure reception area and meeting/board rooms professionally presented, maintained and operational
• - Sorting, distributing and lodging mail request including the arrangement of couriers where required
• - Other duties as required

Administration

• - Achieve the highest quality outcomes through the provision of administrative support
• - Management of office supplies such as stationery, amenities, equipment, and furniture including organising
• maintenance and repairs where required
• - Management of locker systems and storage for the office
• - Point of contact for daily office operational matters and point of contract for Building Management
• - Organising catering for office meetings as required
• - Archiving of files and record management
• - Coordinate meetings and functions,
• - General administration duties as required.

Finance

• - Achieve the highest quality outcomes through the provision of administrative support
• - Raising of Purchase Orders for office related items
• - Vendor Setup
• - Management and distribution of the Accounts central email account.
• Systems and Procedures
• - Understand the Company Management System in respect to reception/clerical matters
• - Comply with Company policy and procedures
• - Ensure staff contact details are maintained
• - Phone system is up to date, maintained

WHSE

• - Achieve the highest Workplace Health, Safety & Environment (WHSE) standards possible
• - Kitchen and lunchroom areas are clean and operational
• - Ensure that the office is compliant with legislative and Company WHSE policies and requirements (if required)

• Executed record filing system to improve document organization and management.
• Assisted with Committee meetings updating the agendas and minutes for upcoming meetings and publishing purposes.
• Assisted coworkers and staff members with special tasks on daily basis.
• Posting Memos and Reports for the company and their members.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Completed forms, reports, logs and records to quickly handle all documentation for the Company Secretary.
• Established administrative work procedures to track staff's daily tasks.

• Managed the general day to day office support functions, including supplier relationships, building management and related office and building services, including the coordination, project management and ongoing project delivery of the office defect list any ongoing project amendment's adjustments.
• General office management such as ordering stationary, groceries and all kitchen equipment, supporting the receptionist to ensure stock levels are maintained.
• Data entry (when requested)
  Update records and databases with personnel, financial and other data.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
  Support the Operations Manager and Head of People and Culture in any onboarding and induction activities for new staff.
• Conduct WHS inductions for new staff, or update for teams.
• Liaise with building suppliers or external suppliers.
• Liaise with, induct and manage any trades and other services providers

• Provided general administrative support to the WooliesX Transformation team as well as act as ‘front of house’ office coordinator assisting with external visitors, distribution of deliveries throughout the office, booking couriers and other general administration duties as directed. This included coordination of travel & assistance with onboarding of new employees.
• Provided general event, logistics and administrative support to WooliesX team, working as part of the Transformation office. This included supporting events and logistics for our quarterly planning cycle.
• Coordinate events and programs by booking venues, and speakers, maintaining budgets, coordinating operational requirements and on-site logistics
• Working with Google Slides, Docs, Sheets, Drive, Gmail and Google Meet.
• Participated in team planning and team Sprints, using Jira and Miro boards.
• Worked closely with Workplace Building Support Manager so that I'm across all Group Comms and procedures.
• Delivered performance reviews, recommending additional training or advancements
• Compared vendor prices and negotiated for optimal savings
• Coordinated special projects and managed schedules
• Updated reports, managed accounts and generated reports for company database
• Sourced vendors for special project needs and negotiated contracts

• Worked closely with VIP guests, and always respected guests' privacy
• Communication skills.
• Worked with Outlook, Condeco, Teams, One note.
• Maintained front desk's concierge book to provide visitors with access to relevant local information.
• Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
• Carried out day-day-day duties accurately and efficiently.
• Arranged for transportation to and from airport, train station and events for visitors
• Remedied issues quickly and effectively through active listening, conflict resolution and dynamic communication skills
• Used coordination and planning skills to achieve results according to schedule
• Improved operations through consistent hard work and dedication