Summary
Overview
Work History
Education
Attributes
References
Timeline
Generic

Kate Ryan

Park Grove,TAS

Summary

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through [Number] years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Overview

25
25
years of professional experience

Work History

Administrative Officer

Hellyer College
09.2011 - Current
  • Update staff sick leave register
  • Check clearing account
  • Send unmarked class attendance lists to staff (every Monday)
  • Check MGM/Update EduPoint
  • Update student absences in EduPoint
  • Code invoices/process invoices/raise Invoices– Finance One & Corporate Card payments (Fraedom)
  • Complete Journals AP/AR - FinanceOne
  • Print Edi Alert Details for P/AP team (every Thursday)
  • Produce student attendance letters from SSS
  • Upload/manage bus documents to PTV/Book cars through BookIt!
  • Produce eNewsletter through Schoolzine
  • Issuing/maintenance of keys through ProMaster
  • Answering incoming calls
  • Online stationery orders
  • Add/Maintain security fobs in Titan
  • Issue Purchase Orders
  • Unallocated Receipts
  • Produce Reports from SARIS
  • End of day banking/reconciliation
  • Set up Parent/Teacher Bookings in SOBS.

Business Support Officer (fixed term)

Hellyer College
02.2023 - 12.2023
  • Check excursion risk assessment paperwork
  • Complete staff HR paperwork for Workload Variations, Limited Advice to Teach, Work Patters through HR Connect and PageUp requests
  • Manage Back to school stationery, orientation day information, STAS applications
  • Meet with Principal weekly to assist with staffing paperwork
  • Take meeting minutes for Leadership Team
  • Delegate and assign tasks to Admin Team
  • Raise works orders and liase with Education Facility Attendants to ensure maintenance of the building is kept up to date
  • Manage staff leave database and approve staff relief and leave entries in ESS
  • Assist with the completion Selection Panel reports, letters and scribe
  • Create and maintain staff electronic files
  • Check and run reports in Edi Staff/HR Dashboard for staff with expiring employments, LWOP and Registrations
  • Support Administrative Manager with managing Education Facility Attendants, Teacher Assistants, Canteen Staff and Admin Staff.

Client Services Officer (fixed term)

Tasmanian Polytechnic
03.2010 - 06.2011
  • Student enrolments into QL-S
  • Complete Certificates and Statement of Attainments
  • Attend to telephone and reception enquiries
  • Provide course information
  • Produce Student Identification Cards
  • Collating of documents by copying, binding and laminating
  • File handling and mail dispatch
  • Assist with banking by receipting, invoicing, handling cash, job costing and petty cash
  • Booking of pool cars for staff through CELCAT Timetabler Client
  • Provide support in the Information Contact Centre for inbound calls, course information and general enquiries.

Accounts Clerk/Administration Officer

Oldaker & Associates
08.1998 - 02.2010
  • Record money spent and money received in MYOB
  • Record and pay staff superannuation
  • Reconcile accounts monthly within MYOB, complete quarterly Business Activity Statements
  • Complete cheque payments, B’pay payments and petty cash control
  • Attend to telephone and counter enquiries and general office duties when required
  • Follow up paperwork and outstanding requirements for new business applications with clients and AMP.

Education

School Business Manager 10 Week Induction Program -

Department for Education, Children and Young People

Business (Office Administration) Certificate II -

Northern Group Training

Business (Office Administration) Certificate III -

Northern Group Training

Office Skills Certificate II -

North-West Institute of TAFE

Attributes

  • Excellent communication skills
  • Professional manner
  • Capacity to work with flexibility, within a team or independently
  • Very adaptable to change
  • Quick learner

References

Rose French, School Business Manager, Hellyer College, BURNIE, 7320, rose.french@decyp.tas.gov.au, (03) 6435 5200 Jen Sweeney, Business Support Officer, Hellyer College, BURNIE, 7320, Jen.sweeney@decyp.tas.gov.au, (03) 6435 5200

Timeline

Business Support Officer (fixed term)

Hellyer College
02.2023 - 12.2023

Administrative Officer

Hellyer College
09.2011 - Current

Client Services Officer (fixed term)

Tasmanian Polytechnic
03.2010 - 06.2011

Accounts Clerk/Administration Officer

Oldaker & Associates
08.1998 - 02.2010

School Business Manager 10 Week Induction Program -

Department for Education, Children and Young People

Business (Office Administration) Certificate II -

Northern Group Training

Business (Office Administration) Certificate III -

Northern Group Training

Office Skills Certificate II -

North-West Institute of TAFE

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Kate Ryan