Kate West
Adelaide,SA
Summary
Dynamic Senior Document Controller with a proven track record at Consolidated Power Projects, excelling in document management and compliance. Recognized for enhancing communication across teams and reducing documentation errors through meticulous attention to detail. Skilled in problem-solving and fostering collaboration, ensuring timely project execution and efficient information retrieval.
Overview
8
8
years of professional experience
Work History
Senior Document Controller
Consolidated Power Projects
10.2019 - Current
- Supported smooth project execution, ensuring timely distribution of essential documents to stakeholders.
- Ensured compliance with regulatory requirements by diligently maintaining up-to-date records of controlled documents.
- Managed the full lifecycle of corporate documents, from creation to archiving or destruction as per company guidelines.
- Reduced errors in documentation with thorough quality checks and attention to detail.
- Coordinated seamless handover of project documentation between various departments during project transitions or role changes.
- Collaborated with cross-functional teams, facilitating clear communication on document requirements and updates.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Managed file archival and information retrievals.
- Prepared documents for projects in accordance with project manager, team, or client specifications.
- Worked with internal staff to process documents and sent for closing.
Administrator
Kent Civil Pty Ltd
03.2017 - 10.2019
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Implemented new email management strategy, reducing clutter and improving communication efficiency.
- Oversaw maintenance of office equipment, minimizing downtime due to malfunctions or repairs.
- Collected, arranged, and input information into database system.
Education
Bachelor of Business (Human Resource Management) -
University of South Australia
Adelaide, SA12-2031
Skills
- Employee training
- Teamwork and collaboration
- Organizational skills
- Customer service
- Team collaboration
- Excellent communication
- Document archiving
- Data entry proficiency
- Document management
- Problem-solving
- Time management
- Attention to detail
Timeline
Senior Document Controller
Consolidated Power Projects
10.2019 - Current
Administrator
Kent Civil Pty Ltd
03.2017 - 10.2019
Bachelor of Business (Human Resource Management) -
University of South Australia
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