Summary
Overview
Work History
Skills
Professional Skills
Timeline
Generic

Kathleen Nicholas

Melbourne,VIC

Summary

Highly experienced Accountant with extensive knowledge of generally accepted accounting principles, including monthly reconciliation and preparation of accounting ledgers and reporting. Skilled in Financial reporting, variance analysis, external audits with a proven track record of supervising accounting activities and executing month end close and account reconciliation processes resulting in efficient and accurate reporting to management and stakeholders.

A strategic thinker with exceptional leadership and communication skills, committed to driving revenue growth and optimizing financial performance

Overview

18
18
years of professional experience

Work History

Accountant

Cox Automotive Australia
01.2018 - Current
  • Maintain Flexipurchase Corporate Credit Card Chart of Accounts and Cost Centre hierarchy across all 8 business units allowing for accurate credit card expense coding for +200 corporate credit card users
  • Preparation of Payroll monthly management reports tracking weekly, fortnightly and monthly wages, annual & sick leave, overtime, vacancies and capitalised labour actuals against budget for +500 employees using Power BI and Adaptive Insights
  • Analyse trends and financial performance across business units
  • Provide guidance and mentorship to junior staff and new starters
  • Review monthly variance analysis around actual results compared to budget and forecast for each profit and cost centre
  • Execute financial Reporting, manage prepaid accounts, schedules, reconciliations and month end accruals
  • Manage preparation and submission of external audit materials for interim and year end audit including liasing with external auditors to provide support and YoY comparison results and commentary
  • Monitor and review accounting and related system reports for accuracy and completeness
  • Prepare and review revenue, expense, payroll entries, invoices and other accounting documents for accuracy and completeness
  • Maintain and monitor Inventory Management including reconciling vehicle sales and cost of sales, organising yearly stocktake, preparation and reporting of weekly and monthly gross margin reports to management, monitor and analyze current inventory levels and costs and ensure compliance across all business units
  • Payroll Accounts Management - allocation of all payroll related costs (wages, super, payroll tax, workcover, leave, terminations, paid parental leave, commission and bonus) to correct P&L and balance sheet accounts including reconciliation with outgoing bank payments as well as providing monthly reporting to Group CFO and senior leadership team
  • Collaborate with cross functional teams to identify and mitigate financial risks
  • Provide SAP ERP training to finance and non finance stakeholders on processes and system compliance
  • Manage Corporate properties ensuring outgoings and intercompany rental costs are paid and oncharged amongst busininess units accurately
  • Assist, prepare and lodge FBT annual obligations on time including providing reporting and presentation to Group CFO and Group Financial Controller before submission
  • Manage monthly Balance Sheet Reconciliations for assigned accounts - prepare, reviewed and provide quarterly presentation to Group CFO and Group FC
  • Corporate Finance Business Partnering & Collaboration with Financial Planning & Analysis Team for Commission calculations and reviews along with EBITDA monthly and annual reviews and compliance

Assistant Accountant

Cox Automotive Australia
01.2015 - 12.2017
  • Assist Corporate Finance Team in generating and presentation of monthly financial statements to senior management.
  • Assist with special projects and other duties as assigned
  • Prepare and amortize prepaid expenses and post accrued revenue and costs to P&L
  • Maintain monthly prepayment schedules in excess of $1m for Corporate Business Insurance, Rent and Rates and IT expenses
  • Assist Accountant and Finance Manager in FBT and audit requirements
  • Assist with interim and year end external audit of +5 business units ensuring all financial records are accurate and up to date resulting in a successful audit
  • Provide support to payroll team as required including backup for team absences
  • Assist in yearly stocktake of owned vehicles
  • Process vehicle sale and cost of sale entries via Titan Dealer Management System
  • Process cash receipting of incoming remittances into Titan DMS and ensure all transactions are appropriately reflected
  • Perform weekly bank reconciliation and ensure outstanding items and discrepancies are identified and actioned efficiently and accurately
  • Ensure all sellers are paid in compliance with agreed terms and processes in place
  • Process and pay supplier invoices and reconcile supplier statements in accordance with agreed terms
  • Create and maintain weekly vehicle tracker and dashboard reports ensuring these are sent to management stakeholders
  • Ensure all processes and procedures related to role and Titan DMS are documented and maintained
  • Reconcile bank accounts and credit card statements
  • Assist with budget preparation and variance analysis
  • Prepare and analyze financial data for decision making

Transaction Services Supervisor

Cox Automotive Australia
12.2010 - 12.2015
  • Manage functional daily & periodic team activities to ensure completion as per agreed Service Level Agreement
  • Liaise with the Sales & Operations division to ensure all billing and vehicle payments are completed accurately and in line with customer service agreements and KPIs
  • Work with the Finance Manager to develop policies/procedures and best practices
  • Work closely with the Accounts Receivable Team to identify invoicing methods that will ensure all income billed is recovered in a timely manner
  • Work closely with the Trust Account Team to ensure that incoming payments are made in a timely fashion and assist in the monthly Trust Account reconciliations as necessary
  • Manage accrued revenue balances on a monthly basis, using information to identify any missed billing and to implement improvement to process
  • Ensure all team activities have a primary owner with sufficient backup to cover team member absences
  • Ensure all team colleagues are trained and are able to demonstrate the ability to complete tasks accurately and within deadline
  • For all allocated balance sheet accounts ensure all reconciliation outstanding items are current and understood with supporting paperwork attached
  • Ensure reconciliation controls are agreed and actioned / implemented
  • Manage and implement projects to continuously improve our team’s customer service delivery
  • For each process owned ensure all Process Maps and Procedures are current and filed appropriately
  • Delegate work effectively, contribute to performance feedback/training and conduct effective performance reviews

Transaction Services Officer

Cox Automotive Australia
06.2006 - 12.2010
  • Raise Inspection invoices in line with customer service agreements
  • Bill and pay auction proceeds to sellers as per contractual time frame
  • Process customer Incorrect Fee refunds within 3 day turnaround
  • Process financial encumbrance payments on behalf of sellers as per finance payout agreement
  • Organise and overlook stop cheque requests
  • Process sales cancellations within agreed timeframe
  • Assist Accounts Payable, Accounts Receivable and Trust Team as required
  • Assist in team cross training

Skills

  • Intermediate to Advanced in Microsoft Office (Excel, Word, Powerpoint & Publisher)
  • SAP Hana ERP System
  • NAB Flexipurchase Corporate Credit Card Facility Administrator
  • Workday Adaptive Insights Forecast & Budgeting with Officeconnect Proficiency
  • Titan DMS Inventory Management Administrator
  • Snowflake Data Analytics
  • Power BI Reporting
  • Thomson Reuters Onesource Corporate Tax

Professional Skills

Database Management

Database Administration

Policy Enforcement

Expense Tracking

Stakeholder Process, System and Compliance SME

Expert Payroll Account Management

Account Reconciliation Specialist

General Ledger Accounting

GAAP Compliance

Interim and Year End Audit Planning and Preparation Committee

Account Reconciliation

Accounts Receivable, Payable and Trust Accounting

Cost of Goods Sold In depth Analysis

Inventory Management

Actual vs Budget and Forecast Cost Analysis

Effective interpretation and presentation of complex financial data

FBT Preparation, Submission, Presentation and Payment Management



Timeline

Accountant

Cox Automotive Australia
01.2018 - Current

Assistant Accountant

Cox Automotive Australia
01.2015 - 12.2017

Transaction Services Supervisor

Cox Automotive Australia
12.2010 - 12.2015

Transaction Services Officer

Cox Automotive Australia
06.2006 - 12.2010

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Kathleen Nicholas