Kathleen Room

• Canberra Innovative Network Office Fit out 2024 - current $2M
• Belconnen Office Fit out 2024 - 2024 $200K
• Pacific Suites Refurbishment 2023 - 2024 $12M
• Coordinated office events and meetings for staff
• Attend PCG and related project meetings
• Prepare and distribute meeting minutes
• Assist project team with project start up documents
• Create projects in Procore
• Upload required documentation to Procore
• Integrate Procore to 1Breadcrumb with each newly created project
• Draft, review and revise contracts for accuracy and completeness
• Distribute contracts to contractors
• Prepare and distributed weekly progress reports
• Process subcontractor progress claims
• Prepare and distribute Head Contractor variations
• Liaise with design team for RFIs and drawings
• Maintain RFI rand drawing registers
• Review all FF&E schedule against drawings to place orders
• Assist site team with defecting
• Ensure contractors are completing and closing out defects in a timely manner
• Build and maintain rapport with suppliers, contractors and stakeholders
• Assist project team with any ad hoc tasks

• Defence and National Security (P-Series)
• Prepare Project Governance Board (PGB) documentation including PGB Agenda, Report and prepare for the Capital Facilities and Infrastructure (CFI) Branch review
• Prepare PGB meeting PowerPoint presentation
• Reviewed Early Contractor Involvement Head Contractor (ECIHC) checklists and compared with the contract to ensure all required information was outlined in the Management plans
• Attend project meetings and take minutes
• Draft minutes for Leads review before distributing
• Assisted team with the PMCA Monthly Report
• Editing and formatting of reports and other documentation
• Managed subcontractor relationships effectively to ensure quality workmanship

• Secondee to Defence within Capital Facilities and Infrastructure Southeast Directorate (CFI SE)
• Actively participated in weekly project reviews with senior management
• Maintained project documentation for reliable records within the Defence System "Objective"
• Supported senior managers and department leaders under tight budgets and schedule demands for project delivery
• Created goods receipts to Legal, Probity, Project Manager/Contract Administrator (PMCA), Design Consultants (DC) and Head Contractors (HC)
• Attend all project related meetings including Start-Up and Kick-Off meetings, PCG's and PGB's
• Assist Project Officer with amending or issuing a new Section 23 (S23) for approval
• Assist Project Officer with creating Outline Agreements (OA)
• Assist Project Officer with Purchase Orders (PO) within the OA
• Review all project related minutes received from PMCA
• Maintain and update Financial Ledger
• Assist PMCA with monthly forecast using the Financial Ledger
• Ensure all payment claims and statements are signed, dated and correct values before sending to Project Director for approval
• Track all Variation Orders (VO) and Variation Price Requests (VPR)
• Assist Project Officer with updating seven monthly Project Review Sheets (PRS)

• R1 Office Refurbishment (5 sections) $3M-5M
• Applied for all DCAC passes for my project
• Liaised with stakeholders, suppliers and contractors
• Reviewed all furniture drawings against the FF&E Schedule
• Cross reference QTY and fabrics of furniture with architect
• Send and track all furniture RFIs ensuring all discrepancies were closed out before orders were placed
• Liaise directly with suppliers to obtain quotes
• Attend all client meetings and take minutes
• Collect and sign off on all delivery dockets in order to take possession of furniture
• Prepare slide presentations for client meetings
• Attend all inspections and walkthroughs with clients
• Prepare and supply delivery schedules with team and suppliers to ensure everyone was across each delivery
• QA and approve all progress claims and invoices from suppliers
• Build and maintain rapport with all suppliers, contractors and stakeholders

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
• Applying for all staff and contractor DCAC passes
• Coordinated social gatherings and client lunches/dinners
• Ensuring each site had current polices displayed
• Updated all safety posters displayed in crib rooms and meeting rooms
• Requested progress claims from accounts receivable
• Maintained staff training register
• Assisted estimators with tender submissions
• Prepare and submit monthly report to HQ of subcontractor hours, staff hours, HSE data and indigenous engagement
• Prepare ACT Overheads mid month report for the ACT Operations Manager to present to Senior Management
• Tracked office supplies and restocked low items
• Contributed to a positive work environment by fostering strong working relationships among colleagues
• Attend site and assist project teams with ad hoc duties

• Total Asset Management for five sites across ACT
• Administer monthly POs distributed to all subcontractors
• Track and monitor month to date financials
• Responsible for providing financial team end of month accrual costs
• Liaise with key Stakeholders, Subcontractors, Property Managers and Building Owners
• Attend monthly meetings and take minutes
• Organise sub-contractors on site to complete works with filing in for Site Manager
• Preparing and distributing quotes to building tenants
• Responsible for maintaining Site Safety Plans for each site
• Assist Site Managers with updating SDS and SWMS registers
• Responsible for maintaining plant registration, certification and registers
• Responsible for maintaining equipment such as Testo calibration and certification
• Assist Operations Manager with monthly forecast
• Ensure al contractors insurances are current
• Preparing and arranging monthly toolbox meeting and ensuring safety training us up to date
• Preparing RM3 Audit documentation and assisting with Audit
• Provide electricity, gas and water invoices to third party conducting NABERS Audits

Tasks completed while acting as Site Manager

• Check plant equipment
• Check BMS throughout the day
• Working with ServiceNet when a call is raised and identify if Base Building or Tenant issue
• Updating Tenant or Building Owner on site for any major issues
• Learning to find issues by myself and the root cause