Kathleen Walsh

Unified contract roles as Executive Assistant, Office Manager, and Project Coordinator across Alinta Energy, Fulton Hogan (NEPA), Quantum Rail, and VicTrack from 2016 to 2020 showcasing

diverse skills and key achievements.

• Providing support to CIOs, leadership teams, board members, and broader teams, ensuring professional and effective communication, along with handling confidential information.
• Managed end-to-end projects, from design to delivery, and facilitated national client and staff engagement for comprehensive project reporting.
• Delivered training for administrative staff and adeptly managed contracts, dealing with subcontractors and relevant contractors.
• Executed change management initiatives, including Microsoft Office 365 rollouts.
• Mentored and developed staff across various environments, fostering adaptability..
• Led safety workshops, promoting rail compliance and operational smoothness.
• Established design offices, facilitating effective onboarding procedures, and managed facility operations, ensuring seamless office relocations.
• Implemented timesheet systems and provided ongoing support.
• Formulated policies and procedures for bid proposals and procurement of goods and services.
• Contributed to logo creation of (NEPA)
• Planned weekly training sessions tailored specifically towards improving fundamentals within the special teams unit.
• Encouraged, empowered and motivated the team to accomplish objectives.

• Implemented temporary processes to assist the Infrastructure team in welcoming new hires.
• Collaborated closely with Human Resources to ensure accurate information for both full-time staff and contractors, confirming staff incumbents on office projects.
• Submitted labor requests on behalf of hiring managers, ensuring alignment with the right job descriptions and obtaining necessary approvals.
• Adhered diligently to company rules and standards.
• Provided support to the Program Manager and Delivery Leads, handling essential admin tasks and noting outstanding assignments.
• Collaborated with leads and the procurement team to generate purchase requisitions, manage purchase orders, and oversee SAP.
• Regularly attended project meetings to foster a sense of unity among external and FRV employees.
• Managed project documents through a filing system in Teams and Confluence.
• Worked with delivery leads to address potential risks and issues, updating databases accordingly.
• Coordinated with hiring managers and building management to arrange building access passes for new project team members, maintaining a key register.
• Ensured external staff completed necessary onboarding safety training and fulfilled FRV documentation requirements.
• Maintained email addresses and distribution lists for project members, facilitating smooth transitions for those leaving or joining, and liaised with IT for necessary changes.

• Conducted initial interviews and candidate screening calls, recording detailed notes.
• Managed prices and margins, ensuring alignment with targets and Dash Group procedures.
• Maintained a pool of candidates for various trades in Melbourne’s Northern West and South Eastern suburbs.
• Ensured safety compliance through monthly OHS site inductions and toolbox meetings.
• Handled candidate timesheets, ensuring timely submissions and payments.
• Met monthly KPI targets through effective rapport-building and value communication.
• Utilised outbound phone-based sales to secure new business and build stakeholder relationships.
• Demonstrated a sound understanding of civil construction infrastructure, hiring trades related to water, earth, or transport, and familiarity with relevant machinery.

• Manage the schedule and handle correspondence for the Executive General Manager, promptly addressing inquiries from both internal staff members and external customers.
• Support the Executive General Manager and senior management team with travel and accommodation arrangements
• Prepare documents, including general correspondence, reports, drafts, memos, submissions, and file appropriately.
• Provide ad hoc support to the submissions team in handling proposals and tenders.
• Update tenders regularly to ensure accuracy in dates, values, and relevant stakeholders, reflecting project actuals.
• Follow up with Bid Managers and Tender Teams to update, clean data, or provide necessary documents.
• Coordinate and obtain approvals by locating the relevant approval documents, attaching them to corresponding tenders to be electronically signed via DocuSign.
• Ensure that relevant approvals are documented according to the appropriate delegation of authority.
• Maintained company confidence and protected business operations by keeping sensitive information confidential.