Katie Albanis
Summary
Administrative professional with track record in supporting high profile and executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
9
9
years of professional experience
Work History
Executive Assistant to CFO & GM People & Culture
Workplace Injury Commission
01.2023 - Current
- Provide executive support to the Office of the CEO and the Board
- Secretariat support for all Board, Committee and other meetings
- Scheduling meetings, extensive diary management
- Organising travel and catering as required
- Serving on the Accessibility Action Plan working group
Executive Assistant to CFO & EGM Strategy & Innovation
One Forty One
02.2022 - 10.2022
- Provide executive support to the CFO and EGM as required
- Travel arrangements and Expenses reconciliation
- Office Management duties including purchasing supplies for the staff kitchen and stationery, liaising with building management and maintenance
- Catering for meetings as required
- Assisting with offsite conferences, organising accommodation, meeting room and AV requirements and all catering with the venue
- Some formatting and collation of papers, uploading reports to sharepoint, preparing and building Board Packs, and papers for Board and other Committee Meetings using Diligent
- Scheduling meetings with internal and external stakeholders
- 8 Month Contract (Parental Leave)
Executive Assistant to Chief Executive Officer
Basketball Australia
05.2021 - 01.2022
- Provide executive support to the CEO, Executive Team and Board of Directors of Basketball Australia
- Secretariat support for all Board Meetings and the WNBL Commission, including preparing papers and writing Minutes
- Scheduling Meetings with internal and external stakeholders
- Communications to staff, assisting with HR function as required and preparing letters and various employment, sub contractor and sponsorship contracts and uploading them into Docusign
- Expense processing and travel arrangements as required
- Assisting where necessary with Communications regarding various changes and impacts of our work by COVID restrictions and border closures, which has included moving and cancelling some tournaments. Despite this, Basketball Australia sent teams to the Olympics and Paralympics, as well as competing in those International Competitions they were able to, and their performance has been outstanding. This required continual management and response to Government at Federal and State level. We've worked closely with our COVID Taskforce and Chief Medical Officer to achieve this.
- Most rewarding moment was when our Head of Women in Basketball, Lauren Jackson was inducted into the NBL Hall of Fame, Followed closely by the Boomer's Bronze Medal at the Tokyo Olympics
- 9 Month Contract (Parental Leave)
Executive Assistant • Customer Services Division
IP Australia
09.2020 - 04.2021
- Providing executive support to two groups within the Customer Services Division. Office & Workflow Management, Diary Co-ordination, Travel & Meetings Arrangement, Credit Card Reconciliation, Secretariat for the regular meetings of three committees, Communications to the staff and training academy from the General Managers.
- 6 Month extended Contract
Executive Assistant• Families & Safety
National Indigenous Agency Australia
03.2020 - 07.2020
- Short term contract providing executive support to the Branch Manager for Families and Safety during Covid. Diary management, credit card reconciliation, organising meetings (shifting to online platforms), helping staff with IT and equipment requirements to work from home, assisting management with new work and project assignments under the Covid Task Force
- 4 Month Contract during recruitment round
Executive Assistant• Regulation, Education & Policy
AUSTRAC
09.2019 - 02.2020
- 6 Month Contract
Executive Assistant
National Congress of Australia's First Peoples
03.2018 - 06.2019
Executive Assistant• CFO & Assistant Secretary
Department of Veterans' Affairs
09.2017 - 03.2018
- 6 Month Contract
Executive Assistant• CEO Doug O'Mara
Civium Property Group
12.2016 - 09.2017
Executive Assistant• Bruce Hunter & Andrew Metcalfe
Ernst & Young
02.2016 - 12.2016
Education
Professional Certificate - Education Support
Monash University
Melbourne, VIC01.2011
Bachelor of Business - Catering & Hotel Management
Victoria University
Melbourne, VIC11-1995
Skills
- Executive and administrative support
- Office management and administration
- Problem solving
- Information confidentiality
- Customer service orientation
- Interpersonal communication skills
- Professionalism and maturity
- Resourcefulness
- Social media management
- Microsoft Office proficiency
Accomplishments
Volunteer Board member of Prader-Willi Syndrome Australia (PWSA) to support families of children and adults diagnosed with this rare genetic condition. We collaborate with Prader-WIlli Research Foundation of Australia to provide a resource for all aspects of care required, including treatments, therapies, NDIS access and supports, and training to the professionals who assist them.
Working at Basketball Australia during the 2020 Paris Olympics (held in 2021) was a career highlight.
Affiliations
- Prader-Willi Syndrome Australia
Timeline
Executive Assistant to CFO & GM People & Culture
Workplace Injury Commission
01.2023 - Current
Executive Assistant to CFO & EGM Strategy & Innovation
One Forty One
02.2022 - 10.2022
Executive Assistant to Chief Executive Officer
Basketball Australia
05.2021 - 01.2022
Executive Assistant • Customer Services Division
IP Australia
09.2020 - 04.2021
Executive Assistant• Families & Safety
National Indigenous Agency Australia
03.2020 - 07.2020
Executive Assistant• Regulation, Education & Policy
AUSTRAC
09.2019 - 02.2020
Executive Assistant
National Congress of Australia's First Peoples
03.2018 - 06.2019
Executive Assistant• CFO & Assistant Secretary
Department of Veterans' Affairs
09.2017 - 03.2018
Executive Assistant• CEO Doug O'Mara
Civium Property Group
12.2016 - 09.2017
Executive Assistant• Bruce Hunter & Andrew Metcalfe
Ernst & Young
02.2016 - 12.2016
Professional Certificate - Education Support
Monash University
Bachelor of Business - Catering & Hotel Management
Victoria University
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