Summary
Overview
Work History
Skills
References
Software And Systems
Work Preference
Timeline
Generic
Katie McInnes
Open To Work

Katie McInnes

Brisbane

Summary

Results-driven Executive Assistant skilled in calendar management and travel coordination. Enhances communication and streamlines meeting logistics to support efficient operations and positive stakeholder relationships. Experienced in document preparation and project coordination, contributing to organisational success through strategic support.

Overview

2
2
years of professional experience

Work History

Executive Assistant

Russell Investments
09.2025 - Current
  • Supported Managing Director, Head of Investments APAC and Head of Investments, Superannuation at Russell Investments by streamlining communication and facilitating decision-making
  • Coordinated comprehensive travel arrangements and itineraries for senior executives, ensuring seamless logistics and adherence to preferences
  • Arranged domestic and international travel itineraries, including flights, accommodation, transfers, and detailed travel schedules
  • Managed executive calendars and scheduled appointments with stakeholders and clients
  • Coordinated internal stakeholders and external clients for meetings including scheduling, agenda preparation, and meeting logistics
  • Prepared agendas, presentations, and meeting materials with a strong attention to detail
  • Processed and managed executive expense claims and reconciliations, maintaining compliance with company policies and ensuring timely submissions
  • Maintained confidential files and ensured compliance with company policies

Office Administration Assistant

Russell Investments
03.2024 - 09.2025
  • Coordinated team administration support for investment division and client strategy team, enhancing communication and workflow
  • Managed front of house services, including meeting room coordination and guest services, ensuring smooth operations and positive visitor experience
  • Scheduled quarterly conference calls with external portfolio managers across diverse asset classes, prepared agendas and filed investment manager reports
  • Prepared expense reports and travel arrangements
  • Organised and executed corporate events and meetings, aligning logistics with organisational goals and requirements

Skills

  • Calendar management
  • Travel coordination
  • Meeting logistics
  • Document preparation
  • Expense reconciliation
  • Office administration
  • Project coordination

References

Available upon request

Software And Systems

  • SAP Concur
  • Microsoft Office Suite
  • Egencia travel booking
  • Xero
  • JIRA

Work Preference

Job Search Status

Open to work

Work Type

Full Time

Salary Range

$1/yr - $120000/yr

Timeline

Executive Assistant

Russell Investments
09.2025 - Current

Office Administration Assistant

Russell Investments
03.2024 - 09.2025
Katie McInnes