Summary
Overview
Work History
Education
Skills
References
Computer Programs
Personal Information
Timeline
Generic

Katrina Viccars

Drysdale,Australia

Summary

Dynamic, results-oriented professional with extensive experience at Deakin University, specializing in project management and strategic planning.

Overview

18
18
years of professional experience

Work History

Admin Support Officer (VPS3)

Victorian Fisheries Authority
Queenscliff, Australia
09.2024 - 10.2024
  • Facilities Maintenance assistance.
  • Oracle Purchase Orders and Invoices.
  • Reception support.

Admin Support Officer (VPS3)

Environmental Protection Authority
Geelong, Australia
08.2024 - 09.2024
  • Expense Claims.
  • Accommodation Bookings.
  • Fleet maintenance.
  • Stationery orders and distribution.
  • South West Inbox triage.
  • Catering, Event assistance.
  • General Administrative duties (reception, mail, copier/printer, kitchen) as they arise.

Admin Support Officer (VPS3)

DEPARTMENT OF EDUCATION
Belmont, Australia
06.2023 - 11.2023
  • Travel Approvals.
  • Oracle Purchase Orders and Invoices.
  • Smartfleet bookings, vehicle disposal process.
  • Switchboard duty as part of a rotating roster across the SWVR team.
  • Stationery orders and distribution.
  • General Administrative duties (mail, copier/printer, kitchen) as they arise.

Senior Admin Officer (HEW 6)

DEAKIN UNIVERSITY
Waurn Ponds, Australia
02.2022 - 08.2022
  • Projects as assigned by the School Manager and Executive Committee.
  • Strategic planning - Academic Workload Model, Data collection, collation, input and distribution of individual workloads to all teaching academic staff.
  • Preparation of reporting for the School Executive as required.
  • Expense Approvals – Unifi, TEMS - Checking and approval of expenses up to $2000 including Purchase Orders, Supplier Invoices, Change Orders, Expense Reports and Ad-hoc Payment Forms referencing TM1 for account balances.
  • Casual Staff Recruitment and data entry via Deakin Recruit.
  • Meeting co-ordination and arrangements.
  • Fleet management registration and kilometer data reconciliation (to budgeted areas), arrangement of vehicle servicing.
  • Curriculum Tasks assisting Faculty - Assessment Panels, eVALUate, Results and Unit Chairs spreadsheets, Ad-hoc reports (via Callista and SIPU) as requested by academic staff.
  • Acting School Manager during leave periods.

Senior School Administrator (HEW 7)

DEAKIN UNIVERSITY
Waurn Ponds, Australia
01.2021 - 02.2022
  • Assoc. Head of “School Teaching and Learning” support – Coordinated course and unit changes as part of the annual “Handbook” cycle; assisted with Major Course Review document preparation; reviewed marketing.
  • Assoc. Head of School “International” support – Collaborated to represent the School on Marketing matters.
  • Secretariat - Biomedical Science Advisory Board (2 meetings annually). School Teaching and Learning Committee (6 meetings annually).
  • Open Day (Virtual in 2021) and its Encore - all courses.
  • Acting School Manager - approvals for Unifi, casual engagement, sessional funding and travel.
  • Projects as assigned by the School Manager and School Executive.

Project Officer (HEW 6)

DEAKIN UNIVERSITY
Waurn Ponds, Australia
06.2012 - 02.2022
  • Per Senior Administrative Officer above

Clinical Placements Nursing & OT (HEW 5)

DEAKIN UNIVERSITY
Geelong, Australia
10.2006 - 05.2012
  • Maintained an up-to-date database of all University and Hospital contact information, students placements and assessments.
  • Assisted Nursing and Occupational Therapy students with placements - all aspects (sourcing, allocating) including finalisation of assessment paperwork.
  • Resolved situations and concerns between all stakeholders (students, staff and clinicians) in a professional manner.
  • Collaborated with all areas to facilitate effective communication regarding placements among staff and students.

Education

VCE - Year 12

Gordon TAFE
Geelong, VIC
11.1987

Skills

  • Microsoft Office Suite
  • Adobe Creative Suite
  • Database management
  • Cloud storage solutions
  • Video conferencing tools
  • Customer relationship management
  • Project management software
  • Microsoft Word
  • Excel
  • Adobe
  • Access
  • Outlook
  • Edge
  • SharePoint
  • One Drive
  • Callista (Student database)/BRUCE
  • STAR
  • TM1 (Finance Reporting)
  • Deakin People (Human Resources)
  • Deakin Unifi (Expense Approvals)
  • Zoom
  • Skype
  • Webex
  • Microsoft Teams applications
  • Slido Chat
  • Oracle
  • Edupay
  • Edugate
  • Genesys (switchboard)
  • Star (call log database)

References

  • Georgina Power, Project Coordinator, RMIT University, 0438 118 010, Georgie.power@hotmail.com
  • Mandy Schultz, 0417 327 037, mschultz@gordontafe.edu.au
  • Prof Michelle Harvey, Associate Dean Teaching and Learning, Faculty of SEBE, Deakin University, 03 524 79143, Michelle.harvey@deakin.edu.au

Computer Programs

  • Microsoft Office Suite
  • Adobe Creative Suite
  • Database management
  • Cloud storage solutions
  • Video conferencing tools
  • Customer relationship management
  • Project management software

Personal Information

Hobbies: Hiking, Camping, Puzzles, Reading, Spending time with family and friends

Timeline

Admin Support Officer (VPS3)

Victorian Fisheries Authority
09.2024 - 10.2024

Admin Support Officer (VPS3)

Environmental Protection Authority
08.2024 - 09.2024

Admin Support Officer (VPS3)

DEPARTMENT OF EDUCATION
06.2023 - 11.2023

Senior Admin Officer (HEW 6)

DEAKIN UNIVERSITY
02.2022 - 08.2022

Senior School Administrator (HEW 7)

DEAKIN UNIVERSITY
01.2021 - 02.2022

Project Officer (HEW 6)

DEAKIN UNIVERSITY
06.2012 - 02.2022

Clinical Placements Nursing & OT (HEW 5)

DEAKIN UNIVERSITY
10.2006 - 05.2012

VCE - Year 12

Gordon TAFE

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