Kelby Smart

• Manage end-to-end procurement and logistics operations to support blasting and mining activities across remote project sites.
• Source and purchase explosives, equipment, and critical materials while ensuring compliance with safety and regulatory standards.
• Develop and maintain strong supplier relationships to secure competitive pricing, quality assurance, and reliable delivery schedules.
• Coordinate inbound and outbound transport logistics, including freight, storage, and site delivery of high-risk materials.
• Oversee inventory management to ensure availability of essential items while minimizing excess stock and costs.
• Negotiate supplier contracts and service agreements aligned with operational and financial objectives.
• Collaborate with site managers, project teams, and vendors to meet project deadlines and ensure continuous supply chain support.
• Identify and implement process improvements to enhance efficiency, reduce lead times, and optimize overall supply chain performance.
• Maintain detailed records and reports for compliance audits, procurement planning, and performance tracking.

• Customer Support:

• Interacting with customers to identify their spare parts needs.

• Providing advice and guidance on parts selection based on customer requirements and equipment specifications.

• Order Processing:

• Receiving and processing orders for spare parts.

• Verifying part numbers and quantities to ensure accuracy in orders.

• Creating quotes and invoices for customers.

• Inventory Management:

• Managing stock levels to ensure the availability of critical spare parts.

• Coordinating with suppliers to order parts and ensure timely delivery.

• Maintaining an organized and up-to-date inventory system.

• Technical Knowledge:

• Interpreting technical diagrams and manuals to identify the correct parts.

• Collaborating with technical teams to provide insights into equipment and machinery issues.

• Vendor & Supplier Liaison:

• Coordinating with external vendors and suppliers for part sourcing.

• Managing relationships to negotiate favorable terms and pricing.

• Documentation & Reporting:

• Maintaining accurate records of part orders, deliveries, and customer interactions.

• Preparing reports related to spare parts usage, stock levels, and order fulfillment.

• Production Planning:

• Develop and maintain production schedules to meet project deadlines and customer delivery dates.

• Coordinate with various departments (e.g., engineering, procurement, manufacturing) to ensure materials, manpower, and machines are available for production.

• Adjust schedules as necessary based on changing project requirements, resource availability, and lead times.

• Cost Estimation:

• Calculate the costs of production, including labor, materials, equipment, and overhead, to create accurate estimates for bids and proposals.

• Review project specifications and drawings to prepare precise cost estimates for equipment, components, and services.

• Update estimates throughout the project life cycle as required by changes in design or scope.

• Capacity and Resource Management:

• Assess production capacities and allocate resources accordingly to meet production goals.

• Optimise workflow and resources to minimise downtime and maximise efficiency.

• Monitor production performance and take corrective actions if there are any deviations from the plan.

• Inventory Management:

• Ensure the necessary materials and components are available in the right quantities at the right time.

• Coordinate with the procurement team for the timely delivery of parts and materials.

• Manage inventory levels to avoid overstocking or stock-outs.

• Collaboration and Communication:

• Liaise with internal teams (procurement, quality assurance, engineering) to ensure smooth production flow.

• Communicate progress, delays, or concerns with management and stakeholders.

• Data Analysis and Reporting:

• Track and report on key performance metrics such as production output, costs, and project timelines.

• Analyse production data to identify areas for improvement and implement efficiency-boosting initiatives.

• Ensure compliance with company standards and industry regulations.

• Parts Identification and Interpretation:

• Accurately identify and interpret spare parts from technical drawings, manuals, and engineering documents.

• Work closely with internal teams (engineers, procurement, sales) and clients to ensure the correct parts are sourced.

• Customer Support:

• Assist customers in understanding their spare parts needs based on equipment breakdowns or scheduled maintenance.

• Provide technical advice and guidance on replacement parts, upgrades, or compatible components.

• Inventory and Supply Chain Management:

• Monitor stock levels, ensuring that critical spare parts are always available to minimize downtime for clients.

• Coordinate with suppliers and logistics teams to ensure timely delivery of parts.

• Order Processing and Follow-up:

• Process spare parts orders, ensuring accuracy in part numbers, quantities, and delivery schedules.

• Track and follow up on orders to guarantee prompt fulfillment and troubleshoot any delivery or supply issues.

• Documentation and Reporting:

• Maintain detailed records of spare parts transactions, including parts usage, order history, and inventory levels.

• Prepare reports on stock movements, order fulfillment rates, and supplier performance.

• Technical Expertise:

• Stay up-to-date with the latest developments in equipment and parts used in the mining and cement industries.

• Work closely with the engineering team to ensure an in-depth understanding

• Parts Identification & Interpretation:

• Interpret technical diagrams, manuals, and drawings to identify the required spare parts for maintenance or repairs.

• Assist in selecting and recommending the right parts for various mechanical, electrical, or electronic systems within ThyssenKrupp's operations.

• Inventory Management:

• Track and manage the inventory of spare parts.

• Ensure sufficient stock levels by forecasting demand based on equipment maintenance schedules and past trends.

• Coordinate with suppliers to ensure timely replenishment of critical parts.

• Customer & Internal Support:

• Work closely with maintenance teams and clients to ensure accurate interpretation of spare part requirements.

• Liaise with different departments to ensure parts are delivered on time and meet quality standards.

• Documentation & Records:

• Maintain detailed records of spare parts transactions, including orders, stock movements, and usage.

• Ensure all data is accurately recorded in inventory management systems.

• Vendor Coordination:

• Communicate with suppliers to order the correct parts, ensuring they meet the required specifications.

• Negotiate prices and delivery times with vendors to optimise cost and efficiency.

• Compliance & Safety:

• Ensure that all spare parts meet the required safety and quality standards.

• Stay updated on company policies and industry regulations related to spare parts and equipment maintenance.

• Order Picking & Packing: Accurately pick orders according to packing lists, ensuring all items are correctly packaged for shipping.

• Inventory Management: Monitor and maintain inventory levels, conducting regular counts and reporting discrepancies.

• Receiving Shipments: Unload deliveries, check for damaged goods, and ensure items are placed in the correct inventory locations.

• Forklift Operation: Operate forklifts or other machinery to transport large quantities of products around the warehouse.

• Warehouse Organisation: Keep the warehouse clean and organised, following safety protocols to minimise hazards.

• Shipping & Logistics: Prepare outgoing shipments, create shipping labels, and coordinate with shipping carriers.

• Stock Rotation: Ensure products are rotated correctly, especially for perishable items, to maintain product freshness.

• Data Entry: Use warehouse management software to track inventory and shipping details.