Kelly Heller
Scarborough,WA
Summary
Experienced Accounts Administrator with 20 plus years of experience, excelling in cash flow management and operational efficiency through innovative accounting software solutions and fostering strong vendor relationships. A detail-oriented professional, adept at problem-solving and committed to delivering timely financial reporting while ensuring compliance with regulations.
Extensive experience in bank reconciliation, processing invoices, reconciling accounts, and maintaining accurate financial records. Known for strong team collaboration, adaptability to changing needs, and exceptional attention to detail.
Overview
15
15
years of professional experience
Work History
Accounts Administrator
Gatecrasher Advertising PtyLtd
02.2024 - Current
- Supported daily accounting operations, ensuring accuracy in data entry and record maintenance.
- Apply accounting software (Jobbag) for managing accounts payable and receivable functions.
- Collaborate with team members to streamline administrative duties.
- Conducted monthly reconciliation activities, fostering attention to detail and accuracy in reporting.
- Adapted quickly to new tools and technologies, improving workflow within the accounts department.
- Maintained accurate records of all transactions, ensuring compliance with company guidelines and local regulations.
- Developed effective relationships with clients, vendors, and colleagues, improving communication flow within the organization.
- Collaborated with other departments to resolve accounting discrepancies and maintain a cohesive financial environment.
- Consistently met deadlines under pressure while maintaining high levels of attention to detail in all accounting procedures.
- Set up new business accounts on internal systems and processed corporate actions and other adjustments.
- Facilitated prompt vendor payments by verifying invoices, obtaining approvals, matching and allocating purchase order numbers and processing checks in a timely manner.
- Reduced late payments by implementing efficient invoice tracking systems. Effectively communicating with clients regarding payment their payment needs
- Monitored cash flow management with diligent assessment of outstanding invoices and proactive collection efforts.
- Contributed to cost reduction efforts through careful analysis of expenses and identification of potential savings opportunities.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Managed and responded to correspondence and inquiries from customers and vendors.
Accounts Administrator
Combined Monitoring Pty Ltd
03.2019 - 06.2025
- Managed and responded to correspondence and inquiries from customers and vendors.
- Maintained organized filing systems for financial documents, improving accessibility and compliance.
- Implemented new accounting software solutions to improve overall departmental efficiency and data accuracy.
- Encouraged networking and collaboration across functions and businesses.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Supported daily accounting operations, ensuring accuracy in data entry and record maintenance.
- Processing invoices and payments, contributing to timely financial transactions.
- Conducted monthly reconciliation activities, fostering attention to detail and accuracy in reporting.
- Set up new business accounts on internal systems and processed corporate actions and other adjustments.
- Facilitated prompt vendor payments by verifying invoices, obtaining approvals, and processing checks in a timely manner.
- Contributed to cost reduction efforts through careful analysis of expenses and identification of potential savings opportunities.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Input financial data and produced reports using Xero.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
Office Manager
Horizon Tree Services WA Pty Ltd
08.2010 - 09.2018
- Managed scheduling and logistics for field teams, ensuring timely project execution.
- Maintained accurate records of invoices and expenses using MYOB financial system.
- Developed and implemented office policies to improve workflow efficiency and compliance.
- Oversaw inventory management, ensuring adequate supplies while minimizing costs.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Increased customer satisfaction by developing effective client feedback system that led to service improvements.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Facilitated positive work environment, addressing employee concerns promptly and fostering culture of mutual respect.
- Resolved office disputes swiftly and equitably, maintaining harmonious workplace.
- Managed diary scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Spearheaded community outreach initiatives, improving company's local reputation and engagement.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
Education
High School Diploma -
01-1996
- Recipient of Athletics Interschool Sports Captain
- West Australian State Netball representative
- Professional Certificate in Secretarial and Administrative Supports
Skills
- Bank reconciliation
- Accounting software proficiency, Jobbag, Xero and MYOB
- Accounts receivable and payable management including purchase order allocations
- Payroll preparation and processing
- Ensuring tax compliance and regulations
- Expenses: processing and tracking and cash flow management
- End of month closing
- Debt collection and credit control
- Organization skills, time management, reliability, attention to details, multi-tasking and problem solving abilities
- Effective communication verbal and written for teamwork and collaboration
Timeline
Accounts Administrator - Gatecrasher Advertising PtyLtd
02.2024 - Current
Accounts Administrator - Combined Monitoring Pty Ltd
03.2019 - 06.2025
Office Manager - Horizon Tree Services WA Pty Ltd
08.2010 - 09.2018
Prendiville Catholic College - High School Diploma,