Summary
Overview
Work History
Education
Skills
Timeline
Generic

Khyati Joshi

Yarrabilba,Australia

Summary

Motivated and detail-oriented professional with strong experience in both bid coordination and project administration, seeking to contribute to the successful delivery of strategic projects and competitive tenders. Skilled in managing end-to-end bid processes, preparing high-quality submissions, and supporting project planning and execution. Adept at coordinating cross-functional teams, maintaining compliance, and ensuring effective communication across stakeholders to drive efficiently and achieve organizational goals.

Overview

13
13
years of professional experience

Work History

Bid Administrator / Estimator

Eptec Group - Infrastructure Solutions
07.2024 - Current
  • Coordinate the full bid process from start to finish.
  • Apply for Pre-qualifications to government (entire Australia).
  • Preparing the estimation worksheet and rate inputs, quantity take-off.
  • Assist the Business Development and Sales team in the coordination, formatting and overall production of tenders, EOIs, RFPs etc, ensuring a consistently high standard.
  • Write effective, concise and compelling content for bids and proposals.
  • Prepare and maintain all bid related documentation such as templates, standard responses.
  • Engage key stakeholders from other departments (ie HSE, operations, commercial) as required to ensure production of high quality, timely and accurate into submissions.
  • Coordinate and participate in bid and tender meetings, including client meetings.
  • Manage the creation and maintenance of job and activities in Navision and CRM.
  • Ensure accurate and timely collation of data for monthly task and departmental reporting.
  • Provide administration support at weekly meetings, including minute taking and NAV pipeline amendments.
  • Ensure tenders and proposals meet the required specifications, are in line best practice and are compliant with client requirements.
  • Provide administrative assistance to the Business Development and Sales department.
  • Undertake market and competitor analysis to report on growth opportunities.
  • Qualify incoming leads and allocate internally or externally.
  • Participate and contribute to project-by-project bid strategies and win themes.

Project Administrator

Eptec Group - Infrastructure Solutions
06.2023 - 06.2024
  • Identify and pre-plan for on-site project delivery requirements in conjunction with the Project Manager.
  • Ensure that all project quality, environmental and safety management plans are implemented on assigned works and utilised in accordance with Eptec IMS system requirements.
  • Identify hazards associated with assigned works packages in conjunction with Project Manager / Supervisors; ensuring risk mitigations are understood, in place and documented within Safe Work Method Statements (SWMS).
  • As required, administration of daily or weekly Project documents including timesheets, SRW, Quality documentation, Project Registers, etc.
  • In conjunction with Supervisors, obtain necessary quotes from suppliers in order to obtain best value.
  • Arrange, conduct, and attend meetings where required. Prepare and distribute meeting agendas and minutes.
  • Ensure all sub-contractors and suppliers are contracted under required terms and conditions.
  • Provide timely and efficient coordination and dissemination of project material and project support by undertaking administrative project tasks, such as managing and maintaining project briefs, project scheduling, action logs, budgets, and performance monitoring of projects.
  • Support in the achievement of all key project performance baselines and objectives as defined in associated project briefs.
  • Manage variations measured against baseline to ensure flexibility and the achievement of project objectives and client requirements.
  • Maintain project files and documentation to ensure accurate record keeping.
  • Assist to coordinate all project elements including QA/QC, logistics, reporting, compliance, subcontractor management, equipment control, supplies and project management administration.
  • Undertake and complete training in the standards of conduct articulated in annual Compliance training programs.
  • Assist to coordinate all project elements including QA/QC, logistics, reporting, compliance, subcontractor management, equipment control, supplies and project management administration.

National Contract Administrator

Chubb Fire & Security Pty Ltd.
05.2021 - 06.2023
  • Review plans, specifications and contracts to ensure the correct equipment and services are scheduled
  • Negotiating contract terms between the business & contracting partners, including terms relating to delivery schedule, price and performance standards
  • Developing a record management system
  • Undertaking contract analyses and providing advice to the business
  • Account duties in terms of Invoice realised, approve credit & rebills, queries related to customer accounts
  • Follow up weekly and monthly regarding hold jobs and missed jobs
  • Raise the jobs and submitting upgrades and follow up for POs
  • Collect data and generate key metrics weekly and monthly
  • Customer service – phone calls, emails
  • Maintaining the communication between different branch – Managers, Technicians etc.
  • Helping project manager to define project scopes and the term of contract
  • Generating specific records using software and providing reports as per requirements

Account Receivable Officer

Lindsay Transport Pty Ltd. (Division of Lindsay Australia)
09.2016 - 11.2020
  • Generate, approve and distribute invoices
  • Follow up, collect and allocate payments
  • Keep billing systems up to date
  • Carry out account reconciliations
  • Perform billing, collection and reporting activities by deadlines
  • Collect data and generate key metrics monthly
  • Communicate with clients and customers face-to-face or via phone, email or mail
  • Investigate customer concerns and queries and resolve them
  • Process adjustments to accounts
  • Prepare deposits for the bank
  • Maintain accounts receivable records in customer files
  • Compile an ageing analysis on accounts receivable
  • Investigate and solve payment discrepancies, raise credit and rebill
  • Follow established procedures for processing of cash, receipts and other transaction data
  • Assist with the end-of-month closing of accounts & systems.

Admin & Customer Service Representative / Sales coordinator

Brisbane Wholesale Foods Pty Ltd
04.2014 - 11.2015
  • Prepares work to be estimated by gathering proposals, specifications, and related documents.
  • Communicate effectively with customers to ensure all goods quoted are fit for purpose and as per customer expectations.
  • Resolves discrepancies by collecting and analysing information.
  • Make / receive calls in an efficient manner.
  • Provide prompt and courteous service to all clients; including colleagues, other departments.
  • Maintains cost data base by entering and backing up data.
  • Contributes to team effort by accomplishing related results as needed.
  • Maintain relationship with key customers.
  • Managing customer accounts, customer quotes, pricing & credits.
  • Communicating with company drivers regarding customer deliveries, pickups delivery addresses & credits
  • Handling of money and taking phone calls for bookings & dealing with enquiries.

Estimation Administration & Sales

Neumann Steel Pty Ltd. (Neumann Group of Companies)
12.2012 - 03.2014
  • Work with residential scheduling team as the main support
  • Communicate with key customers, printing new project plans, create file for scheduling team
  • Use E1 computer program, estimating and doing quotes for customers
  • High level of time management skills
  • Process customer orders
  • Update and maintain customer files and network
  • On Site visit with scheduling team
  • Support the front counter for retailing and inbound sale enquiries
  • Maintain the communication with other branch, warehouse and production team

Education

Statement of attainment - medical records coding

TAFE
01.2019

Master of Business Administration (MBA) - Marketing, Advertising

01.2006

Bachelor of Computer Application (BCA) - undefined

01.2004

Skills

  • I bring a well-rounded skill set across both bid coordination and project support functions, with strong capabilities in managing end-to-end tender processes, from initial scoping and stakeholder engagement to submission and compliance
  • I am highly organised and efficient in supporting project delivery through scheduling, documentation, procurement coordination, and performance tracking
  • With proven experience collaborating across departments—including sales, HSE, operations, and commercial teams—I ensure alignment of objectives and seamless execution of both bids and projects
  • My strengths include analytical thinking, attention to detail, and the ability to manage multiple priorities under tight deadlines
  • I am proficient in using systems such as Navision, CRM platforms, and Microsoft Office Suite to maintain accurate records, prepare professional documentation, and support strategic decision-making
  • My strong communication and interpersonal skills enable me to foster positive working relationships and contribute to quality, safety, and compliance throughout all project and bid activities

Timeline

Bid Administrator / Estimator

Eptec Group - Infrastructure Solutions
07.2024 - Current

Project Administrator

Eptec Group - Infrastructure Solutions
06.2023 - 06.2024

National Contract Administrator

Chubb Fire & Security Pty Ltd.
05.2021 - 06.2023

Account Receivable Officer

Lindsay Transport Pty Ltd. (Division of Lindsay Australia)
09.2016 - 11.2020

Admin & Customer Service Representative / Sales coordinator

Brisbane Wholesale Foods Pty Ltd
04.2014 - 11.2015

Estimation Administration & Sales

Neumann Steel Pty Ltd. (Neumann Group of Companies)
12.2012 - 03.2014

Statement of attainment - medical records coding

TAFE

Master of Business Administration (MBA) - Marketing, Advertising

Bachelor of Computer Application (BCA) - undefined

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Khyati Joshi