Kimber McLean
Holsworthy
Summary
Seasoned Office administration professional working across manufacturing, shipping, engineering industries and education settings. Having a variety of hats within my roles I am accustomed to all facets of generalist office functions including payroll, Accounts Payable/Receivable, procurement, data entry and operational procedure writing. Above this I have organised recruitment activities and acted in an Executive assistant capacity for previous employers.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Polling Manager
Australian Electoral Commission
04.2016 - Current
Clinical Placement Team
University of Notre Dame
01.2022 - 01.2023
Site Office Manager
Goodman Fielder
08.2019 - 01.2022
- Implemented community monthly lunches to improve site culture
- Implemented and rolled out a new site security system
- Training staff on SAP processes, Raising Purchase orders, Purchase Rec’s and Goods Receipting
- Supporting other site’s, Canberra, Erskine Park, Rydalmere and all the Depots in NSW
- Site BBQ’s to raise money for PCYC our charity
- Onboarding new starters and running exit interviews/termination process for leavers
- Key contact for all the networks that I have made over the GF infrastructure
- Successfully Supporting all teams within the site, Production, Maintenance, Quality, R&D
- Liaise with all site stakeholders and the point of contact for external stakeholders
- The 'go to person' for all site requirements and the line between site and head office
- Processing of all site Invoices, procurement of site small goods and stationary
- Relief Reception, Filing and implementing new Filing and storage solutions
- Senior Administration Manager overseeing admin teams in 4 other NSW/ACT sites
Office Manager
RH Bare Pty Ltd
02.2016 - 08.2019
- Implemented an lS system for all overseas trade procurement (formerly all paper based)
- Supporting all the Branches (Australia, New Zealand & USA) with banking responsibilities and goods receipt of payment
- Implementation of the setup of the new Branch in Tennessee
- Recruitment and onboarding of new starters to the RH Bare group in Australia, New Zealand, Sacramento & Tennessee
- Production of a digital online catalogue
- Accounts Payable for Bareco Australia, New Zealand Sacramento & Tennessee
- Reconcile creditors at end of month/weekly payment run
- Manage all creditors & debtors financial enquires
- Local Procurement of stock for Australia site
- Shipping Manager for all Imports and Exports from Australia site
- Maintain WH&S documentation for all Branches
- Payroll for casual labor hire in Sydney & Brisbane
- Manage and Reimburse Petty cash
Reception Manager
Burton & Field
07.2014 - 02.2016
- Implemented cultural changes, with the implementation of community lunches
- Changed paper based systems to a computer based systems
- Removed the culture of them V us with the Surveyors & Sydney water Engineers
- Processing Invoices, Accounts payable and receivable
- Purchasing – Stationary, Office Supplies
- Issue certificates for surveyed sites
- Customer call center main point of contact
- Booking in jobs, sending and accepting job quotations
Shipping Administrator
Cutting Edges
07.2004 - 05.2013
- Transferred all paper based documentation to computer files
- Implemented a social club for team bonding
- Streamlined the AP process for international payments
- Arrange Air Freight and Sea Freight shipments into Sydney, Melbourne, Perth, Brisbane
- Consolidate freight at key points in the USA
- Update/Maintain payment register – Overseas suppliers
- Reconcile supplier accounts
- Prepare documents for customs
- Monthly Reporting
- Tool box meetings minute taking
- Assisting with Budget Meetings
Logistics Co-ordinator
Cospack International
05.2001 - 06.2004
- Met all KPI’s tracked quarterly
- Coordinated office move from Villawood to a purpose build facility at Minto
- Manage all financial payables and receivables – Electronic & Paper based
- Expedite stock from suppliers – Local and International
- Manage Shipping and Container schedules
- Prepare and review all shipping Documents for customs and Export clients
- Prepare LCL & FCL quotes
- Arrange Payments for suppliers – Local and International
- Generate monthly Reports for senior leadership team
- Liaise with Suppliers in regard to production schedules, warranty issues
Education
Diploma Business Administration -
Tafe NSW
01.2016
Cert II Financial Services -
Impact training Instute
01.2008
HSC’s -
Easthill’s Girls High School
01.1994
Skills
- Stakeholder Engagement
- Office Administration
- Time Management
- Commercial acumen
- Integrity and Accountability
- Adaptability
Certification
- First Aid Certificate
- Fire Warden Training
- WHS Committee Member
Looking Into The Future
I am looking for my next challenge in my career in an environment that fosters collaboration, teamwork and ongoing learning. I hope that I can continue to share my passion for learning and given an opportunity to mentor my team in a meaningful manner. My strengths lay in Business administration and identifying inefficiencies in processes and resolving them.
Employment History Synopsis
- Safety Administrator, Fredon, Create safe documentation, Distribute safe documentation to staff via online and paper-based systems, Create and modify MSDS, Ensuring compliance of team onsite with safety practices, Order PPE, Complete safety audits, Maintain ISO compliance, Conduct safety walks, risk assessments, Conduct ergonomic assessments, Review fire drill training and materials, Maintain first aider ledgers and book first aider training when expired, Write fire warden training manuals and distribute, Organise monthly safety campaigns
- Logistics Coordinator, Primo Foods, Liaise with vendor to import products into Australia, Ensure that shipping documents are complete and forward to freight forwarder for clearance, Liaise with internal and external stakeholders regarding containers arriving into Australia, Organise 3rd party cold storage for arriving containers, Liaise with vendors regarding expediting purchase orders, Liaise with warehouse team in reference to containers arriving into Australia, Liaise with production to ensure that the products to be moved from cold stores onto site
- Logistics Coordinator, CEA, Liaise with vendor regarding pending orders, Liaise with freight forwarder on regards to how the freight is to be moved, Air or Sea, Organise the movement of the product into Australia, Liaise with internal and external stakeholders, Process invoices for payment, Set shipments up in MDS, Respond to email enquiries, Organise freight quotes for internal stakeholders, Land shipments into store, Vendor maintenance, Attend weekly meeting and take minutes, Cover team members when they are on leave
Home Location
Holsworthy
Ongoing Employment
Polling Manager, Australian Electoral Commission, 04/01/16, Current
Timeline
Clinical Placement Team
University of Notre Dame
01.2022 - 01.2023
Site Office Manager
Goodman Fielder
08.2019 - 01.2022
Polling Manager
Australian Electoral Commission
04.2016 - Current
Office Manager
RH Bare Pty Ltd
02.2016 - 08.2019
Reception Manager
Burton & Field
07.2014 - 02.2016
Shipping Administrator
Cutting Edges
07.2004 - 05.2013
Logistics Co-ordinator
Cospack International
05.2001 - 06.2004
Diploma Business Administration -
Tafe NSW
Cert II Financial Services -
Impact training Instute
HSC’s -
Easthill’s Girls High School
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