Kira Baxter
Greenmount,QLD
Summary
Detail-oriented Administrative Assistant with proven ability to organise and manage daily clerical tasks efficiently. Expertise in coordinating documents, reports, and records while handling correspondence and deliveries effectively. Strong oral and written communication skills complemented by team leadership and relationship-building capabilities.
Overview
8
8
years of professional experience
Work History
Project Administrative Assistant
Jagfence
Toowoomba, QLD
05.2025 - Current
- Coordinated project schedules and timelines for fencing installations.
- Managed project documentation and maintained organised filing systems.
- Communicated with vendors to ensure timely delivery of materials.
- Facilitated communication between team members to enhance collaboration.
- Prepared weekly reports to update project progress and status.
- Organised and managed project files, documents, and other related materials.
- Provided administrative support for all phases of projects including budgeting, scheduling, documentation.
- Reviewed invoices and other documents related to projects for accuracy prior to submission.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Directed customer inquiries to appropriate department personnel.
- Proofread content for typo-free emails and documentation.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
Camp Attendant
Wild Desert
Toowoomba, QLD
02.2024 - 04.2025
- Greet and registered residents upon arrival.
- Maintained cleanliness of the camp facilities by sweeping, mopping, and disposing of trash.
- Monitored the health and well-being of residents throughout their stay.
- Performed regular maintenance checks on outdoor equipment.
- Helped management stay on top of supply needs by sharing information about low or spoiled inventory.
- Stocked shelves with food supplies, such as canned goods and dry ingredients.
- Assisted cooks in preparing meals by washing vegetables and fruits, cutting meats and other tasks as needed.
- Received deliveries of food items and stored them properly.
- Operated dishwashers to sanitise dishes and silverware.
- Followed all health code guidelines when handling food items.
- Sorted and distributed clean linens, towels, and other items to designated areas.
- Operated washing machines, dryers, extractors, and other laundry equipment.
- Cleaned bathrooms, including toilets, sinks, countertops, mirrors, and floors.
- Stocked supplies such as soap, toilet paper, and paper towels in restrooms.
- Swept and mopped floors, vacuumed carpets, and dusted surfaces.
- Disinfected doorknobs, light switches, telephones, computers, desks and other high-touch surfaces.
Administrative Assistant
The Base
Chinchilla, QLD
05.2023 - 12.2023
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organised and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greet visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Created travel arrangements for senior managers according to their requirements.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed database systems containing customer contact information.
- Answered questions from customers regarding products and services offered by the company.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Provided secretarial and office management support while building cooperative working relationships.
- Responded effectively to sensitive inquiries or complaints.
- Organised files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Utility Worker
The Base
Chinchilla, QLD
11.2017 - 05.2023
- Cleaned dishes, pots, pans and utensils.
- Swept and mopped floors to maintain cleanliness in the kitchen area.
- Stocked shelves with food supplies, such as canned goods and dry ingredients.
- Assisted cooks in preparing meals.
- Disposed of garbage according to health regulations.
- Checked temperatures of freezers, refrigerators and hot holding units regularly to ensure food safety standards were met.
- Maintained a neat work station throughout shift hours.
- Followed all health code guidelines when handling food items.
- Inspected kitchen equipment for proper functioning before use.
- Sanitised surfaces with approved cleaning solutions after each task was completed.
- Maintained inventory of kitchen supplies and equipment needs.
- Communicated effectively with co-workers regarding daily tasks assigned.
- Performed general maintenance duties such as replacing light bulbs and repairing broken equipment parts.
- Stocked supplies such as soap, toilet paper, and paper towels in restrooms.
- Handled, mixed and stored chemical cleaners in compliance with safety requirements and standard operating procedures.
- Monitored supply levels and requested new items to maintain completing daily cleaning tasks.
Education
Bachelor of Laws & Bachelor of Science - Law & Psychology
CQUniversity
Brisbane, QLD11-2026
High School Diploma -
Charleville State High School
Charleville, QLD11-2016
Skills
- Scheduling
- Proposal Writing
- Filing
- Office Administration
- Calendar Management
- Appointment Scheduling
- Document Control
- Reception oversight
- Data Entry
- Multi-Task Management
- Dedicated Team Player
- Prioritisation
- Client Relations
- Time Management
- Staff Motivation
- Strong interpersonal skills
- Customer Service
- Computer skills
- Paperwork drafting
- Administrative operations
- Attention to detail
- Proofreading documents
- Critical thinking
References
References available upon request.
Timeline
Project Administrative Assistant
Jagfence
05.2025 - Current
Camp Attendant
Wild Desert
02.2024 - 04.2025
Administrative Assistant
The Base
05.2023 - 12.2023
Utility Worker
The Base
11.2017 - 05.2023
Bachelor of Laws & Bachelor of Science - Law & Psychology
CQUniversity
High School Diploma -
Charleville State High School