Kirsty Mackintosh
Lane Cove,NSW
Summary
Organised and dependable candidate consistently demonstrating ability to effectively manage multiple priorities while maintaining a positive attitude. Willing to take on additional responsibilities to meet company goals and ensure success. Excel as a team player with excellent people skills. Coordinated individual ready to lead company-wide business optimisation efforts, serving as a valuable resource to senior executives and new hires alike. Expertise lies in connecting workers and business partners with necessary resources for success.
Overview
27
27
years of professional experience
Work History
Business Support Manager
Intermain
11.2023 - Current
- Support Chief Operating Officer and WHS Manager
- Office Management/Reception
- Onboard/offboard Employees/Inductions, Training, Probation and Annual Reviews
- Maintain records/Data entry
- Ordering of IT equipment/Office Supplies
- Internal/External Events
- Assisting Finance Team/Purchase Orders
- Fire Warden
- Manage office security/Travel Management/Vehicle Management.
Director Finance/HR Office Manager/EA/Project Assistant
Hall Group & Co
05.2018 - 09.2023
- Creating Purchase orders and Direct Costs in Procore
- Accounts Payable and Receivable/ Payroll and Timesheets Xero/Financial Reporting/Account Reconciling
- Daily Office Management
- Fleet Management/Travel Management/ Diary Management
- Obtain quotes and order supplies
- Consult with trades, suppliers and clients
- Manage Company Intranet
- Liaise with bookkeeper for ATO requirements/Lodge Super payments
- Maintenance of Company Policy and Procedures, Licenses and Insurances
- Organise Events
- EA/PA duties to the CEO/GM/Director
- Oversee and assist, Finance Assistant in Victoria Office/ Manage offshore Team
- Project Assistant to Director of Queensland Office
- Setup Trade Accounts
- New Starter on boarding & exit/booking training courses.
Business Manager/EA
Provincial Kitchens Home
03.2016 - 01.2018
- Position Redundant
- Filing, Scanning, Photocopying
- Answering/Screening/Transferring calls, Greeting Clients
- Ordering of building materials, miscellaneous items for jobs and following up
- Extensive Diary and Email Management for Director
- Travel bookings – national and international
- Scheduling all trades in for jobs, Liaising with builders, trades, suppliers and clients
- Project Manage fit out of jobs
- Accounts Payable and Receivable, End of month queries from bookkeeper
- EA/PA duties for Director
- Providing and obtaining quotes for jobs, Typing and formatting documents
- Managing company vehicles and Insurances
- Shop retail/Customer service, Entering and barcoding items for sale, Showroom tours
- Organising Christmas and social events.
Office Manager/EA
Jigsaw Advisory
07.2013 - 03.2016
- Daily running of the office
- Keeping kitchen tidy, unpacking dishwasher, stock photocopier paper, replenish/order office supplies
- Answering/Screening/Transferring calls, Greeting Clients, making tea/coffee/water
- Typing, Formatting Letters, Reports, Taxation and Financials
- Diary and Email Management for the Director
- Client Invoicing, Accounts Payable and Receivable, End of month Reconciliation, Banking
- Database Management - Keeping Database up to date, Filing, Scanning, Photocopying
- Marketing - Newsletter, Social Media
- Corporate Secretarial/ASIC, BAS Lodgments, ATO Portal information
- EA to the Director and administration support to other Accountants.
Reception/Accounts Payable/Administrative Assistant
Golder Associates
04.2008 - 07.2013
- Engineering Consultants - Position Redundant
- Answering/Screening/Transferring calls, Greeting Clients
- Filing, Scanning, Photocopying
- Checking and Inputting timesheets, Processing Expense Claims
- Accounts Payable/Receivable, Coding and Processing Invoices
- Booking meeting rooms, ordering catering, setting up IT, room layout, document preparation
- Opening mail and distributing, booking couriers
- Booking all domestic and international travel, hotels, hire cars for whole office 90 staff, amend changes
- New employee setup - Setup desk/IT, Prepare Introduction pack
- Book Training and Induction Courses – External
- Assist the National Health and Safety Advisor, ordering of First Aid and Safety Equipment
- Keep staff training and certificates up to date
- Programming Security Access, attending to any facilities issues, calling contractors, sign in and give office induction
- Typing of reports, letters, Tender Documentation for Senior Engineers and Graduates, HR, Business Support Manager
- Events - Meetings and training internal, Fundraisers internal and external, monthly BBQ, Client Business Development, Christmas Party
- Deputy Fire Warden.
Administration Assistant
Elron Engineering
03.2004 - 04.2008
- Engineering & Manufacturing - Position Redundant
- Reception, Banking/Timesheets/Petty Cash/Invoicing
- Typing of Quotes/Correspondence
- Purchase Orders/Delivery Dockets.
Temp Roles
Various
06.2002 - 02.2004
- EA, Office Manager, Data Entry, Filing, Reception.
Administration Assistant
Kingston Properties/Home Loan Express
06.2001 - 04.2002
- Banking, Typing of letters/reports/specifications, Loan Documentation, Account data entry, Reception/General Admin.
Administration Assistant
Marline Engineering Consultants
06.1997 - 05.2001
- Admin support to 5 Engineers reports/letters/specifications, Petty Cash/Banking/Timesheets
- Tender Documentation, Customer Liaison
- General Office Procedures, Document Preparation, Reception.
Education
Skills
- Office Management
- Customer Service
- Office Administration
- Organisational Skills
- Excellent multi-tasking ability
- Data Entry
- Account Reconciliation
- Human Resources
- Event Coordination
- Business Administration
- Facility Management
- Travel Coordination
- Scheduling and Coordinating
- MS Office
- Onboarding and Orientation
- Financial Management
- Executive/PA Support
- Calendar Management
- Professional and mature
- Accounts Payable/Receivable
- Payroll/Timesheets
- Documentation and Recordkeeping
- Xero
- Procore
- Employment Hero
Timeline
Business Support Manager
Intermain
11.2023 - Current
Director Finance/HR Office Manager/EA/Project Assistant
Hall Group & Co
05.2018 - 09.2023
Business Manager/EA
Provincial Kitchens Home
03.2016 - 01.2018
Office Manager/EA
Jigsaw Advisory
07.2013 - 03.2016
Reception/Accounts Payable/Administrative Assistant
Golder Associates
04.2008 - 07.2013
Administration Assistant
Elron Engineering
03.2004 - 04.2008
Temp Roles
Various
06.2002 - 02.2004
Administration Assistant
Kingston Properties/Home Loan Express
06.2001 - 04.2002
Administration Assistant
Marline Engineering Consultants
06.1997 - 05.2001
Similar Profiles
Luiz MarquesLuiz Marques
Joiner / Cabinet Maker at IntermainJoiner / Cabinet Maker at Intermain
Jamie D'AmicoJamie D'Amico
Site Manager at Intermain PTY LTDSite Manager at Intermain PTY LTD
George BoothGeorge Booth
Swim Teacher at Swim Development AustraliaSwim Teacher at Swim Development Australia
Rachel DesmondRachel Desmond
Registered Nurse at Royal North Shore HospitalRegistered Nurse at Royal North Shore Hospital
Brian LimBrian Lim
Practicum Student at Lindfield Learning VillagePracticum Student at Lindfield Learning Village