Kit Yin Kung (Lena)
Summary
Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions.
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
19
19
years of professional experience
Work History
Faculty Business Operation Administrator
Curtin University
08.2015 - Current
- Supporting Health Sciences Dean of Research in various Research activities including monitoring research budget, project acquittal, information dissemination to Faculty research staff and committee, coordinating faculty strategic research scholarships, research awards and relevant research events.
- Line manage team of two administrative staff
- Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by University policy eg. Faculty Research and Graduate Studies Committee information.
- Maintained personnel records and updated internal databases to support document management. eg. maintaining distribution data base for all current University research academics and information dissemination
- Organised workflow and delegated tasks effectively to ensure timely project completion without compromising quality. eg. Organisation of Faculty Fieldwork Supervisor Professional workshop
- Managed office inventory levels, computer asset management ensuring adequate supplies were available
- Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
- Streamlined office operations by implementing efficient administrative systems and procedures. eg. Create and implementing Faculty Admin Operating Procedure Manual
Executive Officer, Dean of Research
Curtin University-Faculty Of Health Sciences
06.2010 - 08.2015
- Supporting Health Sciences Dean of Research in various Research activities including monitoring research budget, project acquittal, information dissemination to Faculty research staff and committee, coordinating faculty strategic research scholarships, research awards and relevant research events host more than 100 guests. Annual Mark Liveris Student Seminar for more than 60 HDR student.
- Established strong relationships within University research community and key stakeholders to enhance collaboration and cross Faculty communications
- Optimizing resource allocation and improving overall productivity.
- Handled administrative management, personnel issues and supply requirements within Dean of Research portfolio
Administrative Officer
Curtin University Office Of R&D
04.2008 - 05.2010
- Duties include cross checking of research project with relevant contract and funding allocation.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Managed files and records for research project to ensure relevant information is updated.
- Manage acquittal of NHMRC and ARC project on Script data base
- Contributed to successful projects by providing essential administrative support and resource management.
Finance Officer
Curtin University Financial Services
08.2005 - 04.2008
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Ensuring all operation tasks are completed in timely manner
- Managed files and records for all vendors and adhered to safety procedures to prevent breaches and data misuse.
- Collaborated with team leaders to ensure clear procedure and communication are in practice
- Verified compliance of financial policies and accounting procedures against federal regulations.
Education
Advanced Diploma of Business Administration -
Central Metropolitan College of TAFE
G.C.E. 'O' Levels -
Wythenshawe College
Manchester, UKSecondary School -
St.Margaret's Girls College
Skills
- CiAnywhere -budget module,Financial reporting, General Ledger, Purchasing
- Microsoft Excel
- Microsoft Word
- Research Office Script data base
- People and Culture reporting
Personal Information
- Citizenship: Australian
- Marital Status: Married
Training
- CiAywhere Budget, Financial reporting, General Ledger and Purchasing
- Recruitment and Selection - Chair & Panel
- Performing Manual Task Safely
- Equal Opportunity Work Essential
- Introduction to Cyber Security Work Essential
- Curtin Staff Development course in Project Management
- Curtin Leadership Program- Business Writing with Grammar and Style
Timeline
Faculty Business Operation Administrator
Curtin University
08.2015 - Current
Executive Officer, Dean of Research
Curtin University-Faculty Of Health Sciences
06.2010 - 08.2015
Administrative Officer
Curtin University Office Of R&D
04.2008 - 05.2010
Finance Officer
Curtin University Financial Services
08.2005 - 04.2008
Advanced Diploma of Business Administration -
Central Metropolitan College of TAFE
G.C.E. 'O' Levels -
Wythenshawe College
Secondary School -
St.Margaret's Girls College
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