Komal Kumar
Melbourne,Australia
Summary
Experienced professionals with a diverse background in Accounting, Management and Procurement. Strong Financial acumen, Leadership skills, and a proven track record of efficiently managing resources, optimizing procurement processes, and ensuring financial compliance. Possessing a solid foundation in accounting principles. strategic planning and vendor management, adept at driving operational efficiency and achieving organisational objectives.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Accounts Manager
Manufacturing & Maintenance Services
11.2023 - Current
- Collecting and Verifying Timekeeping Information: Gather and review timecards, timesheets, or other attendance records from employees to accurately calculate hours worked, overtime, vacation time, and any other relevant information
- Calculating Pay: Compute wages, salaries, bonuses, commissions, and deductions based on employee time and attendance data, as well as company policies, employment contracts, and applicable laws
- Processing Payroll: Execute payroll processing procedures according to established schedules, ensuring that all calculations are accurate and payments are disbursed on time
- Maintaining Payroll Records: Maintain accurate and up-to-date payroll records, including employee information, earnings records, tax withholdings, and other relevant documentation
- Responding to Payroll Inquiries: Address employee inquiries regarding payroll issues, such as pay discrepancies, tax withholdings, benefits deductions, and other payroll-related matters
- Maintaining Confidentiality: Handle payroll information with discretion and maintain confidentiality of sensitive employee data, adhering to privacy regulations and company policies
- Generating Invoices: Prepare and generate invoices accurately and in a timely manner based on sales orders, contracts, or service agreements
- Data Entry: Enter billing information into the accounting or billing system, ensuring accuracy and completeness of details such as customer information, pricing, quantities, and terms
- Issuing Invoices: Send invoices to customers via mail, email, or electronic delivery methods, adhering to specified billing cycles and deadlines
- Maintaining Billing Records: Maintain accurate and organized billing records, including invoices, payment receipts, and correspondence, both electronically and in hard copy format
- Customer Service: Provide excellent customer service by responding promptly to inquiries, addressing concerns, and maintaining positive relationships with customers to facilitate timely payments and repeat business.
- Managed payroll operations for team
- Generated financial and operational reports to assist management with business strategy.
- Implemented efficient billing procedures to reduce outstanding receivables and improve cash flow.
Procurement Officer
Fiji Pharmaceutical & Biomedical Services
03.2016 - 02.2023
- Sourcing and Supplier Management: Identifying potential suppliers and vendors
- Evaluating supplier performance and capabilities
- Building and maintaining relationships with suppliers
- Negotiating contracts, terms, and prices with suppliers
- Purchasing Management: Developing and implementing procurement strategies
- Creating purchase orders and managing purchase requisitions
- Ensuring timely and accurate delivery of goods and services
- Managing inventory levels and reorder points
- Cost Control: Conducting market research to understand price trends and product availability
- Ensuring cost-effective purchasing decisions
- Monitoring and analyzing procurement expenses
- Compliance and Risk Management: Ensuring compliance with organizational policies and legal regulations
- Assessing and mitigating procurement risks
- Maintaining accurate and up-to-date procurement records and documentation
- Quality Assurance: Ensuring that the quality of purchased goods and services meets the organization's standards
- Collaborating with quality control teams to address any quality issues
- Vendor Performance Evaluation: Conducting performance reviews of suppliers
- Managing supplier performance metrics and feedback
- Coordination and Communication: Coordinating with internal departments to understand their procurement needs
- Communicating procurement policies and procedures to staff and suppliers
- Procurement Systems and Technology: Utilizing procurement software and systems for tracking and managing purchases
- Staying updated with new procurement technologies and methodologies
- Budget Management: Developing and managing the procurement budget
- Reporting on procurement financial performance to senior management
- Sustainability and Ethical Sourcing: Promoting sustainable and ethical sourcing practices
- Ensuring that suppliers adhere to environmental and social responsibility standards.
Receipt Officer
Fiji Pharmaceutical & Biomedical Services
03.2016 - 02.2023
- Receiving Shipments: Inspecting incoming shipments to ensure they match purchase orders and delivery documents
- Verifying the quantity and quality of received goods
- Checking for any damages or discrepancies in the received items
- Documentation and Record Keeping: Maintaining accurate records of all received goods
- Completing and filing necessary paperwork, such as delivery notes, receipts, and inspection reports
- Updating inventory management systems with received goods information
- Coordination and Communication: Communicating with suppliers and vendors regarding delivery schedules and discrepancies
- Coordinating with the procurement and inventory departments to ensure accurate record-keeping and stock levels
- Informing relevant departments about received goods and their availability
- Quality Control: Conducting quality checks on received items to ensure they meet the organization's standards
- Reporting any quality issues or damages to the appropriate parties for further action
- Inventory Management: Assisting in organizing and maintaining the storage of received goods
- Ensuring that items are stored in the correct locations within the warehouse or storage facility
- Conducting periodic stock checks and reconciliations
- Compliance and Safety: Ensuring that all receiving procedures comply with organizational policies and legal regulations
- Following health and safety guidelines while handling and storing goods
- Reporting any safety hazards or concerns to the appropriate authorities
- Returns and Rejections: Managing the process of returning damaged or incorrect goods to suppliers
- Documenting and processing rejected items according to company policies
- Equipment and Supplies Management: Ensuring that receiving equipment (e.g., forklifts, pallet jacks) is properly maintained and in good working condition
- Managing and ordering supplies needed for the receiving process, such as packing materials and labels
- Customer Service: Providing assistance to internal departments regarding the status of received goods
- Addressing any inquiries or concerns related to received shipments
- Continuous Improvement: Identifying opportunities for improving receiving processes and procedures
- Implementing best practices to enhance efficiency and accuracy in the receiving function.
Human Resources Officer
Ministry of Health & Medical Services
03.2015 - 01.2016
- Administrative Support: Assisting with day-to-day HR operations and administrative tasks
- Maintaining and organizing employee files and records
- Handling correspondence, such as emails and phone calls, related to HR matters
- Recruitment and Onboarding: Assisting with the recruitment process, including posting job vacancies, screening resumes, and scheduling interviews
- Coordinating the onboarding process for new hires, including preparing orientation materials and processing new hire paperwork
- Ensuring new employees complete all required forms and documentation
- Employee Records Management: Maintaining accurate and up-to-date employee records, both in physical and electronic formats
- Ensuring compliance with data protection and confidentiality regulations
- Updating employee information in HR databases and systems
- Payroll and Benefits Administration: Assisting with payroll processing by collecting and verifying employee time and attendance records
- Helping employees with questions about payroll, benefits, and other HR-related inquiries
- Supporting the administration of employee benefits programs, such as health insurance and retirement plans
- Compliance and Reporting: Ensuring compliance with labor laws and company policies
- Preparing and submitting required reports to government agencies and internal stakeholders
- Assisting with internal and external audits by providing necessary documentation and information
- Employee Relations: Assisting with employee relations issues by providing administrative support during investigations and disciplinary actions
- Coordinating employee events and activities, such as training sessions and team-building events
- Helping to maintain a positive and inclusive workplace environment
- Training and Development: Coordinating training programs and ensuring employees complete required training
- Maintaining records of employee training and development activities
- Assisting with the preparation of training materials and resources
- HR Projects and Initiatives: Supporting HR projects and initiatives, such as performance management and employee engagement programs
- Participating in the development and implementation of HR policies and procedures
- Assisting with research and data collection for HR projects
- Communication and Coordination: Ensuring effective communication of HR policies and procedures to employees
- Scheduling and coordinating HR meetings and events
- General Office Duties: Performing general office duties, such as filing, photocopying, and data entry
- Ensuring the HR office is well-organized, and supplies are stocked
- Providing support to other HR team members as needed.
Accounts Assistant
Ministry of Industry and Trade
01.2012 - 02.2015
- Financial Transactions: Processing invoices, receipts, payments, and other financial transactions
- Ensuring timely and accurate entry of financial data into accounting systems
- Preparing and processing bank deposits, wire transfers, and electronic payments
- Record Keeping: Maintaining accurate and organized financial records and documentation
- Ensuring proper filing and retrieval of financial documents
- Updating and maintaining the general ledger and other accounting records
- Reconciliation: Assisting in reconciling bank statements, credit card statements, and other financial accounts
- Identifying and resolving discrepancies in financial records
- Preparing reconciliation reports for review by senior accounting staff
- Accounts Payable and Receivable: Managing accounts payable by verifying and processing vendor invoices and payments
- Managing accounts receivable by preparing and sending customer invoices, tracking payments, and following up on overdue accounts
- Assisting with the preparation of aging reports and managing collections activities
- Financial Reporting: Assisting in the preparation of financial statements, reports, and summaries
- Providing support for monthly, quarterly, and annual financial closing processes
- Generating and distributing financial reports to relevant stakeholders
- Budgeting and Forecasting: Assisting in the preparation of budgets and financial forecasts
- Monitoring actual expenses against budgeted amounts and reporting variances
- Providing support for financial planning and analysis activities
- Expense Management: Reviewing and processing employee expense reports for accuracy and compliance
- Ensuring timely reimbursement of employee expenses
- Assisting in the management of company credit cards and expense accounts
- Administrative Support: Assisting with administrative tasks, such as answering phones, responding to emails, and scheduling meetings
- Providing general support to the accounting team and other departments as needed
- Managing office supplies and ensuring the accounting office is organized
- Continuous Improvement: Identifying opportunities for improving accounting processes and procedures
- Implementing best practices to enhance efficiency and accuracy in financial operations
- Participating in training and development activities to stay updated with accounting standards and practices.
Supplies Officer
Fiji Sugar Corporation
01.2011 - 09.2011
- Inventory Management: Maintaining accurate records of all inventory items
- Conducting regular stock counts and reconciling physical inventory with system records
- Monitoring stock levels and ensuring adequate supplies are available to meet organizational needs
- Implementing inventory control procedures to minimize shrinkage and overstocking
- Receiving Goods: Inspecting and verifying incoming shipments against purchase orders and delivery documents
- Recording and reporting any discrepancies or damaged items
- Ensuring proper documentation and labeling of received goods
- Storage and Organization: Organizing and maintaining storage areas to ensure efficient use of space
- Ensuring items are stored in a manner that prevents damage and allows for easy retrieval
- Implementing safety and security measures to protect inventory
- Issuing and Distributing Goods: Processing requisitions and issuing inventory items to relevant departments or personnel
- Ensuring accurate and timely delivery of requested items
- Maintaining records of all issued goods
- Record Keeping: Maintaining detailed and accurate records of inventory transactions
- Updating inventory management systems with new data
- Generating and analyzing inventory reports for management review
- Cost Control: Monitoring and controlling inventory-related costs
- Identifying opportunities for cost savings and efficiency improvements
- Managing budget allocations for inventory purchases
- Customer Service: Addressing inquiries and requests from internal departments regarding inventory
- Ensuring high levels of customer satisfaction by meeting supply needs promptly and accurately
- Resolving any issues or concerns related to inventory and supply
- Continuous Improvement: Identifying opportunities for improving inventory processes and procedures
- Implementing best practices to enhance efficiency and accuracy in inventory management.
Education
Diploma & Advance in Leadership - Management
Signet Institute
Melbourne, VIC04.2024
Professional Diploma in Procurement & Supply Chain Management -
University of South Pacific
11.2021
Diploma in Accounting - ACC501- Computerized Accounting
Fiji National University
11.2011
Skills
- Ethics
- Leadership- manage and motivate a team of accounting and management and guide them in achieving financial objectives
- Analytical Skills-Strong analytical skills to interpret financial data, identify trends, and make informed decisions based on analysis
- Technical Skills- Proficiency in Accounting software and tools and a good understanding of accounting principles and regulations
Accomplishments
- Skills to effectively manage financial data
- Planning & Production to achieve supply chain objectives
- Procurement excellence and managing tender training
- Electronic Management Information System-M Supply
Languages
English
Hindi
Hobbies and Interests
Fishing
Certification
- Procurement excellence and managing tender trainings
- Electronic logistic management information system-M supply
- Diploma in Accounting
- Advance Diploma in Procurement and supply Chain Management
- Best employee awards
Timeline
Accounts Manager
Manufacturing & Maintenance Services
11.2023 - Current
Procurement Officer
Fiji Pharmaceutical & Biomedical Services
03.2016 - 02.2023
Receipt Officer
Fiji Pharmaceutical & Biomedical Services
03.2016 - 02.2023
Human Resources Officer
Ministry of Health & Medical Services
03.2015 - 01.2016
Accounts Assistant
Ministry of Industry and Trade
01.2012 - 02.2015
Supplies Officer
Fiji Sugar Corporation
01.2011 - 09.2011
Diploma & Advance in Leadership - Management
Signet Institute
Professional Diploma in Procurement & Supply Chain Management -
University of South Pacific
Diploma in Accounting - ACC501- Computerized Accounting
Fiji National University
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