Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Kristy Christensen

Kirkwood

Summary

Self-motivated, brings proven leadership, organizational and customer relations skills. Independently solves problems and keeps teams on task to handle diverse business requirements. History retaining clients and talented staff.

Overview

16
16
years of professional experience

Work History

Senior Cost Administrator

UGL
03.2023 - Current
  • Provide leadership to Administration Team at APLNG Project
  • Provide project cost and financial information to Contract Manager
  • Compile Monthly Forecast and Lead Forecast meeting
  • Flexibility to work across multiple projects
  • Accounts receivable reconciliation
  • Cost Centre Reconciliation
  • Assist Finance Lead over month end period and adhere to deadlines
  • Run cost reports
  • Open and maintain work breakdown structure
  • Track work in progress in work breakdown structure
  • Liaise with customers, suppliers, employees and public, both internal and external, ensuring a positive interaction with effective job management
  • Project Summary Review
  • Have a clear understanding of all pay rates, relevant Awards, EBA’s and contracts relevant to the project
  • Manage cost control, invoicing and debtor recovery activities for site ensuring compliance with company terms and other policies
  • Administer communication with employees
  • Maintain the data integrity of the contract financial data in SAP
  • Understand and implement all company procedures
  • Follow up on any missing hours/discrepancies
  • Setup new projects/WBS legs in SAP.
  • Streamlined office operations by implementing efficient administrative systems and procedures.
  • Improved employee productivity with effective time management strategies for daily tasks.
  • Reduced overhead costs through careful budget management and resource allocation.
  • Facilitated cross-departmental collaboration, resulting in increased efficiency and timely project completion.
  • Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
  • Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.

Project Coordinator

Civmec
12.2022 - 03.2023
  • Compile and review monthly project reports on KPIs
  • Manage overhead costs within the business unit
  • Conduct financial audits on the projects, with a focus on cost and revenue forecasts
  • Monitor committed/open Purchase Orders and ensure that Purchase Orders are closed out within an appropriate timeframe
  • Maintain a list of month-end reporting deadlines for both projects and the business unit and ensure that profit and cash flow forecasts are prepared on time and with accuracy
  • Audit the procurement process and ensure that all requisitions and related invoices are authorized by the nominated person
  • Identify and assist with the resolution of project related accounting issues
  • Ensure policies and procedures for project accounting are adhered to and ensure compliance to Civmec procedures
  • Provide support to the Maintenance Manager for the Regional QLD Marketing Campaign
  • Build and maintain effective relationships with key customers
  • Lead the Project Administration team, offering guidance, support, training and supervision
  • Monitor business unit and project activities for compliance with legal, ethical and professional standards
  • Monitor outstanding debtors and assist Project Managers to resolve
  • Maintain a Register of Project claim timeframes and monitor payment claim, payment certificate, invoicing and payment timeframes.
  • Streamlined project management processes by implementing new organizational tools and software.
  • Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
  • Identified potential risks and developed mitigation strategies to minimize disruptions to project timelines.
  • Collaborated with stakeholders to define clear project goals, leading to consistent alignment with expectations throughout the process.

Senior Finance Officer

Pilbara Ports
06.2021 - 12.2022
  • Overseeing the efficient and effective delivery of the Accounts Receivable and Accounts Payable functions for Pilbara Ports Authority
  • Develop and oversee the systems that ensure PPA complies with all applicable codes, as well as its legal and statutory requirements
  • Comply with and demonstrate a positive commitment to organisational processes and ISO Management Systems including Quality, Environment, Safety and Information Security
  • Liaise with internal and external stakeholders to ensure all accounts payable and receivable queries are resolved in a timely manner and contractual obligations are being met
  • Ensure accounts payable and receivable governance controls are maintained, including segregation of duties
  • Facilitate annual updates to fees and charges
  • Complete end of month reconciliations as required by Accountants
  • Coordinate the accounts payable, accounts receivable, and corporate credit card end of month and end of financial year functions
  • Assist Accountants with end of month and end of financial year reporting as required
  • Coordinate relevant internal audits and assist with external audit requirements
  • Maintain, develop and enhance controlled documents in the Document Management System and work instructions
  • Lead the accounts payable and receivable team, offering guidance, support, training and supervision
  • Provide training and development to enhance a positive work environment and culture
  • Bank administrator, facilitating user needs and conducting account maintenance
  • Coordinate and deliver purchasing training and support across the organization
  • Provide regular reporting and assistance to the business as required
  • Liaise with new suppliers and customers to ensure correct completion of forms and correct setup with ERP System
  • Provide contract and/or direct purchasing support to the business and assistance to the rest of the organization.
  • Improved financial reporting accuracy by streamlining accounting processes and implementing robust internal controls.
  • Enhanced cash flow management by implementing efficient accounts receivable and payable practices.
  • Provided leadership in finance department restructuring, resulting in increased efficiency and improved employee morale.
  • Mentored junior finance staff members, fostering a culture of continuous learning within the department.
  • Strengthened internal communication by developing clear financial reports tailored to the needs of non-finance stakeholders across the organization.

Executive Assistant to the General Manager

Pilbara Ports
10.2020 - 06.2021
  • Provide personal executive and administrative support to the General Manager Terminal Operations
  • Deliver timely, efficient and effective administrative services in support of the Landside Operations, Maintenance and Security Teams
  • Assist in the development of the systems that ensure PPA complies with all applicable codes, as well as its legal and statutory requirements
  • Comply with and demonstrate a positive commitment to organisational processes and ISO Management Systems including Quality, Environment, Safety and Information Security
  • Manage written communications, external reports, papers and presentations on behalf of GM Terminal Operations, Managers, and other positions as required
  • Prepare and review Executive Papers and Board papers in consultation with GM Terminal Operations
  • Liaise with and assist stakeholders who have business dealings with the PPA
  • Coordinate and book operational needs and development training for the Terminal Operations business area
  • Prepare performance reports and statistics from PPA’s Port Management Systems.
  • Enhanced executive''s productivity by effectively managing calendars, scheduling meetings, and handling correspondence.
  • Streamlined communication between departments for improved collaboration and decisionmaking.
  • Assisted in the preparation of various reports and presentations with accuracy and attention to detail.
  • Coordinated travel arrangements, accommodations, and itineraries for executives, resulting in seamless business trips.
  • Maintained confidentiality when dealing with sensitive information, earning trust from executives and colleagues alike.
  • Served as a gatekeeper for the General Manager''s office by prioritizing incoming requests while exercising sound judgment in delegating tasks when appropriate.

Site Administrator

Cleanaway
09.2017 - 10.2020
  • Provide administrative and financial support to Port Hedland Branch
  • Compile monthly financial reports for Branch Manager
  • Review Monthly Profit & Loss Report and provide feedback to Regional Manager
  • Acting Branch Manager when required
  • Carry out all financial End of Month requirements, reconcile accounts payable and accounts receivable
  • Coordinate accounts payable and receivable transactions within branch, continuously making improvements when needed
  • Provide training and support to administration staff within branch and other regional offices
  • Process completed job sheets and enter data in to Navision, VRP or JDE in preparation for invoicing
  • Maintain effective relationships with internal and external clients and customers, responding to queries and ensuring all needs are met in a timely manner
  • Maintain Debtor control
  • Provide administrative support for all Major Contracts and Joint Ventures, ensuring branch is meeting contractual commitments at all times
  • Schedule daily customer waste services, provide daily run sheets for operators ensuring schedule is consistently cost effective and meeting customer demand
  • Maintain asset fleet registers ensuring all safety and maintenance requirements are up to date and meeting industry standards
  • Adhere to all company Safety requirements, provide support to Supervisor & Manager to ensure operators are equipped and informed to uphold company Safety Standards
  • Uphold company values and build effective relationships with management, administration staff & operators
  • Maintain legislative requirements for Controlled Waste Tracking System.
  • Enhanced site efficiency by streamlining administrative processes and implementing new software solutions.
  • Reduced operational costs through diligent budget management and resource allocation.
  • Maintained a safe working environment by enforcing strict compliance with safety regulations and guidelines.
  • Effectively managed team schedules, ensuring optimal productivity and timely project completion.
  • Provided exceptional customer service, addressing client concerns promptly and professionally to maintain satisfaction levels.

Fleet Management Coordinator

BHP
06.2017 - 09.2017
  • Coordinate delivery of new assets to site
  • Maintain current fleet, ensuring safety standards are met and assets are in good condition
  • Organise disposal of retired assets using 1SAP
  • Maintain department records using 1Doc and Keylog
  • Coordinate distribution of assets to site departments
  • Provide asset information when requested
  • Organise and coordinate regular servicing of assets to maintain condition.
  • Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
  • Reduced logistical errors through meticulous planning of transportation schedules and inventory management practices.

Personal Assistant to Site Manager

BHP
03.2017 - 06.2017
  • Provide administrative support to Manager
  • Organise appointments, meetings and conferences
  • Prepare and co-ordinate reports and agendas for meetings, compile slideshow presentations, minute taking and distribution of actions
  • Ensure requests for correspondence are provided in a professional and timely manner
  • Coordinate travel and accommodation for Manager and relevant staff using AMEX & SAMs
  • Managing day to day activities as required
  • Collate relevant information for documentation and reporting using 1Doc.
  • Enhanced executive''s productivity by managing schedules, organizing meetings, and overseeing correspondence.
  • Streamlined communication for better efficiency between executive and team members by acting as a liaison.
  • Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
  • Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
  • Assisted in the preparation of presentations and reports, contributing to well-informed decision making.

Administration/Office Manager

REMAX GOLD
09.2007 - 09.2016
  • Co-Ordinate & Manage day to day running of the Office
  • Provide quality customer service
  • Manage Payroll and Human Resources
  • Recruit, supervise and train Administration Staff
  • Provide ongoing support to administration and sales staff
  • Plan and co-ordinate weekly meetings, compile minutes & distribute to staff
  • Safeguard and maintain Sales Trust Account
  • Implement & maintain filing & archiving systems
  • Manage Accounts Payable and Receivable
  • Prepare and administer sales contracts and agreements
  • Maintain General Ledger, complete month end procedures & submit financial reports to company directors
  • Implement & update company policies and procedures
  • Workplace Health & Safety Officer
  • First Aid Officer
  • Plan and co-ordinate company events.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
  • Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
  • Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.

Education

MASTERS BUSINESS ADMINISTRATION -

Central Queensland University

BACHELOR BUSINESS MANAGEMENT -

Central Queensland University
01.2015

CERTIFICATE II & III BUSINESS ADMINISTRATION -

TAFE Queensland
01.2003

Skills

  • Resource Optimization
  • Employee Supervision
  • Customer Service
  • Project Coordination
  • Budget Management
  • Job Costing
  • Expense Reporting
  • Decision-Making
  • Attention to Detail
  • Executive Support
  • Staff Management

References

  • Kim Gebers, Chief Operations Officer – Gladstone Ports Corporation, 0497 465 526
  • Chris Franich, Marine Analyst – Pilbara Ports Authority, 0400 800 180

Timeline

Senior Cost Administrator

UGL
03.2023 - Current

Project Coordinator

Civmec
12.2022 - 03.2023

Senior Finance Officer

Pilbara Ports
06.2021 - 12.2022

Executive Assistant to the General Manager

Pilbara Ports
10.2020 - 06.2021

Site Administrator

Cleanaway
09.2017 - 10.2020

Fleet Management Coordinator

BHP
06.2017 - 09.2017

Personal Assistant to Site Manager

BHP
03.2017 - 06.2017

Administration/Office Manager

REMAX GOLD
09.2007 - 09.2016

MASTERS BUSINESS ADMINISTRATION -

Central Queensland University

BACHELOR BUSINESS MANAGEMENT -

Central Queensland University

CERTIFICATE II & III BUSINESS ADMINISTRATION -

TAFE Queensland

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