Summary
Overview
Work History
Education
Skills
References
References
Timeline
Generic

KRISTY LLOYD

Sorrento,Australia

Summary

Dynamic Contracts Specialist with extensive experience at Roy Hill, excelling in contract negotiation and stakeholder engagement. Proven track record in optimizing contract terms to enhance profitability and reduce risk. Adept at building relationships and mentoring teams, I bring a strategic approach to sourcing and claims administration, ensuring compliance and successful project outcomes.

Overview

15
15
years of professional experience

Work History

Contract Specialist

Roy Hill
Perth, WA
11.2023 - Current
  • Monitor existing contracts for upcoming expiration dates, subsequently coordinating with appropriate channels for contract re-negotiation and possible renewal.
  • Provided guidance on contractual matters to internal stakeholders.
  • Negotiated, renegotiated and administered contracts with suppliers and vendors.
  • Established relationships with key suppliers, contractors through regular communication regarding their products, services offered.
  • Reviewed purchase orders for accuracy and compliance with company policies.
  • Optimized contract terms and conditions to bolster profitability and reduce risk.

Sourcing Specialist

RIO TINTO - IRON ORE
05.2023 - Current
  • Work closely with the portfolio (studies) team to understand and shape projects in their early development
  • Understand the construction market, contractors and key contractual leavers to manage performance
  • Manage, develop and implement project sourcing strategies encompassing the full project lifecycle - from pre-feasibility to feasibility to design, and construction
  • Undertake sourcing activities including the development, negotiation and execution/implementation engineering and construction contracts
  • Develop and maintain proactive, productive and results orientated relationships with key internal sustaining capital stakeholders
  • Proactively ensuring all procurement activities meet stakeholder timeline expectations.
  • Effective and efficient hand over to post-award Contracts Advisor

Senior Contracts Administrator

VALMEC GROUP - ACQUIRED BY ALTRAD SERVICES
01.2022 - 05.2023
  • Assisting in various aspects of head contract management including commercial correspondence.
  • Drafting of subcontracts including assistance with scope definition where it is within your technical capabilities to do so.
  • Drafting of variation claims.
  • Administering of subcontracts.
  • Drafting of Extension of Time claims.
  • Review of subcontractor claims.
  • Ensure head contract obligations are adhered to by relevant project teams.
  • Ensure stakeholders adhere to and understand contractual obligations.
  • Review of financial information to support project reporting.
  • Ensure stakeholders are aware of contractual HSEQ obligations.
  • Mentor and support junior Commercial team members.
  • Review pre award commercial documentation
  • Provide commercial advice on pre award commercial documentation including departures
  • Management of various registers and reporting tools.
  • Develop strong relationship with project teams.

Contracts Administrator

GEORGIOU GROUP
10.2021 - 01.2022
  • Manage all cost and contractual matters ensuring project costs, revenues, claims, and supplier agreements are administered
  • Initiate, review, analyse plan and administer the closing of contracts
  • Working with all parties to ensure the best possible Commercial outcome is achieved
  • Maintain good working relationships with clients and subcontractors while negotiating and managing the head contract and subcontractors for the project
  • Influence, lead and mentor graduate and cadet contract administrators
  • Provide commercial acumen training to project roles such as engineers and supervision
  • Ensure that delivered products comply with contract specifications and recording and reporting on any nonconformances
  • Ensure that the project complies with Georgiou HSEQ systems, policies, standards and procedures
  • Undertake commercial risk analysis of tenders to present to senior management

Contracts Engineer - Mt Whaleback Upgrades

MONADELPHOUS ENGINEERING ASSOCIATES PTY LTD
09.2020 - 10.2021
  • Ensure contractual activities are administered correctly across multiple projects and project teams
  • Provide advice regarding changes in scope of work, delays and disputes
  • Proactively identify commercial and contractual risks / issues and work with respective parties to resolve
  • Prepare and submit progress claims, variation claims, extension of time claims and cash flow forecasts
  • Make recommendations for action regarding contract interpretation from pre-contract to final account.
  • Engage subcontractors, assess progress claims and issue payment schedules.
  • Liaise with client representatives, supplier representatives and subcontractors to achieve contract objectives
  • Advise project personnel of contractual obligations and monitor project performance for compliance to obligations
  • Continuously review contract administration systems and practices to identify and implement opportunities for improvement

Contracts Administrator - Beyondie Sulphate of Potash Project (BSOPP) in Western Australia

KALIUM LAKES LIMITED
02.2020 - 09.2020
  • Develop and maintain relationships with contractors
  • Assess and prepare claims for management approval
  • Manage and assess contractor variations, contractual claims, and reporting
  • Prepare request for quote to go out to the market
  • Prepare and negotiate new contracts
  • Responsible for maintaining all commercial project registers
  • Preparing contracts and procurement section of monthly report for the board
  • Provide high level support to the Project Manager, Commercial Manager and project team as required
  • Attend weekly progress meetings with contractors
  • Minute taking and discussions with major contractors through forbearance negotiations
  • Prepare and issue side letters to contractors (execution strategies, forbearance, and capital raise discussions)
  • Prepare and respond to contractors' notices and claims
  • Negotiate and amend contracts to incorporate Covid-19 risks
  • Recommendations for award of contracts
  • Facilitate and administer site instructions and variation directions

Contracts Administrator - RMS W2B Shark Creek and Southern Bridges & W2B Section 6 Main Civil Works Contract

BMD CONSTRUCTIONS PTY LTD - NSW
10.2017 - 02.2020
  • Productivities
  • Assist the Project Manager and other project staff with the implementation and coordination of project administration systems.
  • Reconcile Subcontract invoices
  • Prepare and submit dayworks claims to client
  • Raise Variations to Subcontracts
  • Raise Subcontract Valuations at cost close
  • Track Coates on hire plant and equipment. Incur daily
  • Development and maintain contract filing systems.
  • Oversee the management of all daily activity sheets and dockets etc. ensuring they are submitted in a timely and accurate manner
  • Involvement with monthly reporting processes
  • Manage the CMS and the on-boarding procedures - Coordinating medicals and inductions for workers and employees.
  • Set up new Vendors on SharePoint
  • Undertake designated administrative duties associated with procurement
  • Develop and maintain relationships with Subcontractors
  • Prepare and Complete Subcontract payments
  • Assist Project manager & Site staff with raising and executing Sub Contract Agreements
  • Assist with lot closures
  • Facilitates and administer site instructions and variation directions
  • Involvement with monthly reporting processes - updating registers
  • Preparation of extension of time claims
  • Preparing variation costs and letter submissions
  • Assessing claims and issuing Payment Schedules and other notices
  • Preparing Progress Claims, EOT's & Variations
  • Use of Teambinder and Jobpac

Contracts Administrator/Tender Proposals Coordinator

MCMAHON SERVICES AUSTRALIA (NT)
02.2017 - 10.2017
  • Collate and ensure proper documentation within the tendering process is complete
  • Coordinates the preparation and submission of Request for Proposals (RFPs) and other tender documents that are responsive to client requirements and in compliance with company objectives are completed in a timely manner
  • Attending Tender kick off meetings
  • WHSEQ Reporting on training requirements, Emergency plans, following up on Branch Site Compliance inspections (Calibration Certificates, Emergency Plans and inspections)
  • Weekly Meeting minutes, Weekly Toolbox and Weekly Look ahead reports.
  • Divisional reporting
  • Defence job CHOTO requirements (Collating documentation required for checklist and manual) and attending Mock Meetings
  • Keep track of Training Requirements and Defence Base pass expiration dates
  • Post Contract award documentation, WHS Management Plans, QAMP, Subcontractor contracts and Variations to Subcontractor Agreements, Environmental requirements / registers/tracking of waste and materials
  • New starter set up
  • ADHOC duties CAL renewals, project profiles, close out reports, Dilapidation reports
  • Progress Claims and Variations
  • Timely preparation of progress claims.

Technical Lead Clerk

JGC OCEANIC PTY LTD - ICHTHYS LNG PROJECT | INPEX
06.2016 - 02.2017
  • General Secretarial work for the Construction Manager
  • Download, review and assign responsibilities of formal communications to Area discipline Engineers
  • Maintain Construction registers as required
  • Assist in the planning and booking of meetings, conferences and workshops
  • Directs preparation of records, such as notices, minutes, and resolutions for stockholders, Managers and Directors Meetings
  • Direct preparation and filing of corporate documents
  • Maintain and Organise supplies for office machines and logs Maintenance requests as needed.
  • Assist with other Administrative tasks such as stationery Orders, PPE replacements, VAR's and Permit processing
  • Provide secretarial support to other departments when required
  • Support in the design and Implementation of Policies and Procedures
  • Process new starters Mobilizations for the packages, including IT setup, Stationery, Permits, Inductions and Additional PPE
  • Administration for package Vendor Specialists including organizing training inductions, Permits, and other access.
  • Issuing FTR's and FTQ's from Company to Contractor via KCMS and JPlus
  • Issuing Site Instructions
  • Working directly with the Electrical and Instrumentation Engineers to issue Drawings, FTR's and FTQ's

Materials and Logistics Clerk

CB&I CONSTRUCTORS
01.2012 - 08.2015
  • Company Overview: FIFO 26:9 Roster - Barrow Island on the Chevron Gorgon LNG Gas Plant Project
  • Following and implementing work safe practices and procedures
  • Assisting Stores Supervisor and Storesman with all Administration tasks
  • Prepare Purchase Requisitions
  • Creating Reverse Logistics
  • Data Entry for all Materials arriving on site.
  • Data entry and filing of all Monthly and Weekly Inspections
  • Fuel and Oil Stock Take and Reconciliations
  • Manage and supervise warehouse crew when management are on R&R
  • Keep accurate and up to date records of all equipment going to or from locations
  • Receiving back loaded equipment & materials
  • Providing leave coverage as required within the Material Control section.
  • Following strict quarantine procedures
  • Tracking Materials and Assets
  • Creating Purchase Requisitions
  • FIFO 26:9 Roster - Barrow Island on the Chevron Gorgon LNG Gas Plant Project

Major Projects and Contracts Administrator

BHP BILLITON - Worsley Alumina
05.2011 - 01.2012
  • Company Overview: > Combined Residue Solids Project
  • Assisting Project Manager and staff with all Administration tasks
  • Preparing Documentation/RFQ for Tender
  • Purchase Materials & Hire equipment for Project
  • Archiving Project Documentation
  • Maintain project filing (electronic & hardcopy)
  • Assisting Project Controls Manager
  • Auditing Employee/Contractors time sheeting
  • Transmitting documents and updating registers
  • Organizing company events
  • Capital Projects Financial Year hand over
  • Raising Requisition Orders
  • Obtaining budget estimates from Vendors
  • Generating Single Source Justifications for Procurement
  • Batching IFC Documentation and electronically sending to contractors
  • > Combined Residue Solids Project

Maintenance and Renewal Co-ordinator/Procurement Officer

ALPHAWEST
09.2010 - 05.2011
  • Company Overview: Perth Office (Monthly Travel to Sydney)
  • Prepare quotes (new and renewal) for submission to clients.
  • Follow-up with clients and/or Account Manager on status of contracts
  • Approve Purchase Orders
  • Maintain Contract Management system including financial and internal asset spreadsheets
  • Maintain and update client files as appropriate relating to Maintenance Agreements
  • Liaise with vendors on Service offerings
  • Education of Sales staff to service offerings available from Alphawest
  • Assist Sales staff with client quotations in relation to Maintenance services
  • Assist Customer Support staff and engineers with contractual information relating to logged maintenance faults
  • Liaising with Internal and external customers
  • Ensuring customers receive accurate and up to date information
  • Perth Office (Monthly Travel to Sydney)

Administration Officer/Purchasing Officer/ Procurement Officer

ALPHAWEST
12.2009 - 09.2010
  • Company Overview: Bunbury Office
  • General Reception and Administration duties
  • Log technical support calls
  • Creating quotes
  • Invoicing
  • Ordering
  • Liaising with Vendors
  • Customer service
  • Developing Internal processes
  • Credit management, raising credits
  • Training of new starters
  • Coordinate service requests to suppliers
  • Update and maintain records and files as necessary
  • Coordinate warranty claims and service request
  • Bunbury Office

Education

BACHELOR'S IN APPLIED SCIENCE - CONSTRUCTION MANAGEMENT

Curtin University
01.2020

CONTRACT ADMINISTRATION ESSENTIALS (PROJECT) -

06.2019

CERTIFICATE II IN BUSINESS ADMINISTRATION -

Watershed Associates

Skills

  • Contract negotiation
  • Contract management
  • Claims administration
  • Relationships building
  • Stakeholder engagement
  • Team mentoring
  • Attention to detail
  • Risk assessment
  • Proposal preparation
  • Sourcing techniques
  • Strategic sourcing

References

Available on request

References

References available upon request.

Timeline

Contract Specialist

Roy Hill
11.2023 - Current

Sourcing Specialist

RIO TINTO - IRON ORE
05.2023 - Current

Senior Contracts Administrator

VALMEC GROUP - ACQUIRED BY ALTRAD SERVICES
01.2022 - 05.2023

Contracts Administrator

GEORGIOU GROUP
10.2021 - 01.2022

Contracts Engineer - Mt Whaleback Upgrades

MONADELPHOUS ENGINEERING ASSOCIATES PTY LTD
09.2020 - 10.2021

Contracts Administrator - Beyondie Sulphate of Potash Project (BSOPP) in Western Australia

KALIUM LAKES LIMITED
02.2020 - 09.2020

Contracts Administrator - RMS W2B Shark Creek and Southern Bridges & W2B Section 6 Main Civil Works Contract

BMD CONSTRUCTIONS PTY LTD - NSW
10.2017 - 02.2020

Contracts Administrator/Tender Proposals Coordinator

MCMAHON SERVICES AUSTRALIA (NT)
02.2017 - 10.2017

Technical Lead Clerk

JGC OCEANIC PTY LTD - ICHTHYS LNG PROJECT | INPEX
06.2016 - 02.2017

Materials and Logistics Clerk

CB&I CONSTRUCTORS
01.2012 - 08.2015

Major Projects and Contracts Administrator

BHP BILLITON - Worsley Alumina
05.2011 - 01.2012

Maintenance and Renewal Co-ordinator/Procurement Officer

ALPHAWEST
09.2010 - 05.2011

Administration Officer/Purchasing Officer/ Procurement Officer

ALPHAWEST
12.2009 - 09.2010

BACHELOR'S IN APPLIED SCIENCE - CONSTRUCTION MANAGEMENT

Curtin University

CONTRACT ADMINISTRATION ESSENTIALS (PROJECT) -

CERTIFICATE II IN BUSINESS ADMINISTRATION -

Watershed Associates

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