Krystal Cleaver
Midway Point,TAS
Summary
I am Krystal, a seasoned Legal Secretary with extensive training and experience. Originally from a small country town in Hamilton, Victoria, I have called Tasmania home for the past 17 years. In addition to my legal expertise, I manage a successful Book-keeping business from my home office while raising three children.
Overview
27
27
years of professional experience
Work History
Legal Administration Officer
Office of the Crown Solicitor
09.2016 - Current
- Draft and prepare legal documents, including contracts, agreements, and leases and licences.
- Manage legal practitioners’ diaries and inboxes, arranging appointments and liaising with government agencies.
- Drafting of Residential Tenancy Agreements, Sale & Adhesion Agreements, Crown Leases and Licences;
- Conduct title searches, obtain property reports, and create mortgages.
- Online lodgement of Priority Notices for Loan Agreements;
- Registering Trade Marks;
- Prepare property related documents such as exemption letters, vesting orders, s27A applications, production slip receipts and lodge with the Land Titles Office;
- Compile annexures and attachments to Legal Agreements;
- Create registerable Blank Instrument Forms and Transfers and lodging with the Land Titles Office;
- Attending the Land Titles Office for the production of Certificates of Title, obtaining receipts and submitting plans;
- Conducting Company Searches and PPSR searches;
- Acting Administration Supervisor as required;
- Oversee office operations, train new team members, and maintain client confidentiality.
- Support Conveyancing Clerks;
- On occasion manage the Crown Solicitor Inbox and allocate matters to practitioners and handle client follow-ups;
- Manage sensitive client information with discretion and confidentiality, maintaining trust between Government agencies and the office;
- Undertake dictations (transcription services);
- Update and maintain the legal practice database, Visual Files, create new matters and record time for legal practitioners;
- Responsible for the safe custody register in Content Manager. Maintain organized electronic databases, streamlining research efforts for the entire legal team;
- Maintain and upload documents using the Crown Law SharePoint platform;
- Work collaboratively as part of a team including providing support and guidance to other Legal Secretaries;
- Undertaking the searching of Solicitor General Opinion's;
- I am a member of the OCS Website Redevelopment Team, actively participating in weekly meetings and undergoing training as a web editor;
- Minute Taker; and
- Compile court documents and facilitating online lodgements with the Supreme and Magistrates Courts.
Book Keeper
Greg Hutcheon Contracting
02.2024 - Current
- Oversee the business financial data and compliance by maintaining accurate records on Xero accounting suite; Undertaking invoicing, payroll and financial entries and reconciliations; Manage employee long service leave with TasBuild and process Superannuation contributions; Attend to accounting tasks such as quarterly financial reporting, general ledger entries, and record payments and adjustments.
Book Keeper
Large Fibreglass Services
01.2013 - Current
- Invoicing clients and insurance agencies, providing quotes and receipting using MYOB Accounting; Data entry, maintaining records, databases and spreadsheets; and Accounting, and office reconciliations.
Corporate Services Assistant
O Group
01.2010 - 01.2013
- Actively working within the Corporate Services Team; Assist with administrative requirements around recruitment activity and conduct referee checks and conduct online Police Checks
- Assist and review with the development of workplace policies and procedures; Maintain an accurate record of any Workplace Health & Safety issues and checklists
- Record OH&S hazards into Safety Records Database
- Assist in the preparation of OH&S Manuals for managers, accounting, and office reconciliations; Provide a high level of administration and service support to the Corporate Services Unit, Quality assure, proof, and record documents, letter templates and forms on the organization's internal databases in line with document control procedures; and Cover reception for 'Choose Employment' and assist with jobseeker enquiries and assist with jobseeker resume preparation.
Legal Secretary
PL Corby & Co Solicitors
01.2007 - 01.2009
- Personal Assistant to Mr Colin Foon, Partner of the firm
- Working within a small office environment, and in this role I providing assistance in the Conveyancing, Litigation and Estate Planning areas; Handling telephone and front office enquiries, dictating of letters to clients and various other businesses
- Drafting various documentation such as Purchase and Sale Agreements, Conditions of Sale, Loan Agreements, Wills and Enduring Powers of Attorney; and Obtaining relevant on-line documents such as Title Searches, Priority Notices and Company Searches
- I would also book client appointments and settlements, and prepare and record outgoing mail, attend settlements, invoicing, receipting and general accounting.
Legal Secretary
Ranstad Recruitment Temping Agency
01.2007
- Tasmanian Aboriginal Centre - Legal Secretary; Bishops Solicitors - Receptionist; Forrest Enterprises Australia - Administrative Assistant
Customer Service Advisor
Centrelink
01.2006 - 01.2007
- Customer Service Advisor in the Job Capacity Assessment Area (medical certificate team); Observation of customer's medical certificates and accurate data entry of customer's medical conditions into the computer system
- Reading of Job Capacity Assessment Reports and accurately assess customers capacity for work
- Verbally liaising with customers, staff, doctors, job network members and Job Capacity Assessors
- Provide excellent customer service skills and be compassionate with customers; and Ability to correctly assess client's eligibility and refer to a Job Capacity Assessor if required.
Legal Secretary
Rees R & Sydney Jones Solicitors
01.2004 - 01.2006
- Personal Assistant
- Working within a large team environment in the litigation cell, focusing mainly on personal injuries, motor vehicle accidents and total and permanent disability claims.
Legal Secretary & Receptionist
SJQ Legal
01.2002 - 01.2004
- Personal Assistant
Courts Clerk & Legal Receptionist
Jerrard & Stuk Lawyers
01.1998 - 01.2002
- Courts Clerk and Receptionist
Education
Baimbridge College
Hamilton, VIC11.1997
Skills
- Leadership Skills
- Team Management
- Delegation
- Organised
- Accountability
- Time Management
- Prioritization
- Communication Skills
- Court Filing
- Document Formatting
- Efficient Multi-Tasker
- Appointment Setting
- Polite & Courteous
- File Organization
- Word Processing
- Advanced Computer Skills
Accomplishments
2024 - TTC - New Supervisor Course
2024 - TLS - Conveyancing Course – The Basics
2024 - St John Ambulance – First Aid CPR
2023 - First 5 Minutes - Fire Warden Training
2022 - TTC – Mental Health for Managers
2022 - St John Ambulance – First Aid CPR
2022 - IFS - Tropical Fish Dealing License
2020 - EL – Disability Confident Workplaces
2020 - NDA - Word Advanced Course
2019 - St John Ambulance - First Aid Certificate
2019 - Excel Course
2018 - NDA - Adobe Acrobat Pro Course
2017 - EL - Workplace Health & Safety
2012 - Certificate III in Business
2011 - Negotiation & Crisis Intervention Course
2009 - St John Ambulance – First Aid Certificate
2003 - Working in Deceased Estates Course
2000 - Phone Management & Courtesy Course
References
- Stephen Bendeich, Crown Solicitor, 03 6165 3644 / 0409 332 484, stephen.bendeich@justice.tas.gov.au
- Louise Press, Supervisor, 03 6165 3627, louise.press@justice.tas.gov.au
- Greg Hutcheon, Building Contractor, 0418 129 228, greghutcheon@bigpond.com
Timeline
Book Keeper
Greg Hutcheon Contracting
02.2024 - Current
Legal Administration Officer
Office of the Crown Solicitor
09.2016 - Current
Book Keeper
Large Fibreglass Services
01.2013 - Current
Corporate Services Assistant
O Group
01.2010 - 01.2013
Legal Secretary
PL Corby & Co Solicitors
01.2007 - 01.2009
Legal Secretary
Ranstad Recruitment Temping Agency
01.2007
Customer Service Advisor
Centrelink
01.2006 - 01.2007
Legal Secretary
Rees R & Sydney Jones Solicitors
01.2004 - 01.2006
Legal Secretary & Receptionist
SJQ Legal
01.2002 - 01.2004
Courts Clerk & Legal Receptionist
Jerrard & Stuk Lawyers
01.1998 - 01.2002
Baimbridge College
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