Kylie Blakely
Avoca Beach,NSW
Summary
Highly skilled Executive Assistant with excellent communication and problem solving talent. Accomplished in developing and maintaining strong relationships with key stakeholders. A team player and motivator with the ability to evaluate operational needs and implement solutions that improve both quality and productivity.
Overview
34
34
years of professional experience
Work History
EA to CEO/Operations Manager
GAP Drinks Pty Limited
03.2015 - Current
- Provide support to CEO
- Management and co-ordination of all office administration
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office
- Link between Brand Owners in UK/Ireland and France and APAC distributors
- Manage complex customer issues effectively, navigating multiple internal resources to identify and implement the best possible solutions
- Develop strong relationships with key distributors, ensuring their needs are met consistently and promptly
- Facilitated clear communication between distributors and brand owners, ensuring seamless resolution of customer concerns in a timely manner
- Managed administrative logistics of events planning, event booking, and event promotions
- Maintained confidentiality by handling sensitive information with discretion and professionalism
- Oversee monthly demand planning and logistics
- Control and maintain the APAC contracts and contact register
- Project management of specific tasks and projects as directed
- Reconciled XERO expense accounts
Brand Assistant – part time contract role
Mitac Australia (Navman/Magellan)
04.2013 - 12.2013
- Oversee management of all Navman/Magellan events
- Attend weekly Sales and Marketing meetings & report actions
- Expenses management
- Raising purchase orders
- Co-ordinate POS distribution for both field team and retail
- Assist in co-ordination of company bi-annual Sales and Marketing Conference
- Maintenance and distribution of retail database
- General Office Duties
- Reason for Leaving: End of contract and relocated to Karratha
Executive Assistant to Group Program Director & Group Marketing Director
dmg Radio Australia Pty Ltd
07.2005 - 02.2012
- Extensive diary management
- Expenses management
- All travel requirements for Group Program Director & Group Marketing Director (both business & personal)
- Providing a clear channel of communication between Group Program Director and corporate management, station & programming executives and staff
- Attending Program Director meetings & report action items
- Co-ordination of annual Program Director conference in consultation with Group Program Director
- Liaising with companies Radio Talent around the country and their managers
- Prepare and maintain Marketing Budgets
- Prepare ratings analysis for Group Program Director for the 8 radio surveys per year for each market
- Liaising with senior executives within the dmg Group, as well as staff at all levels across the company
- Diary management and travel arrangements for Assistant Group Program Director
- Assisting set up of new Vega/Classic Rock Stations – including launch events, marketing, etc
- Reason for Leaving: Position became redundant whilst on maternity leave
Executive Assistant to Managing Director, Australia/New Zealand, VP Sony Computer Entertainment Europe
Sony Computer Entertainment Australia Pty Ltd
07.2000 - 12.2004
- Extensive diary management
- Expenses management
- Attending fortnightly Director’s Meetings & report action items
- Internal senior management liaison
- All travel requirements for Managing Director (both business & personal) and Senior Executives
- Liaise with sister companies and senior business partners
- Management of Annual Staff Conference, Directors Retreats & Events
- Human Resources
- PR liaison with journalists and photographers
- International guest liaison and management
- Member of co-ordination committee for the Sony Foundation Annual True Colours Ball
- Member of Anti Piracy Committee
- Management of Planning Days with key business partners
- Co-ordination of quarterly Retailer Business review meetings
- Liaise with Interactive Entertainment Association of Australia (IEAA) executive committee
- Review & assess company superannuation fund & health fund in conjunction with Finance Director
- Greeting all Managing Director’s clients and senior business associates
- Reason for Leaving: Relocated overseas
Executive Assistant to Managing Director & Chief Operating Officer
Dataflow Computer Services
08.1999 - 06.2000
- Diary & Expenses Management
- All travel arrangements (domestic & international)
- Preparation of company board reports
- Liaise with senior management & company directors
- New Business proposals
- Maintaining supplier database
- Management of Vendor visits
- Advertising, interviewing & recruitment of support staff
- Monthly sales reports to Vendors
- Human Resources
- Management of conferences, company meetings and functions
- Secretary of social club
- Member of company superannuation fund committee
- Managing reception & office assistants
- Greeting all MD & COO’s clients, potential clients & senior business associates
- Reason for leaving: The company went into receivership
Personal Assistant to General Manager & Publisher – Education Division
Scholastic Australia Pty Ltd
10.1995 - 08.1999
- Diary & Expenses Management
- Preparation of company business plan
- All travel arrangements for Education division
- Management of annual sales conference
- National Budgets/Management Incentives with General Manager
- General Secretarial duties
- Maintaining author/illustrator contracts
- Culling of all unsolicited manuscripts
- Organise VIP Product launches
- Reason for leaving: Having worked for Scholastic Australia for approx 8 years (in various roles as per below) I wanted to pursue new challenges outside the Educational Publishing arena
Sales & Marketing Secretary
Scholastic Australia
12.1993 - 10.1995
Accounts Payable Clerk
Scholastic Australia
02.1991 - 12.1993
Education
Higher School Certificate -
Lisarow High School
Skills
- Excellent communication
- Strong decision-making
- Advanced MS office suite
- Office management
- Meticulous attention to detail
- Operational excellence
References
References upon request
Timeline
EA to CEO/Operations Manager
GAP Drinks Pty Limited
03.2015 - Current
Brand Assistant – part time contract role
Mitac Australia (Navman/Magellan)
04.2013 - 12.2013
Executive Assistant to Group Program Director & Group Marketing Director
dmg Radio Australia Pty Ltd
07.2005 - 02.2012
Executive Assistant to Managing Director, Australia/New Zealand, VP Sony Computer Entertainment Europe
Sony Computer Entertainment Australia Pty Ltd
07.2000 - 12.2004
Executive Assistant to Managing Director & Chief Operating Officer
Dataflow Computer Services
08.1999 - 06.2000
Personal Assistant to General Manager & Publisher – Education Division
Scholastic Australia Pty Ltd
10.1995 - 08.1999
Sales & Marketing Secretary
Scholastic Australia
12.1993 - 10.1995
Accounts Payable Clerk
Scholastic Australia
02.1991 - 12.1993
Higher School Certificate -
Lisarow High School
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