Summary
Overview
Work History
Skills
References
Work Preference
Software
Work Availability
Quote
Timeline
BusinessAnalyst

Kylie Janout

Marangaroo,WA

Summary

Experienced and dedicated Administrative professional with 8+ years of expertise in operating policies & procedures, data entry, and health & safety documents. Demonstrated ability to consistently provide strong administrative support through excellent written and verbal communication. Adaptable to new roles and tasks with a strong drive to succeed in any environment.

Overview

19
19
years of professional experience

Work History

Production Administration & Dispatch Officer

Normet Asia Pacific Pty Ltd - Rock Reinforcement Division
Wangara, WA
Sep.2022 - Mar.2024
  • Efficiently manage the process of creating and closing Rock Reinforcement Manufacturing Orders, accurately documenting costs for labour, materials, and overheads prior to closure.
  • Completed all tasks related to Rock Reinforcement Sales Quotations and Orders processing in D365.
  • Facilitated efficient distribution of Mill Test Certificates by accurately recording and forwarding them according to customer requirements.
  • Prepared, completed and forwarded logistics paperwork for intrastate, interstate, and international deliveries.
  • Provided administration support to the NSW Rock Reinforcement Manufacturing Division. Collaborated with and assisted the WA and NSW Production & Scheduling Supervisors regarding logistics schedule, servicing, maintenance, and calibration of manufacturing and testing equipment.
  • Consistently delivered exceptional professional service to current, potential, in-house, and external customers.
  • Contributed to the development and ongoing maintenance of the Quality Management System, ensuring all relevant documents incorporated the Normet logo.
  • Processed purchase orders and accurately recorded receipt of goods inwards while ensuring alignment between purchase orders and invoices.
  • Provided expert support to the National Operations Manager and Sales Manager for efficient management of advanced documents, ERP systems, and other relevant applications during the introduction and implementation of new systems following the acquisition of Garock Pty Ltd.

Reception Administrator

Rock on Ground
Malaga, WA
May.2022 - Aug.2022
  • Ensured efficient coordination of incoming and outgoing visitors.
  • Provided accounts administration support including accounts payable and payroll data entry as needed
  • Managed the coordination and delivery of items through courier/freight services, diligently documenting each shipment.
  • Oversee delivery operations to reception and promptly inform relevant staff members.
  • Provided site administration support involving data entry and travel bookings.
  • Managed IT administration tasks such as maintaining registers, creating profiles, and ordering devices.

Contract Fleet Support Officer

Main Roads Western Australa
East Perth, WA
Feb.2021 - Dec.2021
  • Ensured compliance with ATO's Fringe Benefits Tax Regulations for MRWA Passenger and Light Commercial Fleet Vehicles by monitoring and reviewing Monthly Vehicle FBT Log Sheets data.
  • Monitored, tracked, and amended MRWA vehicle and Fleetcare FleetManager systems with acquisitions, disposals, vehicle descriptions, associated details, Project and Task numbers; as well as driver/custodian name updates.
  • Amended Fleet Policy & Procedure Documents and Forms to new corporate branding templates, making updated versions available from the Supply & Transport - Fleet iRoads Page. Created additional Fleet Documents and Forms to optimize document workflow.
  • Contributed to effective management of vehicle insurance claims while coordinating service appointments, repairs, and special fitout requirements. Provided backup assistance for DAC Vehicle Pool operations in cases where the Vehicle Pool Attendant was unavailable.

Administration Manager

Boring Retic Repairs
Alexander Heights, WA
Sep.2020 - Feb.2021
  • Managed bookkeeping duties like generating quotes, sending invoices, overseeing accounts receivable, and tracking budgets.
  • Coordinated appointments and meetings between clients and management while effectively managing and updating client database.
  • Enhanced business programs, technologies, and policies through successful implementation of transition from manual to electronic account system.
  • Monitored and managed business social media page, ensuring regular updates with relevant posts and incorporating search engine optimization through the use of keywords. Coordinated the design and production of marketing material to effectively promote the brand.

Commercial Construction Office Administrator

Tim Davies Landscaping Pty Ltd
Osborne Park, WA
Oct.2019 - Mar.2020
  • Managed quote requests from Vendors and efficiently reconciled Purchase Orders and Invoices.
  • Facilitated communication between construction crew team leaders and vendors to ensure prompt receipt of required items, including soil and mulch.
  • Maintained up-to-date and accurate site folders for construction teams, overseeing document verification and correction processes. Ensured timely submission of DBYD requests.
  • Efficiently and accurately maintained project tracking sheet with detailed information and costs.
  • Managed the process of obtaining, completing and submitting project returnables to client representatives including HSEQ documentation.
  • Coordinated site inductions for employees and sub-contractors, ensuring compliance with regulations.
  • Created Operational and Maintenance Manuals to meet contractual obligations, while fostering collaboration between Construction and Maintenance Departments during Client Handover Meetings.
  • Completed 'Close Out Report' with budgeted and actual profit margins, lessons learned, and costs over budget

Gardener / Acting Team Leader

MCL Commercial Services
Landsdale, WA
Nov.2018 - Oct.2019
  • Managed and supervised workers engaged in various tasks including weeding, hedging, and pruning of trees and shrubs.
  • Enhanced the aesthetics of retirement village gardens by providing meticulous care to established plants including weeding, mulching, planting, hedging, and pruning. Skillfully trimmed and edged garden beds to ensure a neat and well-maintained appearance.
  • Performed minor repairs and adjustments to reticulation, while promptly reporting major faults to Irrigation Service Technicians.

Temporary Site Administrator

Alliance Mineral Assets Limited
Bald Hill, WA
Nov.2014 - Jan.2015
  • Prepared reports and presentations for Department of Mines License requirements.
  • Research, draft and review company policies and procedure in regard to licensing requirements.
  • Developed and tested new company procedures and forms for site accommodation management. Improved company document
    management storage / retrieval system on site.
  • Researched licensing requirements for specific mining plant and equipment.

Tenancy Accountability Officer

Ngaanyatjarra Council Regional Housing Project
Warburton, WA
Aug.2014 - Nov.2014
  • Conducted property inspections to assess the condition of facilities, safety devices, and property; effectively identified tenant liability for damages and communicated outcomes.
  • Administered tenancy management outcomes, including providing guidance and assistance to individuals in twelve remote communities on the Ngaanyatjarra Reserve Lands.
  • Effectively communicate with the Indigenous people of the Ngaanyatjarra Reserve Lands, ensuring clear and concise understanding. Successfully complete tenancy documentation for the Ngaanyatjarra people on behalf of the Department of Communities (Housing).

Contract Site Administrator

BIS Industries
Leonora, WA
Jan.2014 - Aug.2014
  • Maintained site fuel records and reconciled fuel usage and site level balances on a weekly and end-of-month basis.
  • Maintained precise records of machine and fleet hours, effectively managing preventative maintenance schedule.
  • Ensured accurate preparation and recording of toolbox, safety, and management meeting minutes. Maintained efficient data collection system for daily STOP cards,
    KPI's
    and Hazard IDs.
  • Entered personnel hours and timecard hours into payroll system accurately.

Sales Assistant

Harvey Norman Computers
Mount Isa, QLD
Mar.2013 - Aug.2013
  • Professional Purchasing Advice to Customers / Customer Order Follow Ups / Customer Credit Applications and Photo Lab Processing.
  • Stock Replenishment & Merchandising.
  • Start & End of The Day Cash Balancing.

Assistant Property Manager / Property Manager

John Matthews and Sons Real Estate
Kalgoorlie, WA
Jan.2012 - Mar.2013
  • Meet with prospective tenants to show properties, explain terms of occupancy, and provide information about local areas.
  • Inspect grounds, facilities, and equipment routinely to determine necessity of repairs or maintenance.
  • Plan, schedule, and coordinate general maintenance, and major repairs for residential properties.
  • Determine and certify the eligibility of prospective tenants, following government regulations.

Bar Manager / Office Manager

Star & Garter Hotel
Kalgoorlie, WA
Jan.2010 - May.2011
  • Customer service and complaints.
  • Accounts receivable, accounts payable and payroll.
  • Petty cash and daily takings and EFTPOS reconciliations. Management of A.T.M. and gaming machine.
  • Created and implemented monthly debtor reports for owner.
  • Created EOM account reports for long term accommodation customers.

Ward Clerk

Esperace District Hospital
Esperanxce, WA
May.2008 - Jan.2010
  • Update and maintain patient information including preparation of patient invoices.
  • Filing and tracing of patient medical records for Ward and Emergency Department staff.
  • Completion of Pre-Admission, Admission and Discharge paperwork.
  • Relief weekend reception and switchboard duties.

Personal Assistant / Site Administrator

Northpoint Toyota
Olympic Dam, SA
Aug.2006 - Jul.2007
  • Service advising, Petty cash reconciliation, accounts receivable, accounts payable and banking.
  • Pre-delivery checks and driver orientation of BHP vehicles.
  • Attend, record and distribute minutes for BHP's Vehicle Management Committee meetings.
  • Implementation of Fatal Risk Protocols in regard to vehicle safety including handling all queries from employees.
  • Management of BHP Vehicle database including finalisation of vehicle hours for EOM invoicing.

Occupational Hygiene Technician

BHP Olympic Dam
Olympic Dam, SA
Mar.2005 - Aug.2006
  • OGA (Outwards Goods Advice) Clearance, Confined Space Testing, Alpha & Gamma Monitoring.
  • Confined Space Trained and Trained Sentry.
  • Dust (Inspirable & Respirable), VOC, Welding Fumes, Sulphuric Acid, CS2 Monitoring, Diesel Particulate Monitoring.
  • Member of Fatal Risk Protocol #5 – Hazardous Materials Management Team.

Skills

  • Data Entry
  • Flexible and Adaptable
  • Dependable and Responsible
  • Organization and Time Management
  • Computer Skills
  • Quality Assurance
  • Problem-Solving
  • Microsoft Word

References

Andre Traber

"Product Support Specialist - Rock Reinforcement- Normet Asia Pacific Pty Ltd"

Contact : andre.traber@normet.com - 0418 934 245

Rosana Buckel

"Fleet Coordinator - Main Roads Western Australia"

Contact : rosana.buckel@mainroads.wa.gov.au - (08) 9323 4663

Work Preference

Work Type

Full TimePart TimeContract Work

Work Location

On-SiteRemote

Important To Me

Work-life balanceWork from home optionCareer advancementCompany CultureFlexible work hoursPersonal development programsPaid time off

Software

Office 365

D365

Xero

MYOB

ACONEX

Mondaycom

Oracle JD Edwards EnterpriseOne ERP Software

REST ( Real Estate Accounting Software)

SAP

Workday

Time Target / Human Force

Salesforce (Online based Customer Relationship Management System)

OSCAR (Online System for Comprehensive Activity Reporting)

IRIS (Integrated Reporting & Information System)

HMS (Indigenous Housing Management System – Housing Authority program)

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote

Success is not final; failure is not fatal: It is the courage to continue that counts.
Winston S. Churchill

Timeline

Production Administration & Dispatch Officer

Normet Asia Pacific Pty Ltd - Rock Reinforcement Division
Sep.2022 - Mar.2024

Reception Administrator

Rock on Ground
May.2022 - Aug.2022

Contract Fleet Support Officer

Main Roads Western Australa
Feb.2021 - Dec.2021

Administration Manager

Boring Retic Repairs
Sep.2020 - Feb.2021

Commercial Construction Office Administrator

Tim Davies Landscaping Pty Ltd
Oct.2019 - Mar.2020

Gardener / Acting Team Leader

MCL Commercial Services
Nov.2018 - Oct.2019

Temporary Site Administrator

Alliance Mineral Assets Limited
Nov.2014 - Jan.2015

Tenancy Accountability Officer

Ngaanyatjarra Council Regional Housing Project
Aug.2014 - Nov.2014

Contract Site Administrator

BIS Industries
Jan.2014 - Aug.2014

Sales Assistant

Harvey Norman Computers
Mar.2013 - Aug.2013

Assistant Property Manager / Property Manager

John Matthews and Sons Real Estate
Jan.2012 - Mar.2013

Bar Manager / Office Manager

Star & Garter Hotel
Jan.2010 - May.2011

Ward Clerk

Esperace District Hospital
May.2008 - Jan.2010

Personal Assistant / Site Administrator

Northpoint Toyota
Aug.2006 - Jul.2007

Occupational Hygiene Technician

BHP Olympic Dam
Mar.2005 - Aug.2006

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Kylie Janout