Kylie Millar
Sydney,NSW
Summary
High performing and confident Executive Assistant offering over 20 years’ experience in providing executive level assistance to the CEO, Vice President and Senior Management. Well developed organisational and time management skills with the ability work independently under pressure. Excellent interpersonal and negotiation skills utilising sound judgement with a commitment to confidentiality and ethics. Qualified Justice of the Peace in NSW.
Overview
34
34
years of professional experience
Work History
Executive Assistant to Chief Executive Officer, Vice President Corporate and Chief Risk Officer
Toyota Finance Australia Limited
11.2010 - 10.2023
- Overseeing the operations of the Executive office, being the first point of contact both by phone and in person. Providing executive support to the CEO and Vice President, including secretariat assistance to Senior Managers and direct reports.
- Managing the CEO and Vice President’s inbox and calendars. Communicating with Board members and external stakeholders on behalf of the CEO and Vice President during planning, organising and coordinating meetings.
- Arranging international and domestic travel for the Executive team. Booking travel and accommodation for international guests, coordinating host dinners and day trips. Monitoring travel and other expenses following procurement procedures and policy.
- Maintaining data management systems to ensure confidential information is stored safely in line with company standards and procedures.
- Achievements:
- Adeptly managed the day to day functioning of the Executive office by playing a key role to ensure the CEO was able to fulfil the role effectively. Developed a continued positive connection between the Executive office and the senior leadership team enabling the business to run smoothly.
- Independently responded to CEO phone and email enquiries on a daily basis by prioritising and replying to urgent requests. Being confident in administering judgement to manage enquires at all levels enabled the CEO to conserve time for higher level responsibilities and unanticipated matters.
- Efficiently arranged travel for the CEO, senior management and international guests often to time constraints with complex connections. Successfully provided itineraries outlining essential details including time zones differences.
- Providing support to wider leadership under the VP and CRO as required
Legal Assistant to Senior Partner and Practice Group Leader
Corrs Chambers Westgarth
10.2007 - 08.2010
- Legal assistance to the Senior team including 2 Associates and 4 Lawyers
- Full diary management and coordination of overseas travel
- Preparation of court documents and briefs
- Monthly billing and administrative tasks
Legal Assistant to Senior Partner
Minter Ellison Lawyers
07.1996 - 10.2007
- Legal assistance to a Senior Partner, Senior Associates and Lawyers
- Diary and travel management
- Coordination of meetings
- Dictaphone
- Preparation of a large volume of court documents
- Monthly billing
Junior Legal Assistant
J A Meagher & Decoek
05.1989 - 06.1996
- Legal assistance to a Litigation Partner and Conveyancing Paralegal
- Preparation of contracts, probate documents and correspondence
- Monthly billing and administrative duties
Skills
- Microsoft Office suite – advanced skills
- Procurement and finance – FlexiPurchase and Coupa
- Video conferencing – MS Teams and Zoom
- Travel arrangements – Corporate Travel Management, GBT Amex and Webjet
Employment overview
- Career break/travel November 2023 - Current
- Executive Assistant Toyota Finance Australia Limited November 2010 - October 2023 Redundancy
- Senior Legal Assistant Corrs Chambers Westgarth October 2007- August 2010
- Senior Legal Assistant Minter Ellison July 1996 - October 2007
- Junior Legal Assistant J A Meagher and DeCoek May 1989 - June 1996
Timeline
Executive Assistant to Chief Executive Officer, Vice President Corporate and Chief Risk Officer
Toyota Finance Australia Limited
11.2010 - 10.2023
Legal Assistant to Senior Partner and Practice Group Leader
Corrs Chambers Westgarth
10.2007 - 08.2010
Legal Assistant to Senior Partner
Minter Ellison Lawyers
07.1996 - 10.2007
Junior Legal Assistant
J A Meagher & Decoek
05.1989 - 06.1996
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