Baking
Kylie Janout
Summary
Experienced administrative professional with 8+ years of expertise in operating policies and procedures, data entry, and health and safety documents. Consistently provides strong administration support with excellent written and verbal communication skills. Adaptable to new roles and tasks, demonstrating a strong eagerness to learn and succeed in any environment.
Overview
19
19
years of professional experience
1
1
year of post-secondary education
Work History
Production Administration & Dispatch Officer
Normet Asia Pty Ltd - Rock Reinforcement Division - Garock
09.2022 - 03.2024
- Create and close Rock Reinforcement Manufacturing Orders, ensuring all relevant costings such as labour, materials and overheads are recorded against the job before closing
- Generate and process all Rock Reinforcement Sales Quotations and Orders in D365
- Preparation and filing of Mill Test Certificates as per Cable Bolt Batch Numbers, forwarding to customer's as required
- Preparation, completion, forwarding and filing of Logistics Paperwork for Intrastate, Interstate and International deliveries
- Provide Administration Support to the NSW Rock Reinforcement Manufacturing Division
- Liaise with and provide administration support to the WA and NSW Production & Scheduling Supervisors in regards to Logistics Schedule., servicing, maintenance and calibration of manufacturing and testing equipment
- Provide a high level of professional customer service and assistance to all current, prospective, internal and external customers
- Contribute to the development and ongoing maintenance of the Quality Management System
- Updating and amending all relevant documents to include the Normet logo and forwarding to the National HSEQ Manager for approval
- Create purchase orders as requested, receipt goods inwards, ensuring all purchase orders are matched to invoices, accurately entering data into the electronic filing system
- Provide advanced document and ERP system management and other related application assistance to the National Operations Manager and Sales Manager during the introduction and implementation of new systems introduced after the acquisition of Garock Pty Ltd.
Reception Administrator
Rock on Ground
05.2022 - 08.2022
- Ensure efficient coordination of incoming and outgoing visitors
- Accounts Administration support - accounts payable and payroll data entry as required
- Arrange dispatch of items with courier/freight companies and maintain a record of all consignments
- Supervise deliveries to reception and notify relevant staff members
- Site Administration support - assist with data entry and travel bookings
- IT administration including maintaining registers, creating profiles and ordering devices.
Contract Fleet Support Officer
Main Roads Western Australia
02.2021 - 12.2021
- Monitor & review Monthly Vehicle FBT Log Sheets data is compliant with the ATO's Fringe Benefits Tax Regulations for all MRWA Passenger and Light Commercial Fleet Vehicles across the State
- Enter all complying Vehicle FBT Log Sheet data into the MRWA Vehicle Database
- Monitor, track and amend the MRWA vehicle and the Fleetcare FleetManager systems with acquisitions and disposals, vehicle descriptions and associated details, Project and Task numbers; and drivers/custodian name updates
- Amend all relevant Fleet Policy & Procedure Documents and Forms to new corporate branding templates, ensuring the updated versions are available from the Supply & Transport - Fleet iRoads Page
- Create new Fleet Documents and Forms to assist with improved work flow of documents
- Assist with managing vehicle insurance claims, arranging vehicle servicing, repairs, accessories and special fitouts
- Assist with the DAC Vehicle Pool bookings and returns when the Vehicle Pool Attendant is unavailable.
Administration Manager
Boring Retic Repairs
09.2020 - 02.2021
- Perform bookkeeping tasks such as quotations, invoicing, monitoring accounts receivable, and budget tracking
- Coordinate appointments and meetings between client's and management
- Manage and update client database
- Improve business programs, technologies, and policies such as implementing transition from manual account system to an electronic account system
- Monitor and manage business social media page, create social media posts, update posts to include relevant keywords for search engine optimisation
- Design and coordinate the production of marketing material.
Commercial Construction Office Administrator
Tim Davies Landscaping Pty Ltd
10.2019 - 04.2020
- Quote requests from Vendors
- Purchase Order and Invoice Reconciliation
- Liaise with construction crew team leaders and vendors regarding deliveries of required items such as soil and mulch
- Prepare site folders for construction teams ensuring all required documents and drawings are current, up to date and correct
- DBYD requests submitted
- Ensure all information and costs are entered on to the project tracking sheet correctly
- Obtain, complete and submit project returnables to client representatives such as HSEQ documentation
- Arrange site inductions for employees and sub-contractors as required
- Maintain and update Staff Training Matrix as required
- Create Operational and Maintenance Manuals for each client as per contractual requirements
- Liaise with Construction and Maintenance Departments for Client Handovers Meetings
- Complete 'Close Out Report' including budgeted and actual profit margins, lessons learned, costs over budget.
Gardener / Acting Team Leader
MCL Commercial Services
11.2018 - 10.2019
- Direct activities of workers who perform duties such as weeding, hedging or pruning trees and shrubs
- Care for established gardens at various retirement villages by weeding, mulching, planting, hedging, pruning established tree and plants
- Trim and edge along garden beds
- Minor repairs and adjustments to reticulation whilst reporting major faults to Irrigation Service Technicians.
Temporary Site Administrator
Alliance Mineral Assets Limited
11.2014 - 01.2015
- Prepared reports and presentations for Department of Mines License requirements
- Research, draft and review company policies and procedure in regard to licensing requirements
- Developed and tested new company procedures and forms for site accommodation management
- Improved company document management storage / retrieval system on site
- Researched licensing requirements for specific mining plant and equipment.
Tenancy Accountability Officer
Ngaanyatjarra Council Regional Housing Project
08.2014 - 11.2014
- Conduct property inspections inspecting the condition of property, facilities and safety devices including identifying tenant liability of damages and informing tenant of outcomes
- Administer tenancy management outcomes including tenancy advice and support to the people of twelve remote communities of the Ngaanyatjarra Reserve Lands
- Effectively communicate with the Indigenous people of the Ngaanyatjarra Reserve Lands
- Complete tenancy documentation on behalf of the Department of Communities (Housing) with the Ngaanyatjarra people.
Contract Site Administrator
BIS Industries
01.2014 - 08.2014
- Maintain site fuel records, reconcile fuel usage and site level balances weekly and EOM
- Entry of machine and fleet hours to ensure preventative maintenance schedule is followed
- Generate and process work orders including vehicle defect work orders
- Preparation and recording toolbox, safety and management meeting minutes
- Data collection, entry and reporting of daily STOP cards, KPI's and Hazard Id's
- Entry of personnel hours and timecard hours into payroll system, ensuring payroll reports are correct, reviewed and authorised.
Sales Assistant
Harvey Norman Computers
03.2013 - 08.2013
- Professional Purchasing Advice to Customers / Customer Order Follow Ups / Customer Credit Applications and Photo Lab Processing
- Stock Replenishment & Merchandising
- Start & End of The Day Cash Balancing.
Assistant Property Manager / Property Manager
John Matthews and Sons Real Estate
01.2012 - 03.2013
- Meet with prospective tenants to show properties, explain terms of occupancy, and provide information about local areas
- Inspect grounds, facilities, and equipment routinely to determine necessity of repairs or maintenance
- Plan, schedule, and coordinate general maintenance, and major repairs for residential properties
- Determine and certify the eligibility of prospective tenants, following government regulations.
Bar Manager / Office Manager
Star & Garter Hotel
01.2010 - 05.2011
- Customer service and complaints
- Accounts receivable, accounts payable and payroll
- Petty cash and daily takings and EFTPOS reconciliations
- Management of A.T.M
- And gaming machine
- Created and implemented monthly debtor reports for owner
- Created EOM account reports for long term accommodation customers.
Ward Clerk
Esperance District Hospital
05.2008 - 01.2010
- Update and maintain patient information including preparation of patient invoices
- Filing and tracing of patient medical records for Ward and Emergency Department staff
- Completion of Pre-Admission, Admission and Discharge paperwork
- Relief weekend reception and switchboard duties.
Personal Assistant / Site Administrator
Northpoint Toyota
08.2006 - 07.2007
- Service advising, Petty cash reconciliation, accounts receivable, accounts payable and banking
- Pre-delivery checks and driver orientation of BHP vehicles
- Attend, record and distribute minutes for BHP's Vehicle Management Committee meetings
- Implementation of Fatal Risk Protocols in regard to vehicle safety including handling all queries from employees
- Management of BHP Vehicle database including finalisation of vehicle hours for EOM invoicing.
Occupational Hygiene Technician
BHP Olympic Dam
03.2005 - 08.2006
- OGA (Outwards Goods Advice) Clearance, Confined Space Testing, Alpha & Gamma Monitoring
- Confined Space Trained and Trained Sentry
- Dust (Inspirable & Respirable), VOC, Welding Fumes, Sulphuric Acid, CS2 Monitoring, Diesel Particulate Monitoring
- Member of Fatal Risk Protocol #5 - Hazardous Materials Management Team.
Skills
- Accurate Data Entry
- Document Management
- Inventory and Supply Management
- Mondaycom
- Office 365
- Payroll
- Time Target / Human Force
- Workday
- D365
- Attention to Detail
- Communication (Written and Verbal)
- Dedicated Employee
- Flexibility and Efficiency
- Prioritisation and problem-solving
- Multi-Tasking
- Phone Etiquette
- Professional Customer service
- Punctual & Reliable
- Teamwork and Delegation
- Time Management
- Decision Making
- Versatile & Adaptable
- Organisational Skills
- Logistics
- Database Management
- Staff education and training
- File Management
- Maintenance Requirements
- Accounts Payable and Accounts Receivable
References
- Rosana Buckel, Fleet Coordinator - Main Roads Western Australia, rosana.buckel@mainroads.wa.gov.au, (08) 9323 4663
- Jenna Prees, Proprietor - Harvey Norman Electrical , Renmark SA, 0447 020 366
Timeline
Production Administration & Dispatch Officer
Normet Asia Pty Ltd - Rock Reinforcement Division - Garock
09.2022 - 03.2024
Reception Administrator
Rock on Ground
05.2022 - 08.2022
Contract Fleet Support Officer
Main Roads Western Australia
02.2021 - 12.2021
Administration Manager
Boring Retic Repairs
09.2020 - 02.2021
Commercial Construction Office Administrator
Tim Davies Landscaping Pty Ltd
10.2019 - 04.2020
Gardener / Acting Team Leader
MCL Commercial Services
11.2018 - 10.2019
Certificate II - Logisitics
South Metropolitan Tafe
01.2017 - 08.2017
Temporary Site Administrator
Alliance Mineral Assets Limited
11.2014 - 01.2015
Tenancy Accountability Officer
Ngaanyatjarra Council Regional Housing Project
08.2014 - 11.2014
Contract Site Administrator
BIS Industries
01.2014 - 08.2014
Sales Assistant
Harvey Norman Computers
03.2013 - 08.2013
Assistant Property Manager / Property Manager
John Matthews and Sons Real Estate
01.2012 - 03.2013
Bar Manager / Office Manager
Star & Garter Hotel
01.2010 - 05.2011
Ward Clerk
Esperance District Hospital
05.2008 - 01.2010
Personal Assistant / Site Administrator
Northpoint Toyota
08.2006 - 07.2007
Occupational Hygiene Technician
BHP Olympic Dam
03.2005 - 08.2006
Interests
Reading
Music
DIY Projects
Education
Certificate II - Logisitics
South Metropolitan Tafe
Bentley 01.2017 - 08.2017
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