LANI ZARAGOZA

• Provide clerical support to the Superintendent and the wider Ministry and Mission Department
• Fielding and directing phone calls
• Receive and welcome visitors
• Reply to incoming mail and general email account
• Maintain committee websites (wordpress)
• Analysis of Congregational Data
• Maintain personnel records
• Manage Long Service Leave database - annual invoicing, processing leave payments, and reporting
• Monitor and manage the Committee’s budget
• Check all ledger entries to maintain the integrity of accounts
• Preview all loan applications and proposed Terms of Call and alert the Superintendent to any errors, omissions or exceptional circumstances
• Follow-up missed payments on loans provided by the Committee
• Maintain accurate long service leave records, alert those eligible for such leave and organise relevant payments from the long service leave fund
• Arrange subsidies and reimbursements
• Arrange travel bookings
• Meeting preparations and catering
• Organising teleconferences and video conferences.

• Customer service, food and beverage preparation, responsible service of alcohol, cash handling & cleaning duties
• Bar set up and pack down, preparation for live music and events, waiting for wedding receptions.

• Provide a wide range of administrative and secretarial duties to site offices, operation of the switchboard, meet and greet of clients, subcontractors & sign in of visitors, managing appointments and arranging meetings
• Administrative support to 2 site project managers and administrative support to site offices
• Ordering stationary supplies, and maintaining both electronic and paper files
• Maintaining records: Occupational Health & Safety, trade attendance, site diaries, emergency contacts
• Word Processing, minute taking, collating monthly project reports
• Programs used include: Build tools, Microsoft Word, Outlook and Excel.

• Provide a wide range of administrative and secretarial duties to the legal and the greater Corporate Services teams, including Human Resources, External Relations, Internal Communications and Finance Teams
• Managing appointments, arranging meetings and telephone conferencing
• Management of calendars and diaries for up to 3 senior executives
• Deputies and provide back up support for the EA to CEO & CFO (Including a period of 2 months where this position was vacant)
• Management of budgets for both the Legal team and the greater Corporate Services teams
• Arrangement of domestic and international travel
• Maintenance of client contact list
• Document production, Word, PowerPoint, Excel spreadsheets, organisational charts
• Selecting gifts for clients/staff rewards on projects where required
• Organising teleconferences and video conferences
• Organising internal support staff networking events
• Organising special events, corporate functions, staff functions, dinners, off sites
• Voluntary OH&S representative

Responsibilities: Legal

• Organisation of releases to the Australian and New Zealand Stock Exchanges’
• Co-ordinated, edited, formatted, and distributed corporate reports, often of a confidential nature requiring a high standard of accuracy and presentation
• Preparation of agendas and papers for meetings, including Board Meetings
• Co-ordinated arrangements for the Annual General Meeting, which developed liaison and communication skills
• Creation of presentations for use, both internally and externally
• Management of the legal filing system.

• Provide a wide range of administrative and secretarial duties to the office, operation of the switchboard, meet and greet of clients, managing appointments, arranging meetings, Word Processing, Banking, Filing.
• Administrative support to financial planner – including arranging client meetings, entering client data into Insurance programs to provide projections
• Provide administrative support to the Executive Office, including ordering stationary supplies, and maintaining both electronic and paper files
• Developed mailing lists and maintained records on the Corporate Mailing List