Larissa Hlinovsky
Sydney ,NSW
Summary
Executive Assistant skilled at offering high-level administrative support to executive senior staff. Whilst successfully managing high-volume workloads in rapidly changing environment. Expert in travel management, diary, and calendar management (schedule coordination). At the same time the ability to effectively communicate with both internal and external stakeholders. Expertly assists executive team using exceptional communication and organizational skills.
Overview
15
15
years of professional experience
Work History
Executive Assistant
Department of Communities, Housing and Digital Economy
04.2023 - 09.2023
- Providing a high standard of comprehensive executive and administrative support to the Executive Director
- Coordinating executive communications, including responding ministerial briefs and interfacing with ministers office
- Diary and travel management
- Maintaining an organised filing system of paper and electronic documents
- Effectively engage with a wide range of internal and external stakeholders
- Overseeing the organisation of meetings, conferences and events
- Liaising with representative team members of the Minister’s office
- Minute taking
- Travel arrangement
- Liaising with both internal external stakeholders
- Ministerial briefs
- Event and conference management
Executive Assistant
Queensland Health - Capital Project Delivery
09.2021 - 03.2023
- Monthly newsletter; ensuring the implementation and publication of the summary of current projects
- Review confidential reports and executive correspondence
- Provide a high level of diary and calendar management support to the Executive Director
- Involvement in meetings and taking of minutes as required
- Direct correspondence with both internal and external cliental
- Management of ministerial correspondence (ingoing, outgoing and urgent correspondence)
- Facilitation of necessary human resource documentation required for onsite facilitation of the project delivery department
- Overseeing the organisation of meetings, conferences and events
- Recruitment, contracts, including (insuring all onboarding and off-boarding processes have been diligently and confidentially processed under the departments guidelines)
- Management of travel expenses and booking approvals
- Financial budgets regarding recruitment
- Executive assistance (including a high level of support) to maintain positive relationships within the department
Executive Officer
Office of the Executive Director, Service Delivery, Department of Communities, Housing and Digital Economy
03.2021 - 09.2021
- Provide confidential administrative support in a fast- pasted sensitive environment to the Office of the Executive Director, Service Delivery
- Assisted in creation and editing during the preparation of ministerial briefs and cabinet submissions
- Allocating and preparing ministerial documentation through several government online tracking systems
- Creation of all documentation required for ministerial cabinet briefs, and meeting proposals
- Advising - ministerial documentation approvals and cabinet submissions provided to the minister
- Editing and writing of confidential ministerial public published documentation
- Assistance in the writing of published documentation and cabinet submissions
Marketing Communications officer
Harbour ISP, NSW
10.2020 - 01.2021
- Creating content and assisting in the essential requirements of the brands image and future
- Provide project support and assistance (including the implantation of analytical surveys)
- Assisting to write and develop internal and external communication material as required (digital & print)
- Assisting the communications manager whilst ensuring brand strategy has been taken into consideration
- Creating media releases and online written content
- Conceptualize compelling ideas as well as ensure alignment to the brands value proposition and requirement
- Providing highest level of support where necessary
Customer Service Officer
Electoral Commission of Queensland
10.2020 - 01.2021
- Assisting with the Federal State Election to ensure correct ballot proceedings were taken into account for federal state electors
- One on one assistance with cliental with disabilities to ensure ballot paper and vote efficiency
- Working within a team that included monitoring of state election with a witness present
- Ballet paper confidentially proceedings adhered to in order to protect cliental
- Ensuring a high level of integrity and confidentially was required when assisting voter’s applications
Event Co-Ordinator
Teal Wings of Hope
01.2019 - 12.2020
- Development, production and delivery of projects on time, production within budget, that meet and exceed expectations
- Establishing, communicating and maintaining timelines and priorities on every project
- Communicating, maintaining and developing client relationships
- Managing supplier relationships
- Managing operational and administrative functions to ensure specific projects are delivered efficiently
- Travelling to on site inspections and project managing events
Marketing Communications Officer
Harbour ISP, NSW
10.2019 - 03.2020
- Creating content and assisting in the essential requirements of the brands image and future plans
- Provide project support and assistance
- Assisting to write and develop internal and external communication material as required (digital & print)
- Working with and assisting the communications manager whilst ensuring brand strategy has been taken into consideration
- Creating media releases and online written content
- Conceptualize compelling ideas as well as ensure alignment to the brands value proposition and requirement
Online Content Publisher
Queensland Health - Communicable Diseases, Queensland
03.2019 - 09.2019
- Creating both educational sustainable written online content that is published to the public
- Fulfilling the accountabilities in accordance with Queensland Health’s core values including policy, and operational management of communicable diseases
- Providing writing content whilst also proof reading medical specialist content for online publication
- Consulting with both entomologists and nurses to ensure the highest level of research is implemented prior to online public knowledge
- Use of core operational systems and applications (such as SQUIZ content management system, InDesign, Acrobat, Illustrator, Photoshop)
- Proactive strategic ability that includes analyzing market context and uncovering opportunities for online educational systems
Executive Assistant
Department of Natural Resources and Mines
09.2018 - 12.2018
- Organise travel and accommodation
- Event management creation and reservation in accordance of conference meetings and events
- Distribution of correspondence and other documents, and when necessary follow up on outstanding items and preparation of documents for approval
- Undertake financial processing activities as required, including purchasing, reconciling corporate card transactions, processing of travel claims
- Consulting and building networks with internal and external stakeholders including government and non-government organisations
- Contributing to the development and implementation of policy, regulation, and assurance and capability frameworks
- Drafting and briefing material and correspondence
- Reviewing, researching and analysing information
Executive Coordinator & Marketing Assistant
Verandah Commercial Real Estate Properties
09.2017 - 04.2018
- Media and PR Releases
- Direct executive production assistance
- Meeting with clients to ascertain needs and take briefs
- Coordinating inspections and property viewings
- Preparation of pre-listing kits & market appraisals
- Sales administration including all new listing, exchange and settlement procedures
- Property marketing preparation of all marketing materials and print advertisements
- Client liaison with external vendors & purchasers
- Manage social media channels and assist social media advertisement
- Ability to put forward and guide progressive PR and Media optimize strategies
- Organisation & preparation of all office & agent marketing / prospecting letters including e-newsletter
Project Officer
National Day of Action against Bullying and Violence Unit
01.2017 - 02.2017
- Six week live phase of implementing the nation wide non-profit government funded “Anti Bulling Day
- Liaise with and support Product Managers & other functions to ensure insights are identified and detailed user requirements and user stories are then developed
- Translate insights and unmet needs into value propositions and business models to deliver unique solutions to our target markets
- Develop opportunity evaluations and business cases based on understanding of market and customer needs to support development of new innovations
- Establish systems and processes for key market data research; including: market trends, mapping, segmentation and validation, competitor, customer & deep dive insights
- Delivery marketing and communication activities for the campaign
Executive Assistant
Department of Housing and Public Works Queensland Government Accommodation Office
11.2015 - 09.2016
- Event creation, organisation and delivery
- Liaising with private and non- government officials
- Engaged with Executive Director, Accommodation Office, and other service areas to confirm any additional priorities for CBD Strategy team
- Consulting with both the ICT and ISD divisions regarding all team/director ICT technical issues
- Dealing with both confidential and non confidential contracts
- Conference event recreation
- Event creations and catering management
Executive Assistant
Leo Burnett Sydney
02.2015 - 09.2015
- Managed diary, arrange appointments, take and distribute minutes, manage filing requirements
- Co-ordinated event for the worlds largest Advertising Forum in Las Vegas
- Represent the company as the initial contact for visiting clients
- Update competitive incentive and product grids for major markets
- Support in Research regarding competitive products by market and outlining details on incentives and product changes
- Assist managing director in day to day responsibilities
- Expenditure and travel arrangement
- Direct communication and liaison with all major enterprises and channels
Human Resource Project Officer
Princess Alexandra Hospital
01.2014 - 12.2014
- Records management: of the hospital as part of the Human Resources team
- Provide advice and services to managers and staff on recruitment processes, employment and personnel conditions, policies, procedures, processes, awards and relevant legislation
- Provide a support services including the processing of documentation associated with services within the respective portfolios, good customer service whilst maintaining a high standard of confidentiality and privacy
- Implementation, development of programs and other administrative matters
- Maintain human resources records and other project information systems and related databases including data entry and standard management reporting
Executive assistant
Department of Housing and Public Works Queensland Government
01.2012 - 12.2013
- Executive assistant, to the Executive director of Portfolio, Department of Housing and Public Works Queensland Government Human resource facilitation
- Travel management
- Consulting with ministerial and the director general office
- Expenditure approvals
- Contract/ government expenses
- Meeting assistance – projects include (Mackay, Townsville and Ipswich)
- Travel management
- Expense settlements
- Consulting with both the ICT and ISD divisions regarding all team/director ICT technical issues
- Travel bookings/request forms/SAP
- Conference and Event bookings
- Event creations and catering management
- Assistance of relocation 3000 government employees
Executive Assistant
Skills Tech, Acacia Ridge and Mt Gravatt Training facilities
01.2009 - 12.2011
- Event coordinator- “New Heavy Vehicle Building Event”
- Insuring ministerial correspondence regarding weekly updated prior to the relocation was adequate for director generals and meeting the Prime Minister of Australia; Julia Gillard
- Marketing developments
- Engagement with high-end clients and visitors (Ministers, business delegates, and, the Prime Minister’s Office)
- HR Documents and Tracking
- Completion Agreements (award eligibility for VRG and FFS)
- Review and undertaking contracts
- Direct first-hand ministerial correspondence with the Prime Minister of Australia, Julia Gillard and all reverent ministers and business delegates of the Governments state office of Canberra
Education
Bachelor of Behavioral Science (Arts) -
Griffith University
Bachelor of Journalism -
Griffith University
Queensland01.2017
Senior Certificate -
San Sisto College, Brisbane
01.2005
Skills
- Event management
- Travel and diary management
- Executive correspondence
- Budget reports
- Office Management
- Report Writing
- Budgeting
- Travel Management
- Office Management
- Report Writing
- Travel coordination
- Office administration
- Conference planning
- Budgeting
- Travel Management
- Office Management
- Report Writing
- Budgeting
- Travel Management
- Office Management
- Report Writing
References
References happily provided upon request.
Timeline
Executive Assistant
Department of Communities, Housing and Digital Economy
04.2023 - 09.2023
Executive Assistant
Queensland Health - Capital Project Delivery
09.2021 - 03.2023
Executive Officer
Office of the Executive Director, Service Delivery, Department of Communities, Housing and Digital Economy
03.2021 - 09.2021
Marketing Communications officer
Harbour ISP, NSW
10.2020 - 01.2021
Customer Service Officer
Electoral Commission of Queensland
10.2020 - 01.2021
Marketing Communications Officer
Harbour ISP, NSW
10.2019 - 03.2020
Online Content Publisher
Queensland Health - Communicable Diseases, Queensland
03.2019 - 09.2019
Event Co-Ordinator
Teal Wings of Hope
01.2019 - 12.2020
Executive Assistant
Department of Natural Resources and Mines
09.2018 - 12.2018
Executive Coordinator & Marketing Assistant
Verandah Commercial Real Estate Properties
09.2017 - 04.2018
Project Officer
National Day of Action against Bullying and Violence Unit
01.2017 - 02.2017
Executive Assistant
Department of Housing and Public Works Queensland Government Accommodation Office
11.2015 - 09.2016
Executive Assistant
Leo Burnett Sydney
02.2015 - 09.2015
Human Resource Project Officer
Princess Alexandra Hospital
01.2014 - 12.2014
Executive assistant
Department of Housing and Public Works Queensland Government
01.2012 - 12.2013
Executive Assistant
Skills Tech, Acacia Ridge and Mt Gravatt Training facilities
01.2009 - 12.2011
Bachelor of Behavioral Science (Arts) -
Griffith University
Bachelor of Journalism -
Griffith University
Senior Certificate -
San Sisto College, Brisbane
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