Laura Sparks

• Coordinate flights and accommodation for FIFO personnel and contractors.
• Maintain and update personnel rosters for 50+ staff
• Facilitate site entry requests and mobilisations for project personnel.
• Maintain communication with contractors, suppliers, and vendors.
• Entering timesheets and reporting for weekly payroll.
• Supported the HR team with onboarding and site inductions for new starters.
• Manage purchase orders and receipting of invoices.
• Supported project managers with resource allocation and task assignment.
• Experience in mobilising to various sites including Rio Tinto, MRL and HanRoy
• Daily use of software, including Microsoft Outlook, Excel, Pegasus, SharePoint, Workbench, and Upvise.

• Assist with Level 1 IT support matters.
• Processed fortnightly payroll for over 40 employees.
• General bookkeeping in MYOB, accounts entering, and preparing payments.
• Dealt with HR matters, including contract variations, and offboarding.
• Assist with group-wide communications, scheduling events, and meetings, etc.
• Completed update of internal procedures.
• General administration, including ordering of stationery, marketing materials, uniforms, etc.

• General office administration tasks, including the preparation of letters and assisting with reception duties.
• Setting up new entity structures and registrations.
• Lodgment and maintenance of all ASIC forms and company registers, including business names, and other registrations managed through ASIC
• Responsible for the company's petty cash and monthly reconciliation.
• Collation of client documents and organisation of e-signing.
• Lodgment of documents with the ATO.
• Manage the Trust Bank account for the company, including monthly reconciliations.
• Daily use of software, including Xero, BGL360, Adobe, and NowInfinity.

Minutes Secretary for the Energy & Water Ombudsman WA

• Assisting the Company Secretary.
• Prepare agendas and board papers for board meetings.
• Attend board meetings, take minutes, and prepare professional minutes for company records.
• Liaising with the Chairperson and other Board members.

• Delivering packages to both residential and business addresses

• Main contact for key clients of the business
• Handling queries and dealing with complaints via phone and email
• Creating performance reports and sending to clients
• Maintaining systems and client data records
• Reconciling high value bank accounts
• Attending shareholder meetings to register attendees
• Drafting word documents and various types of forms
• Preparing documents and data for the mail house
• Completing work to meet tight deadlines

• Working on the reception desk, greeting customers and dealing with enquiries
• Completion of paperwork, including organising letters and invoices, scanning and filing documents
• Use of office equipment including computers, phone systems, printers and scanners.
• Cash handling and organising banking