Lauren McGowan Raad
Rhodes,NSW
Summary
With 17 years experience in the Property industry, Lauren has had exposure to Asset Management, Developments and Construction in Commercial, Industrial and Mixed Use.
A highly motivated Contract and Project Administrator, who is detail orientated, with strong organisational skills, a positive attitude and a team player.
Overview
17
17
years of professional experience
Work History
Contract & Project Administrator
Mirvac
12.2022 - Current
- Manage, monitor and report on project budgets
- Raise purchase orders and amendments for costs
- Manage incoming invoices through to approval and payment
- Administer contract progress claim, subcontractor payments and any other claims/invoices
- Assist in preparation of project reporting documents and costs including monthly budget
- Assist with management and procurement of consultants and contractors
- Review and respond to RFI's
- Manage accounts queries from contractors, consultants and authorities
- Prepare documents required for procurement of consultants and contractors ie Consultancy Agreements etc
- Assist with preparation of tenders, calling of tenders, tender evaluation and negotiations
- Prepare PCG reports and minutes
- Review and process NODs & EOTs including and tracking in register
- Manage the execution process of all AFL's and other lease documentation, including bank guarantees and insurances.
- Work in collaboration with Project Managers and D&C Contractor
- Manage the CC and OC process, including uploading of documentation via the planning portal.
- Regularly meet with the Asset Management team to ensure a smooth transition and handover of each separable portion upon Practical Completion.
Property Manager
Mirvac
03.2014 - 12.2022
- Assisting in preparation and delivery of internal reporting requirements including budgets, strategic asset plans and monthly reporting
- Review capital expenditure programs, prepare documentation, obtain approvals in line with limits of authority and assist in delivery of works in line with budget
- Ensuring asset is managed and maintained to a high quality of presentation and operation
- Ensuring accuracy of all internal systems including preparation of tenancy schedules, invoice processing and stack plans
- Review and manage lease related documentation such as leases, arrears, insurance certificates and bank guarantees
- Assisting the portfolio team on coordinating of leasing, marketing, branding and customer engagement
- Undertaking financial analysis of proposed leases and determining the terms and conditions to be offered to prospective tenants
- Including writing recommendations to Co-Owners for approval
- Facilitate and assist with the integration process of new tenants to the asset
- Assist the property team with the collation of information during a due diligence asset disposal process
- Assist in preparing monthly/quarterly reports and forecasting on property performance against budget
- Raise Purchase Orders and process invoices
- Prepare lease proposals, instruct solicitors and review & finalize lease documentation
- Complete rent up process and issue monthly invoices
- Assist with overall management of Precinct along with precinct film and access licences
- Secretary for Precinct Management Committee – prepare and issue notices to Lot Owners, assist in preparation of presentation
- Attend PCG meetings, prepare and coordinate minutes with key stakeholders
- Assist in onboarding of new staff in the business.
Assistant Property Manager
Mirvac
04.2011 - 02.2014
- Assist Property Managers in preparing and managing budgets
- Raise purchase orders and review invoices from suppliers before issuing to Property Manager
- Setup monthly meetings with tenants and prepare minutes
- Review and issue monthly rental invoices
- Assist with lease administration – setting up leases, management of bank guarantees, public liability insurances and lease documentation
- Manage arrears process.
Team Assistant/Personal Assistant
Mirvac
01.2009 - 03.2011
- Preparation, collation & distribution of confidential company information
- General secretarial support to the General Manager & National Manager Office & Industrial
- Answering phone enquiries, database management
- High level of customer service
- General administration duties for the team such as typing, filing, call screening, photocopying, archiving, expense claims, minutes
- Manage travel arrangements
- Liaising with, and assisting, the Managers to ensure timelines of projects are achieved in accordance with business plans
- Ad hoc orders for business cards, mobile phones, IT equipment
- Management and updating of leasing website.
Customer Service Administrator
Tenant Liaison Centre| Mirvac
06.2007 - 01.2009
- High level of customer service
- Management of all tenant requests
- Assist contractors with online induction process
- Perform administrative and office activities for multiple managers
- Prepare and distribute minutes
- Setup and management of new tenants in Mex.
Education
Certificate IV - Business Administration
Tafe
Sydney, NSWProperty Asset Management
Property Council of Australia
Sydney, NSWSkills
- Good communication and interpersonal skills
- Strong time management skills
- Attention to detail
- Pro active
- Team player
- Empathetic approach to meeting customer’s needs
- Deliver to tight timeframes
- Excel, Word, Powerpoint
- MRI
- Cougar
- Salesforce
- Mex
- Basware
- Concur
- Aconex
- RIB iTWOcx
- Yardi
Timeline
Contract & Project Administrator
Mirvac
12.2022 - Current
Property Manager
Mirvac
03.2014 - 12.2022
Assistant Property Manager
Mirvac
04.2011 - 02.2014
Team Assistant/Personal Assistant
Mirvac
01.2009 - 03.2011
Customer Service Administrator
Tenant Liaison Centre| Mirvac
06.2007 - 01.2009
Certificate IV - Business Administration
Tafe
Property Asset Management
Property Council of Australia