Lavanya Surabi
Payroll Specialist
Tarneit,VIC
Summary
A results-driven and detail-oriented Payroll Specialist with over 10 years of experience in payroll processing, tax compliance, and employee benefits administration. Strong knowledge of Australian payroll systems, Fair Work regulations, and tax legislation. Proven ability to deliver accurate and timely payroll services, maintain confidential information, and work within tight deadlines. Excellent communication skills and a solid understanding of enterprise agreements and awards.
Overview
14
14
years of professional experience
5
5
years of post-secondary education
Work History
Payroll Specialist
BECA
05.2024 - 12.2024
- Payroll Processing: Managing fortnightly and monthly payroll for around 650 employees
- This includes accurate data entry of various allowances like mileage, site allowances etc., processing payroll changes, and maintaining employee pay records
- Compliance and Reporting: Preparing and submitting monthly and annual payroll tax, PAYG, Workcover, and superannuation payments
- Employee Inquiries and Records Maintenance: Responding to employee payroll and benefits queries, managing employee exits, and ensuring employee records are accurate and up to date
- Coordination with HR and Other Stakeholders: Working with HR to manage terminations, redundancies, and other employee lifecycle events
- New Starter set ups into Payroll System and updating any employment changes such as Roster, reporting line, salary, change in hours etc as per contracts from P&C
- Processing all requests received by employees such as workplace giving, salary sacrifice, change in personal details etc
- Accurate interpretation and application of awards and EBAs ensure that employees are compensated fairly and in accordance with payroll legislation
- Manage Payroll Inbox and respond to employee queries related to pay, leave, allowances and tax
- Manage deductions and contributions such as novated lease etc related to benefits
- Processing Terminations and Redundancies Calcs as and when required
- Coordinating with mobility team to process offshore employee’s payments
- Prepare reports for management and regulatory bodies as required
- Reconcile payroll accounts and ensure accuracy in payroll entries and reports
- Identify and correct errors or discrepancies in payroll processing
- Data Integrity and Audits: Conducting regular data audits and ensuring payroll information is compliant with relevant statutory requirements
- Data Mapping: Map out how data will transfer from the old system to the new one, including employee records, payroll history, and benefits information as per STP requirement for taxation
- Assisting Team Lead and Project team by providing payroll data required for implementation
- Testing and Validation on various payroll elements required for implementation and smooth transitioning into new payroll system
- Run Test Payrolls: Perform test runs to validate the system’s accuracy and functionality by liaising with Payroll Vendor
- Update and review SOPs for Payroll Processes
- Maintain accurate and confidential payroll records
Standalone Payroll Officer
Orica
11.2023 - 05.2024
- Conducting end-to-end fortnightly payroll processing for 200 employees using QuickBooks
- Ensuring accurate payroll processing for employees while adhering to company policies, employment agreements, and legislative requirements such as taxation, superannuation, and awards
- Managing time and attendance by coordinating with employees and managers to ensure accuracy in processing pays
- Maintaining payroll integrity through management of employee records, salary adjustments, and deductions in accordance with changes in employment status
- Performing back-pay calculations as requested by HR and processing them in compliance with payroll legislation
- Generating end-of-month reports for the Finance team and processing Super and payroll tax
- Addressing employee payroll queries, resolving issues, and providing guidance on payroll-related matters
- Collaborating with HR, finance, and other departments to ensure seamless payroll operations and resolve cross-functional issues
- Documenting payroll processes to streamline operations
- Upholding confidentiality and handling sensitive payroll information with discretion and integrity
Payroll & Systems Specialist
Defence Bank
08.2022 - 09.2023
- Company Overview: Melbourne, Australia
- Managing the payroll function (including the end-to-end processing of each pay, maintaining payroll data and processes, and providing specialist payroll advice to people leaders and employees using ELMO payroll process
- Responsible to process pays on a fortnightly basis, PAYG, including Bonuses, commissions, Overtime, Salary change, role change, Back-pay cals, higher duties, different allowances, Paid Parental leave, IFA etc in compliance with EBA and award
- Responsible to process Directors Pays monthly and updating changes as and when advised
- Processing Salary sacrifice arrangements, extra tax, car-lease pre and post tax, etc as per employee’s request
- Processing Termination, LSL, redundancy payments as and when required
- Administering the employee lifecycle (e.g
- Starters, movers, leavers), ensuring data is accurate, processes followed, milestones met, and standards maintained
- Responsible to keep employee’s profile updated in HRIS including title change, Roster changes and reporting line
- EOM processing- reporting, preparing monthly Payroll Tax figures, lodging, and sending for payments to Finance team to meet deadlines for all States
- Calculate and process superannuation payments monthly and ensure compliance with superannuation legislation
- Have been responsible for maintaining Workcover policies for all states across Australia by preparing wages declaration reports as per the requirement by Insurance provider and ensuring the capacity of certificate are up to date by processing invoices to Finance as and when due
- Overseeing End of Year processing and Single Touch Payroll submissions
- Coordinating with employees and leaders for any payroll related queries
- Maintaining Org-chart on MS Visio for all departments by updating different changes such as new starters, leavers, role, reporting, department etc
- On a fortnightly basis and uploading on intranet for reference to executive team
- Single handedly implemented STP phase 2 in compliance with ATO guidelines
- Liaise with people software provider (ELMO) for any issues, changes, and upgrades on a regular basis
- Assisting Finance team with all payrolls related reports and General Ledger queries
- EOFY – Reconciliation of data by liaising with Finance to ensure correct income has been reported on employees Payment summary by processing STP upload for the adjustments
- Analyzing data and preparing high quality reports for auditors including insights to improve service delivery
- Melbourne, Australia
Payroll Officer
Intowork Australia
04.2015 - 08.2022
- Company Overview: Melbourne, Australia
- End to end processing of weekly and/or fortnightly pay runs, including terminations, Work cover and back-pays
- Responsible for processing pays through both Manual and Automated payroll tools
- Updating and maintaining the payroll system for new starters, terminations, and all other employee information
- Verifying and validating the pay rate tables for various Awards and EBAs
- Liaising with field coordinators to rectify any pay rate discrepancies or any other employee related information in signed Contracts
- Providing professional and supportive advice to managers and staff on payroll related matters to resolve payroll issues
- Responding to various pay related queries through emails, calls and ticketing system and responsible for audits for any payroll discrepancies
- Following up for missing timesheets by coordinating with field staff or reporting supervisors to ensure payments are made
- Processing any adjustments, terminations and cash pays on a weekly basis
- Processing weekly invoices and sending the invoices to respective clients
- Liaising with clients for any adjustments in pays or invoices and generating credit notes accordingly
- Preparing various kinds of payroll reports as and when required by field officers or Clients
- Generating Weekly/ Month End reports, PAYG, Superannuation and other statutory payments as required
- Processing pays through different Web based portals for some clients
- Liaising closely and proactively with payroll database providers and IT on all relevant issues
- Responsible for filing departmental payroll records on shared drives and ensuring they are complete and accurate
- Assisting and supporting payroll manager in maintaining accurate, comprehensive, and current policy and procedures manual for the payroll function
- Preparing Separation certificate as and when required
- Ensure compliance with regulatory authorities and company audit requirements
- Melbourne, Australia
HR Coordinator
C3i Support Services Pvt Ltd
12.2010 - 01.2014
- Company Overview: Hyderabad, India
- First point of contact for all HR related matters
- Responsible in capturing information of new hires, resignations, salary change, transfers and promotions
- HRIS Database maintenance which included reporting and updating personnel data to ensure consistency with the company process
- Generating reports on head count, recruitment, attrition, appraisals, churn report, Overtime hours etc
- Also responsible for preparing reports as per the requirement of Department heads as and when required using Pivot and Vlookup
- Coordinating and updating employee records with the latest information of New hires, Resignations, Overtime hours, employees Attendance, rewards etc and advising the payroll team for further processing with 100% accuracy
- Updating the payroll input sheet for all appraisals along with salary break-up structure for payroll processing monthly with accuracy
- Overtime hours Calculations as per company process for all employees for payroll processing
- Provided required reports to Finance team every financial year and as and when required
- Assisting employees on tax exemption and medical insurance related matters
- Liaising with global teams (India, US, China & Bulgaria) for updating organizational team structures on weekly basis
- Organizing employee engagement activities to generate enthusiasm at the workplace and to establish a positive employer-employee relationship
- Liaising with account heads for employee performance and salary appraisals as per the company guidelines
- Preparing different templates in word for salary change, promotion, transfer, visa letter, employment proof etc
- As per company standards
- Responsible in filing the documents into employee files to capture all updated information
- Organizing feedback sessions such as one-one, open house, employee connects, administering questionnaire and documenting it and presenting it to the higher management
- Handling complete employee exit process including exit interviews and feedback documentation and full and final payment settlement
- Liaising with external clients for training programs and coordinating with management for organizing training for the employees
- Hyderabad, India
Education
MBA - HR
Osmania University
01.2006 - 01.2008
Bachelor of Science - undefined
Mumbai University
01.2002 - 01.2005
Learning and Development Manager - undefined
Middle Earth Consultants
Skills
Payroll Processing
Taxation & Compliance
Award & Enterprise Agreement Interpretation
Australian Payroll Legislation
Employee Benefits Management
Data Entry & Report Generation
Confidentiality & Record Keeping
Strong Analytical & Problem-Solving Skills
ADP HRIS Tool, SAP Crystal
Attendance Management Tool
Microsoft Office Suite
Accomplishments
- Won Employee of the year award from CEO for excelling at work at C3i Support Services Pvt Ltd, India (US based MNC).
- Consistently received positive performance reviews.
- New Payroll system implementation project.
Timeline
Payroll Specialist
BECA
05.2024 - 12.2024
Standalone Payroll Officer
Orica
11.2023 - 05.2024
Payroll & Systems Specialist
Defence Bank
08.2022 - 09.2023
Payroll Officer
Intowork Australia
04.2015 - 08.2022
HR Coordinator
C3i Support Services Pvt Ltd
12.2010 - 01.2014
MBA - HR
Osmania University
01.2006 - 01.2008
Bachelor of Science - undefined
Mumbai University
01.2002 - 01.2005
Learning and Development Manager - undefined
Middle Earth Consultants
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