LAVINIA KILA
TABUBIL
Summary
Professional with strong background in data management and clerical tasks, prepared to contribute to data accuracy and organizational efficiency. Skilled in data entry, database management, and spreadsheet software. Known for reliability, adaptability, and collaborative mindset, ensuring smooth team operations and consistent results. Adept at handling high-volume workloads with precision and maintaining confidentiality.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
Wokman Teloks Limited WTL
01.2025 - Current
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Maintained inventory of office supplies and placed orders.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Established administrative work procedures to track staff's daily tasks.
Data Entry Officer and Admin Support
MINING AND ENERGY LIMITED-LABOUR HIRE TO TRAINING CAPABILITY AND DEVELOPMENT DEPARTMENT
01.2023 - 12.2024
- Customer service to clients, SAP access to raising purchase requisition and, INX INFLIGHT for raising travel, Learning Management system, warehouse requisition/orders. Data entry and Record Keeping, Apprentice Data recording and recruitment activities and Onboarding process for Apprentices.
- Enhanced customer satisfaction by promptly addressing concerns and providing accurate information.
- Maintained detailed records of customer interactions, ensuring proper follow-up and resolution of issues.
- Assisted customers in navigating company website and placing online orders, improving overall user experience.
- Provided coaching and mentoring to new hires, contributing to their successful integration into the team.
- Trained new Customer Service Representatives on company policies, procedures, and best practices.
Data Entry Officer
OTML Processing OHS & Training
01.2019 - 01.2022
- Permitting and Training Scheduling
- Do Yearly plan Training schedule for Statutory Training
- Do End Of Month MRA Training Report
- Do Weekly training schedule for OTML Employees requesting for Training and updating and printing of Permit card.
- Do compliance check for shutdown labor hires and OTML Employees Training records.
- Register OTML Safe work procedures and provide document numbers.
- Skilled at working independently and collaboratively in a team environment.
- Managed time efficiently in order to complete all tasks within deadlines.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Proved successful working within tight deadlines and a fast-paced environment.
- Learned and adapted quickly to new technology and software applications.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Data Entry Officer
Fubilan Catering Services
01.2017 - 01.2018
- Register crib order numbers receive for the week for OTML Line Departments and Contractors and ensure correct crib are pack according to the data provided.
- (Casual)
- Developed and maintained courteous and effective working relationships.
- Worked well in a team setting, providing support and guidance.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Proven ability to learn quickly and adapt to new situations.
Education
Bachelor in Commerce - Business Management
University of Technology
01.2018
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Tabubil Secondary School
01.2014
Skills
- Team Player
- Effective Communication Skills
- Can work under Pressure
- Computer Skills
- I am exposed to different systems use in Oktedi Mining Limited
- SAP ARIBA
- SAP
- INX INFLIGHT
- LEARNING MANAGEMENT SYSTEM
- ALESCO
HOBBIES
READING BOOKS, TAKE PART IN ORGANISE ACTIVITIES, TRAVEL
Timeline
Administrative Assistant
Wokman Teloks Limited WTL
01.2025 - Current
Data Entry Officer and Admin Support
MINING AND ENERGY LIMITED-LABOUR HIRE TO TRAINING CAPABILITY AND DEVELOPMENT DEPARTMENT
01.2023 - 12.2024
Data Entry Officer
OTML Processing OHS & Training
01.2019 - 01.2022
Data Entry Officer
Fubilan Catering Services
01.2017 - 01.2018
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Tabubil Secondary School
Bachelor in Commerce - Business Management
University of Technology