Advisor Participation ECE June
Summary
- Person Specification and Competencies Qualifications and technical skills Essential
- In-depth understanding of project management including project design and planning, clear target setting and monitoring, prioritisation, communication and relationship management strategies
- Understanding of the Treaty of Waitangi, and its implications for the work of the Ministry of Education especially in matters relating to Māori development and the partnership values that flow from the Treaty Desirable
- A tertiary qualification with a significant component in education, law, public policy, social sciences, development studies or other relevant disciplines
- Understanding of the early childhood sector in New Zealand, and relevant education legislation
- Understanding of the impact of legislation and regulations on the Ministry’s operations including compliance matters, and the ability to provide quality advice, and guidance on the implications of legislation and regulations Experience and knowledge required for effective performance in the position Essential
- Experience in project planning and implementation and in managing small project teams
- Demonstrated track record in working on initiatives with target communities
- Knowledge of, and experience in working with both qualitative and quantitative data and analysis
- Experience in contract management
- Working knowledge of tikanga Māori and self-starting confidence to build relationships with iwi, whanau and hapu
- Demonstrated ability to manage relationships to achieve desired outcomes
- Demonstrated ability to understand linkages with initiatives within and outside their area of work
- Strong written communication skills including the ability to write succinctly and concisely and with an understanding of tone and register, across a range of formats
- Applied skills in Microsoft Word, Excel and Outlook
- Knowledge of models of community development
- Experience in engagement with Pasifika groups and communities Senior Advisor Participation ECE June 2014 7 Competencies A competency model is a set of defined behaviour descriptions. It is a combination of generic descriptors and organisation or role specific behaviours. The Ministry of Education has chosen a set of core behaviours at different levels which apply to all staff. These behaviours are important as they form part of the performance development and appraisal review. The level to be demonstrated is listed in the Competency column, in the table below.
Overview
12
12
years of professional experience
Work History
Senior Advisor Participation
01.2002 - 06.2014
- We are responsible and accountable for:
- Managing ECE and school system risk through regulation and policy
- Providing guidance, improvement and development to ensure schools can govern and manage effectively
- Supporting students not in school to be in school, engaging and learning
- Providing advice and information to parents, families, whānau and rangatahi to support them in learning and access to education
- Sector Enablement and Support is responsible for implementing the Ministry's programmes and policies
- The Ministry of Education is the government’s lead advisor on the education system, shaping direction for education agencies and providers
- The Ministry delivers policies and services focused on its leadership role in the education sector
- This includes coordination with other sector and government agencies and forums to achieve shared goals through cross sector work programmes and contribution to broader government goals
- Undertaking research and analysis; monitoring education sector capability and viability; developing strategic policy related to the education sector and education outcomes and providing ministerial support to assist the Minister of Education and Associate Minister to meet their obligations to Parliament
- The overarching outcome to which the Ministry contributes is to build a world- leading education system that equips all New Zealanders with the knowledge, skills and values to be successful citizens in the 21st century.
Senior Advisor
01.2003 - 06.2014
- Key achievement areas Key deliverables/outcomes
- Explore priority areas to target ECE participation
- Working from national data tools and evidence on low participation areas and priorities, build a robust and detailed profile of target communities, working with local stakeholders to develop an understanding of the context, identify their needs, determine barriers and identify possible solutions
- Identify the interventions which would best serve the needs of the target community, following guidelines for decision- making, and working closely with local stakeholders on decisions on the type of intervention and how it would be best be delivered
- Identify objectives, sequenced tasks, dependencies, deadlines for completion and budget and integrate these into comprehensive project plans
- Work in partnership with providers, communities, stakeholders and other contributing agencies and groups, to secure joint ownership of plans, and determine clear accountabilities for outcomes
- Factor in the Ministry’s delivery system, the culture, capability and available resources of the community providers, agencies and other groups involved and ensure planning addresses these issues
- Take a proactive approach in using differentiated approaches to ensure alignment with Ka Hikitia and a focus on achievement of outcomes for Māori children
- Ensure that plans align with the targets in the Pasifika
- Education Plan
- Project planning and implementation
- Lead the scoping and planning of the work programme identifying responsibility for the component parts of plans and defining timeframes and performance targets
- Provide leadership for the implementation of projects, working with project team members and external stakeholders to develop a comprehensive and integrated approach to implementation
- Supervise funding and contract mechanisms necessary to ensure the implementation of targeted interventions is robust and sustainable
- Provide day-to-day and/or short-term project or professional leadership of staff where this is required by project demands
- Maintain oversight across assigned projects, identify new areas of work or re-prioritisation of existing activities and advise the Education Manager
- Track, anticipate and respond to emerging issues that pose potential risk, advising on priorities and focusing effort where it has the most impact
- Work with the Licensing and Certification team to ensure new services in priority communities are quickly able to meet requirements.
Senior Advisor
01.2006 - 06.2014
- Conditions to your manager or Health and Safety
- Representative as soon as possible
- Observes Ministry stated health and safety policies and guidelines
- Knows and complies with all Ministry Health and Safety policies and guidelines.
Senior Advisor
01.2004 - 01.2014
- Access specific support and resources to meet community needs
- Broker targeted access to provider development for new services
- Define, monitor, evaluate and report on results
- As part of project design, develop explicit indicators for each project to support robust evaluation of progress, assure quality, consistency and performance, justify decisions on investment, and ensure effective management of public expenditure
- Collect and monitor data for each intervention and act as a conduit for the evaluation of the targeted interventions and overall boosting participation programme
- Report regularly to the Manager Education on project performance, progress, commitments and risks
- Implement business processes and systems to support the work programme
- Ensure systematic use of business processes and operational tools that support effective and consistent delivery, including for analysis, proritisation, determining intervention type, project planning and implementation
- Prepare cost estimates and projections on project expenditure, monitor the actual costs against the budget, identifying and reporting on variances and take actions to address any budget overruns
- Ensure that any customisation of delivery or tailored solutions to meet regional needs maintains the policy intent and is consistent with business processes and accepted practice
- Build own and team capability
- Maintain knowledge base on strategic frameworks and policy intent, effective practice, regulatory and compliance issues and legal requirements
- Contribute to a strong team culture which involves joint planning and integrated ways of working that draw on the range of skills and expertise in the ECE team, and external resource as needed
- Document project activities to inform effective practice locally and nationally, undertake project reviews, capture “lessons learned” and contribute to the sharing of innovation, capability and knowledge to increase the effectiveness of the team
- Relationships and collaboration
- Manage responsive, trust based relationships with communities and multiple stakeholders, and other agencies with an interest in ECE over the life of each project
- Identify implementation tasks that require a co-ordinated approach and work within the Ministry, and between the
- Ministry and providers or other agencies to ensure integrated planning and solutions
- Establish sound structures for community consultation that are functional and provide projects with the input and connections required for information gathering and decision-making
- Develop communications plans for projects and maintain
The Senior Adviser
- Participation develops and implements projects to increase early childhood education participation by children from target populations - Māori
- Pasifika and low socio-economic communities - in areas where participation is low
- They will:
- Work with information on identified areas of low participation across the region to prioritise communities for targeted intervention
- Build a comprehensive picture of ECE provision, participation, and issues in the targeted communities
- Work with early childhood education providers, parents, whānau, iwi, community groups and local government to develop local solutions that best meet the participation needs of communities, in order to increase access to ECE and Early
- Intervention services
- Translate these solutions into an action plan for each project, then manage projects from consultation, initiation and planning through to completion
- Dimensions of the Position for which the incumbent is accountable
- Number of direct reports none
- Total number of direct/indirect reports none
- Operating budget none
- Other (formal Ministry delegation levels etc) none
- Important Relationships
- Internal
- Managers and teams in the ECE Group and in other regional offices
- Managers and teams in the wider Sector Enablement and Support Group
- Legal
- Data Management and Analysis
- Property Group
- Pasifika team
- Group Māori
- External
- ECE providers
- Partnerships and networks with local iwi and Māori
- Community sector and stakeholder groups (regional and local)
- Pasifika communities and groups
- Representatives from other government agencies and NGOs
- Local Authorities
- ECE sector groups
Senior Advisor
06.2014
- Effective processes for communications and dissemination of information
- Maintain effective functions and processes for statutory and regulatory approval and compliance
- Maintain an understanding of:
- The legislative and regulatory framework in which the
- Ministry operates
- The underpinning principles, and associated roles, responsibilities, and accountabilities
- ECE operational policy
- Provide input and guidance on regulatory and compliance issues, legal requirements and implications of policy, seeking professional advice where necessary
- Advisory, communications and information provision
- Ensure best practice, advice and support is applied consistently to achieve local community based solutions
- Identify issues of policy significance emerging from implementation and ensure uptake and responsiveness from the relevant policy team, and/or the development of operational frameworks
- Prepare and draft ministerial correspondence, submissions, business cases, briefings and speech notes, parliamentary questions, and official information requests, and provide quality assurance for drafting undertaken elsewhere in the team
- Contract
- Management
- Oversee the successful planning, negotiation, management and completion of external contracts in accordance with
- Ministry guidelines for contract management
- Actively manage contractors' delivery against outcomes by way of appropriately tailored monitoring and reporting systems including feedback to assist providers to improve their understanding of Ministry needs and their service delivery
- Maintain a sound contract document management system covering key decisions and information that supports financial management, issues management and outcome reporting
- Liaise with Business Improvement and Support and Legal
- Services as required to ensure that a professional and consistent contracting process is followed
- Mandatory achievement areas for all Ministry positions
- Key deliverables/outcomes
- Ka Hikitia Māori enjoying education success as Māori
- Actively promotes the vision and works towards the outcomes outlined in Ka Hikitia
- Health and Safety Takes all practicable steps to ensure safety at work and that no action or inaction causes harm to anyone else
- Reports all hazards, accidents, near misses, or unsafe
Skills
- Overall Ministry
- Competency
- Ministry Competencies Focus Area Competency
- Level
- Results orientation Planning and organising
- Control/follow up
- 3
- Problem solving &
- Strategic thinking
- Analysis
- Judgement
- Organisational
- Awareness/extra-
- Organisational awareness
- 4
- Relationship
- Management
- Relationship Management
- Engagement and
- Consultation with Maori
- Customer Service Focus
- Developing
- Performance
- Self Development
- Performance Management
- Delegation
- Developing Organisational
- Talent
- HR Management Practice
- 1
- Teamwork &
- Team leadership
- Teamwork
- Leadership
- Empowerment
- Communications Communication – General
- Written Communication
- Oral Communication
- Listening
- Persuasiveness
- Correct Maori Pronunciation
Interests
Position Title Senior Education Adviser – ECE
Group/Business Unit Sector Enablement and Support
Location Nelson Marlborough West Coast
Date May 2016
Reports to Director of Education
Pay Band A7
Our Purpose
Group/Unit Description
The principal role of Sector Enablement and Support is to support Early Childhood
Education (ECE) services and schools at the local, regional and national level to
make it easier for them to better support all their children and students to achieve
Timeline
Senior Advisor
06.2014
Senior Advisor
01.2006 - 06.2014
Senior Advisor
01.2004 - 01.2014
Senior Advisor
01.2003 - 06.2014
Senior Advisor Participation
01.2002 - 06.2014