Summary
Overview
Work History
Education
Skills
References
Hobbies and Interests
Committees
Attributes
Accomplishments
Timeline
Generic

Liai Burns

Karingal,VICTORIA

Summary

Proficient in administration and management, providing support across global enterprises, non-profit organizations, healthcare systems, tertiary institutions, and government agencies.

Overview

31
31
years of professional experience

Work History

Senior Project Coordinator

University of Auckland
07.2024 - 07.2025
  • Provide high-level administration support for the Strategic Initiatives and Organisational Effectiveness Squad project teams in planning and execution of amalgamation of faculties into one.
  • Attending highly confidential meetings in relation to changes within the University, setting up of agenda and taking minutes of the Faculty Transition Leadership Team.
  • Assisted and facilitated in workshop for staff and students in New Faculty change of name.
  • Administration tasks as required i.e. assist communication and marketing team with scheduling interviews, and diaries of internal and external stakeholders.
  • Comprehensive complex diary scheduling for management and the wider project team.
  • It was important for this role to understand and navigate the complexities of University of Auckland's processes and policy structure and business.

Team Administrator (Maternity Cover)

NZ Government Department of Internal Affairs
11.2023 - 07.2024
  • Provide confidential administrative support to VCOAK team facilitating Guests of Government and visiting Foreign and Government Diplomatic Dignitaries.
  • Organise VIP transport, exemptions of security screening of Dignitaries, coordination of facilitation requests.
  • Budget, timesheet keeping for casual workers, Purchasing, tracking of facilitation reporting.
  • Streamline administrative processes for casual workers.

Executive Assistant to Dean of Law, Faculty Administrator - Business School, Group Services Coordinator

University of Auckland
01.2023 - 07.2023
  • Short term contracts providing EA support to Dean of Law School, Group Services Coordinator for Accounting & Finance Department, Business School.
  • Providing executive support, coordinating diary and minuting of departmental, faculty meetings.
  • Project manage the end of year Senior Scholarship awards for the Accounting & Finance department.
  • Successfully executed the end of year Senior Scholarship awards for 2023.

Team Leader Group Services

University of Auckland
02.2022 - 12.2022
  • Leading Group Services Team in the Accounting & Finance, Commercial Law & Property departments.
  • Recruitment and interview panellist of new staff.
  • Providing academic teaching support for Heads of Departments, teaching staff and students.
  • Delivery of academic services to all 3 departments; attending University wide meetings/workshops relating to programmes in teaching and learning; management of team; providing advice and updates of new processes to Heads of Departments.
  • Successfully streamlined the team roles to ensure a more efficient and effective service is provided to the departments.

Team Leader Group Services

University of Auckland
01.2019 - 02.2022
  • Leading Group Services Team at the Graduate School of Management.
  • Providing academic teaching support for the academic teaching staff.
  • Leading a successful team.
  • Complete course coordination with the Timetabling team.
  • Recruitment.
  • Recipient of the University of Auckland Business School, 2021 Professional Staff Excellence Award (Enabling Staff); leader of a high achieving team.

Contractor (long and short term)

University of Auckland
01.2018 - 01.2019
  • Executive Assistant/Group Services Administrator.
  • Group Services Administrator - School of Nursing, Faculty of Medical & Health Sciences.
  • Executive Assistant to the Associate Deans, Faculty of Medical & Health Sciences.
  • Executive Assistant to the Director of Faculty Operations, Faculty of Medical & Health Sciences; and.
  • Executive Director to the Dean of the School of Graduate Studies.

Team Leader

Royal NZ Plunket Society
06.2015 - 01.2018
  • Leading the ADHB Team for coordination of the B4 School Checks.
  • Ensuring children who are 4 go 41/2 years of age receive their health checks prior to starting school.
  • Supporting team of administrators with weekly/monthly targets and reporting to the ADHB (Auckland District Health Board).
  • Successfully meeting weekly/monthly targets.

EA/PA/Administrator contractor

01.1995 - 01.2014
  • Employed as EA/PA/Administrator contractor in various organisations in Auckland/Brisbane/Melbourne (long and short term):
  • Auckland Regional Public Health Service (Greenlane).
  • HomeGround Services (Collingwood, Melbourne).
  • Housing NZ - Tamaki Transformation Project (Glen Innes, Auckland).
  • Coffey Environments Pty Ltd (Melbourne).
  • DesignInc Brisbane Architects (Brisbane).
  • Oceana Gold Mining Corporation (Melbourne).
  • Parker Design Architects (Melbourne).
  • Monash University (Melbourne).
  • Bateman Kinhill Mineralagy Mining (Brisbane).
  • Marion Merrell Dow Pharmaceuticals (Auckland).

Education

Some College (No Degree) - Business Administration

University of Auckland
Auckland

Skills

  • Interpersonal communication
  • High level executive support
  • Decision making skills
  • Highly developed strategic skills
  • Conflict resolution
  • Problem solving
  • Developing/motivating others
  • Valuing diversity
  • Creative and innovative
  • Microsoft Office suite
  • MS word
  • Excel
  • PowerPoint
  • Outlook
  • MS Teams
  • PeopleSoft HR/Financials
  • Travel arrangements
  • CONCUR
  • Workshop facilitation
  • Stakeholder communication
  • Team leadership
  • Confidentiality maintenance
  • Attention to detail
  • Effective communication
  • Time management
  • Process improvement
  • Event planning
  • Organizational effectiveness
  • Conference coordination
  • Diary management

References

Available upon request

Hobbies and Interests

  • Art
  • Reading
  • Travel
  • Cooking
  • Gardening

Committees

  • University of Auckland Business School Equity Committee (Lead in Promotion of Language Week in the Business School)
  • University of Auckland Health, Safety and Wellness Committee (Lead in Mental Health Awareness)

Attributes

  • Professional
  • Self-motivated and assertive
  • Confidential
  • Collaborative
  • Reliable and hard working
  • Professional manner with internal and external stakeholders
  • Loyal and trustworthy
  • A great sense of humour
  • Compassionate

Accomplishments

  • Received University of Auckland's Professional Excellence Award (Business & Economics School) 2022

Timeline

Senior Project Coordinator

University of Auckland
07.2024 - 07.2025

Team Administrator (Maternity Cover)

NZ Government Department of Internal Affairs
11.2023 - 07.2024

Executive Assistant to Dean of Law, Faculty Administrator - Business School, Group Services Coordinator

University of Auckland
01.2023 - 07.2023

Team Leader Group Services

University of Auckland
02.2022 - 12.2022

Team Leader Group Services

University of Auckland
01.2019 - 02.2022

Contractor (long and short term)

University of Auckland
01.2018 - 01.2019

Team Leader

Royal NZ Plunket Society
06.2015 - 01.2018

EA/PA/Administrator contractor

01.1995 - 01.2014

Some College (No Degree) - Business Administration

University of Auckland

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Liai Burns