Libby Szarka
Knoxfield,VIC
Summary
Accomplished professional with a proven track record at FEN Australia/Ambrose Construct Group, specializing in enhancing billing systems and financial reconciliations. Demonstrates expertise in stakeholder engagement and process improvement, leveraging exceptional attention to detail and advanced proficiency in Microsoft Office Suite. Achieved significant efficiencies through collaborative efforts, underscoring a strong commitment to operational excellence.
Overview
26
26
years of professional experience
Work History
Accounts Receivable Assistant
FEN Australia/ Ambrose Construct Group
Dandenong, VIC
01.2022 - Current
- Generated customized billing systems aligned with insurance protocols.
- Performed detailed analyses of M2 costs for every invoice and job.
- Collaborated regularly with Head Office Accounts Department.
- Created and managed variations on current job quotes.
- Delivered orientation and instruction to newly appointed personnel.
- Provided support to colleagues during project execution.
- Maintained effective communication channels with restoration partners.
- Completed financial statements reconciliation efficiently.
Office Administrator
Valvoline
Melbourne, VIC
01.2016 - 06.2020
- Handled comprehensive office functions to ensure smooth business processes in a prominent global firm.
- Facilitated payment approvals by coordinating daily communication with Accounts Receivable.
- Handled dispatch of orders and processed credit transactions.
- Managed amortization invoicing across multiple accounts.
- Drafted comprehensive proposals targeting state management.
- Developed ELAs and maintained related registers.
- Managed reception desk and supported plant visitors.
CONTRACT ADMINISTATOR & PERSONAL ASSISTANT
Triple AAA Air Conditioning (Formerly Millennium)
Melbourne, VIC
03.2010 - 01.2016
- Acquired expertise in contract administration and contributed to office setup during ownership transition.
- Crafted comprehensive office policies to optimize efficiency.
- Assisted in achieving outcomes beyond expectations.
- Managed workforce planning and labor effectively, incorporating entry into MYOB.
- Negotiated with suppliers to achieve cost-efficient partnerships.
- Developed comprehensive SWMS for new projects.
- Collaborated with project manager to execute end-of-month invoicing efficiently.
ACCOUNTS PAYABLE & OPERATIONS
Wanless Enviro Services
Melbourne, VIC
07.2009 - 12.2010
- Handled accounts payable duties, cross-trained for team support.
- Handled invoice processing ensuring accurate departmental coding for authorization.
- Oversaw and processed all purchase orders.
- Generated weekly and monthly spreadsheets for landfill operations.
- Managed creation and output of daily operational sheets.
- Handled daily mail and banking operations efficiently.
EXPORT SALES COORDINATOR
Eaton Corporation
Melbourne, VIC
04.2005 - 07.2009
- Ensured exact inventory results in the New Zealand facility management, contributing to resource and cost efficiency.
- Coordinated export orders from initial receipt to final dispatch.
- Supported sales teams in meeting financial targets through timely coordination of deliveries.
- Coordinated with freight providers to obtain shipment quotes.
ACCOUNTS PAYABLE & RECEIVABLE OFFICER
Balwyn Plumbing Supplies
Balwyn, VIC
03.1999 - 11.2004
- Oversaw and balanced accounts payable and receivable with precision.
- Handled reception duties, customer service interactions, and showroom sales effectively.
- Handled billing and invoicing systems efficiently.
- Managed payroll operations adhering to compliance standards.
- Provided banking, reception support and delivered superior customer service.
- Maintained a professional front desk environment while managing incoming calls and visitor inquiries.
- Handled customer inquiries and showroom transactions.
Skills
- Strong Written Communication Skills
- Effective Rapport Building
- Stakeholder Engagement
- Process Improvement Implementation
- Attention to detail
- Highly organized
- Reliable
- Collaborative Team Member
- Proficient in Learning New Processes
- Microsoft Office Suite
- MYOB SAP
- Magic Quicken Payroll
- RMS
- Lotus Notes
- ANZIO
- JDE AS400
- Work Flo
References
Details provided upon request
Timeline
Accounts Receivable Assistant
FEN Australia/ Ambrose Construct Group
01.2022 - Current
Office Administrator
Valvoline
01.2016 - 06.2020
CONTRACT ADMINISTATOR & PERSONAL ASSISTANT
Triple AAA Air Conditioning (Formerly Millennium)
03.2010 - 01.2016
ACCOUNTS PAYABLE & OPERATIONS
Wanless Enviro Services
07.2009 - 12.2010
EXPORT SALES COORDINATOR
Eaton Corporation
04.2005 - 07.2009
ACCOUNTS PAYABLE & RECEIVABLE OFFICER
Balwyn Plumbing Supplies
03.1999 - 11.2004
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