Lidia Fourie

• Performing Executive Assistant functions including planning, scheduling and re-scheduling the electronic diary for the Deputy Head of College (which is now the Head of Foundation and Community Relations/ Head of International Community)
• Review written articles to ensure political, grammatical, spelling and cultural correctness in staff, parent and student communication
• Manage and coordinate Board papers for the monthly Board through Board Effect
• Manage and coordinate Risk and Finance Committee papers for the monthly Risk and Finance Committee meetings through Board Effect
• Coordinating annual general meeting (AGM) including organising venue hire, travel and accommodation logistics, support document preparation for the Board Members
• Manage any travel requirements and booking of conferences for the Head of Foundation and Community Relations/ Head of International Community
• Organising logistics and requirements for meetings and functions, ensuring the meetings run effectively, efficiently and within budget
• Provide executive and project support for the building projects within the College and support the Project Manager with building plans and compliance requirements
• Ensuring invoices from external contractors are correctly coded against budget expenses
• Raise purchase orders for projects and ensure projects budget is up to date
• Provide executive support for grant funding projects
• Provide administration support to the Facilities Team
• Build strong working relationships and effective communication opportunities with the College Community PA's
• Provide executive support and noting of meeting minutes when meeting with staff and parents.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to maximise time.
• Processed travel expenses and reimbursements for Head of Foundation and Community Relations/ Head of International Community

• Performing administrative and personal assistant functions including diary management for the Director of Compliance, Risk and Inhouse Legal Counsel
• Booking travel and accommodation requirements
• Coordinating monthly Work, Health and Safety meetings
• Building strong working relationships and effective communication channels with key stakeholders
• Resolving internal and external enquiries
• Data entry and database management, maintaining meticulous records
• Legal secretarial duties including document control and preparation
• Performing as a strong member of a cohesive team with strict adherence to health, safety and statutory regulations, service level agreements, quality standards, governance processes and compliance requirements.

• Performing administrative and executive assistant functions including managing diaries, scheduling appointments and overseeing finances
• Effectively managing external enquiries from stakeholders and the public
• Reconciling credit card statements and ensuring invoices are correctly coded
• Booking travel and accommodation requirements, including car hire
• Coordinating monthly board and team leadership meetings, along with all necessary support arrangements
• Organising and coordinating Annual General Meeting including venue hire and travel logistics
• Inventory control and ordering supplies including stationery and kitchen supplies.

• Liaising closely with internal and external stakeholders, actively engaging with all parties throughout the EU process, with particular attention to victim's views
• Compiling and preparing the documentation for the internal panel of managers, ensuring they are fully informed to make educated recommendations
• Organising all meetings with internal and external parties
• Receiving, processing and filing all documentation related to the application, preparing information for the decision maker
• Provided effective communication to legal counsel during the Enforceable Undertaking application stage
• Liaise with victims and/or their representatives to ensure their views are accurately and completely represented throughout the process
• Keep all relevant parties (including Maritime Officer / Investigator / Legal Services) appraised of application progress
• Liaise with Legal Services, the Maritime Officer / Investigator involved, subject matter experts, and victims/ their representatives as and when required to inform the Panel's recommendation to the Decision Maker.

• Key member of the Administrative Supportive Support Team and Executive Assistant Group, attending administrative meetings, providing ideas for process improvement, and feedback to the Compliance Systems Delivery Group on administrative issues and initiatives
• Working with Compliance Systems Delivery Group managers and team administrators, ensuring assigned tasks are monitored and tracked for delivery
• Providing effective and high-quality executive assistance to two Deputy Directors and Project Manager, with very different stakeholders and business objectives
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
• Used Board Effect for management meetings
• Supporting a large team of twelve personnel with a full range of administrative support including invoicing clients and managing PPE
• Organising logistics and requirements for meetings and functions, ensuring they run effectively, efficiently and within budget
• Diary management, scheduling and confirming appointments
• Preparing correspondence, meeting agenda and minutes
• Booking travel and accommodation requirements
• Financial tasks including ensuring invoices are coded correctly, accurately and authorised at the appropriate level
• Customer service and liaison, building strong working relationships and effective communication channels with internal and external key stakeholders, resolving complaints and enquiries
• Managing the sign-off process for HSWA warranting for each officer and investigator, including creating and preparing the documentation for the panel to discuss and sign.

Accountable for a range of business support and administration duties in a very fast paced environment, supporting the Regional Manager and her direct team of 12+ staff members.

• Full range of executive support to Regional Manager and Assistant Regional Manager.
• Full range of administrative support to 12+ Maritime Officers.
• Daily operations and prioritisation - making sure catchups are regular and meaningful; diaries are up to
• date and reflect current priorities, meeting agendas and minutes are timely and accurate.
• Always dealing professionally with challenging situations.
• Finances – ensure invoices are coded correctly, accurately and authorised at the appropriate level and follow financial procedures, delegations, business plans and chart of accounts.
• Relationship management – handle enquires appropriately, maintaining effective relationships both internally and externally with all stakeholders.
• Health & Safety – practicing safe work methods, and safety initiatives, providing suggestions for improvements and assisting with development of solutions for any health and safety issues.
• Participate as an internal and supportive member of the wider MNZ Administrative Support Team.

Other roles within this position:· Project Administrator for the HSWA Implementation Project.

• Arranging the training and examination of all Maritime Officers and Specialist Investigators.
• Create HSWA Profile from Relevant Health and Safety Information and Curriculum Vitae provided.
• Complete Recommendation for Appointment as Warranting Inspector forms and provide to Panel for decision.
• Provide documentation to legal to organise Health and Safety Warranting cards.

• Providing exemplary personal assistance and support to the Marketing Manager
• Playing a pivotal role in the successful outcome of all internal, external and global corporate events
• Supporting the wider marketing group to fully meet the demands of the department
• Building strong relationships with stakeholders, resolving challenging internal and external situations
• Managing clients including organising all travel logistics for clients and keynote speakers
• Overseeing event budgets and analysing risk related issues
• Financial management, ensuring timely payments and accurate reporting
• Quality management, including identifying potential locations for future events
• Overseeing event sponsorship with stakeholders and managing events for hundreds of people, from conceptualisation to implementation.

• Developing strategic policies and programs for corporate travel
• Managing all travel arrangements, stakeholder relationships and customer service
• Managed local/international travel function up to country management level, including accommodation, currencies, passports, communication, and administration and reporting while adhering to strict company policies and processes.