Lisa Scott
Frenchs Forest,Australia
Summary
Organized professional with solid experience in executive support, ready to contribute to fast-paced environment. Proven ability to enhance workflow and increase productivity by anticipating needs and managing complex calendars. Known for strong team collaboration, adaptability to changing priorities, and proficiency in communication and project management.
Overview
20
20
years of professional experience
Work History
Senior Executive Assistant to APJ Vice President
Rubrik Inc
12.2022 - Current
- I moved with my VP from AppDynamics to Rubrik when he moved companies. He has now left the company, so I am looking for roles externally
- Supported the regional APJ VP & ANZ VP
- Proactively manage the VP’s schedule to prioritise high-impact activities
- Act as a feedback conduit, providing insights to guide the VP’s approach and decisions
- Manage information flow between the VP’s and the organisation for clarity and alignment
- Regarded member of the leadership team, joining APJ leadership meetings and reviews, taking minutes and following up accordingly
- Yearly planning of meetings and events, creating a streamlined cadence to ensure consistency and reliability
- Planning and execution of regional all hands calls, agenda, sourcing speakers, organising awards, and follow up on feedback
- Organising regional in person events including venue booking, audience attendance, travel, accommodation and incentives
- Handle correspondence, including emails and reports, to ensure timely and accurate communication
- Drive alignment through organising and leading forums and workshops
- Good working relationships with global Rubrik EA’s
- Drafting Regional communications on behalf of the VP’s
- Collaborating with leaders to resolve strategic & operations challenges
Senior Executive Assistant to AppDynamics GVP - APJ
AppDynamics (Acquired by Cisco – June 2017)
04.2016 - 12.2022
- In this I support the APJC GVP and APJC Head of Engineering in Singapore
- I have assisted in the operations and growth from a small team of around 30 pax to a fully integrated Cisco company
- I am a member of the APJ leadership team and involved in planning/ execution of everything admin based
- The role was based in Singapore for 6 years, Cisco relocated me and my family back to Sydney in March 2022
- Executive Assistant to 2 Executives, APJC President & APJC Head of Sales Engineering
- Highly confidential support
- Supporting both execs with professional/ private organisation
- High level of diary management, ensuring all meetings are fully prepared for & followed up on
- True business partner role & well-regarded member of the leadership team
- Acting on my bosses’ behalf when required
- Fast paced role, Supporting busy sales executives
- High level project management including budget monitoring, planning, executing all hands calls and quarterly business reviews
- Procurement projects
- Coordinating salary reviews twice a year
- Coaching & mentoring 3 regional executive assistants, as well as networking with other EA’s globally and ensuring positive relationships
- Running weekly APAC leadership meetings including action taking, distributing, and following up action items
- Extensive ever-changing international travel booking
- Daily summary of 'where we are at'
- This is sent to my boss each morning with a list of what is outstanding & needs action
- Event Coordination including APAC quarterly leadership meetings and the yearly APAC sales conference for all staff in the region (accommodation, content, logistics, travel), locations have included Thailand, Sydney, Noosa, Singapore, Las Vegas
- Updating Workday for internal changes
- Sales operations reporting using Clari
- Keeping organisation charts/ mailing lists up to date with new hires/leavers
- Drafting and distributing internal communications
- Extensive expense reconciliations
- Invoicing/Setting up vendors
- Recruitment administration
- Coordinating VIP Visits to the region
- Delegate for all regional approvals
Senior Executive Assistant to Global President and CEO
Jurlique International
05.2014 - 04.2016
- True business partner role – I was an integral part of a high growth Australian business
- Supporting CFO and Director of sales with ad hoc support and expense reconciliations monthly
- Extensive diary management over multiple time zones, CEO was on secondment to Hong Kong for 4 months of this role, but support remained seamless
- Extensive ever-changing international travel booking (executive and personal)
- Proactive diary management
- Always being one step ahead
- Daily summary of 'where we are at'
- On-going daily support, while travelling and in the office
- Autonomous in my role, while CEO was constantly travelling
- Global Leadership Meeting coordination quarterly, agendas, travel accommodation for global team
- Organising events, global conferences, team incentives
- Highly confidential support
- Well regarded and respected within the business at all levels
Executive Assistant
McKinsey & Company –Transformations
01.2014 - 04.2014
- Executive Assistant to 2 Partners
- Extensive diary management over multiple time zones
- Extensive ever-changing international travel booking
- Expense reconciliations
Executive Assistant
Ernst & Young
07.2011 - 06.2013
- Executive assistant to Oceania Banking and Capital Markets leader, and support to a Finance Partner
- Managing complex diaries for all executives, domestically and globally (specifically Asia Pacific)
- Proactive inbox management
- Arranging monthly banking partner meetings
- Building and maintaining strong relationships with high level clients and internal stakeholders, mainly executive assistants of high-level banking clients
- Coordinating conferences, forums, and corporate luncheons
- Managing and screening all calls and emails
- Preparation of correspondence, proposals
- Reports and presentations
- Amex expense reconciliation monthly for all 3 executives
- High level research for partners
- High level of confidentiality when dealing with sensitive information
- In the role I did a 3-month secondment to marketing where I was part of the 'Entrepreneur of the year' team, this role involved booking all accommodation and flights for national finalists for the short listing as well as the national awards dinner, which involved liaising with airlines and hotels for over 100 people
- I also organised the party after the awards dinner, and I became highly involved with the logistics of the awards dinner which was very high profile and had a lot of exposure in the media
- I coordinated the trip of Bill Schlich (Global Banking Leader) to Sydney, this was a high-profile visit which involved two events, 2 dinners, and a whole week of back-to-back meetings with CEO’s & COO’s of all the major banks
- This involved extensive planning, briefing documents for all clients Bill met with and liaising with senior partners and marketing, communication teams internally daily
- The trip went according to plan, and I received a lot of impressive feedback in the firm which helped to raise my profile in the business
Executive Assistant to Managing Director
Moir Group
03.2009 - 07.2011
- Extensive complex diary management for the MD – business and personal
- Main point of contact for MD
- Supported the MD with the growth of the business this included organising 2 office moves
- All facilities management (including IT)
- Management of Administration Assistant including performance reviews
- Recruitment of support staff
- Streamlining policies and procedures
- Coordinating and writing bids and tenders for new business
- High level PowerPoint creation
- Managing relationships with suppliers
- Delegating all overflow admin to the team assistant
- All stationery and office needs
- Organising and running marketing events in Sydney and Parramatta and the entire administration pre and post event
- Up to 24 per year
- Including candidate seminars, networking breakfasts, high profile speaking events, client events, training seminars as well as all internal staff events
- From the planning stage through to execution
- Evaluation and analysis of feedback from all events
- Running all Moir Group staff incentives to increase morale and keep staff turnover at a minimum
- Coordinating the creation and production of marketing materials including newsletters, client mailings, brochures
- Strategic quarterly & annual marketing plan including design, execution, budgeting, and analysis
- Managing the website
- Coordinating online marketing, Google Ad optimization, online press releases and social media
Various Office Support Roles
PricewaterhouseCoopers
05.2005 - 03.2009
- I worked for PwC London in several roles over the 3.5 years, all office support but within varying departments, HR, Event Management and Audit
- All very different but gave me a great grounding in professional services
Education
Bachelor of Science - Sociology
University of Plymouth
Plymouth 06-2004
Skills
- Process improvement strategies
- Calendar management proficiency
- Exceptional interpersonal skills
- Meticulous attention to detail
Timeline
Senior Executive Assistant to APJ Vice President
Rubrik Inc
12.2022 - Current
Senior Executive Assistant to AppDynamics GVP - APJ
AppDynamics (Acquired by Cisco – June 2017)
04.2016 - 12.2022
Senior Executive Assistant to Global President and CEO
Jurlique International
05.2014 - 04.2016
Executive Assistant
McKinsey & Company –Transformations
01.2014 - 04.2014
Executive Assistant
Ernst & Young
07.2011 - 06.2013
Executive Assistant to Managing Director
Moir Group
03.2009 - 07.2011
Various Office Support Roles
PricewaterhouseCoopers
05.2005 - 03.2009
Bachelor of Science - Sociology
University of Plymouth
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