Lucille MacKellar
Summary
Lucille is an outgoing, organised and ambitious young professional with over five years professional experience in the arts. She is a reliable and dedicated arts administration worker with a wide breadth of insight and enthusiasm for the industry, both locally and internationally. Her numerous positions in this field included responsibilities such as administrative support, leadership and people management, project management and creation, diary management, event planning and an overall passion for the Australian arts scene.
Overview
6
6
years of professional experience
Work History
Arts Industry Officer
Pleasance Theatre Trust
07.2023 - 08.2023
- Primary representative for the Pleasance in regards to artist and company needs throughout the duration of the Edinburgh Fringe Festival 2023, including organising discounted tickets, general housekeeping, mail and printing staff and artist passes.
- Used ticketing software Red61 to organise complimentary tickets for staff, artists, company members and other industry professionals across the over 200 shows and 30 venues at Pleasance.
- Provided a fast turnover of administrative support via email, phone or in person for both internal and external stakeholders, often involving sensitive information and working with discretion.
Senior Agent Assistant
Shanahan Management
03.2022 - 08.2022
- Managed administrative functions, including complex calendar management, travel and appointments for Senior Agent and clients.
- Coordination of internal and external stakeholder management, including high-profile international creatives.
- Provided logistical support for meetings and events, agenda preparation and calendar maintenance.
- Supported Accounts Officer and Contracts Officer by verifying complete financial records accuracy for clients invoicing.
- Primary contact and liaison for external stakeholders organising auditions, offers, pre or post production appointments, events and more for clients.
- Managed sensitive and confidential agent contact database.
- Required a comprehensive understanding of the current Australian arts landscape.
- Drafted and distributed weekly reports to all staff which ensures transparency and communication amongst the agents.
- Managed conflicting priorities under time sensitive circumstances for the Senior Agent and external stakeholders.
Receptionist
Shanahan Management
11.2021 - 03.2022
- Delivered administrative support to team members by making copies, sending faxes, organising finance documents and rearranging schedules.
- Sorted incoming mail and directed to correct personnel each day.
- Answered phone calls, often from high profile industry professionals and was able to direct calls respectfully and efficiently.
- Managed office inventory including stationery, kitchen supplies and personal items.
- Greeted all guests, including clients and other arts professionals.
- Was the first point of contact for anyone to Shanahan whether in person, by email or by phone so was expected to uphold the ethos of the company at all times.
- Responsible for issuing and organising amateur play licenses to universities, schools, theatre troupes etc. on behalf of clients.
Public Relations Intern
Original Spin
06.2021 - 08.2021
- Was a copywriter for the Sydney Film Festival 2021 program.
- Developed and deepened relationships with media outlets.
- Performed clerical tasks for senior team members.
- Was responsible for data entry and data audit for the company's media database, which included confidential for contacts and information of international publications.
Workshop Coordinator
Australian Plays Transform
11.2019 - 01.2020
- Assisted in the planning of major government funded play development workshops which usually take place full time over five days.
- Note took on behalf of the playwrights, actors, directors and dramaturgs during the workshops and was the representative for Australian Plays Transform within the work space.
Production Manager
Inner West Side: The Musical
01.2018 - 11.2018
- Original and profitable musical that premiered to a sold out 5 night run of 150 seats per night at the Seymour Centre in September 2018.
- Managed cast of 15 and crew of 10.
- Organised our audition process for over 50 auditionees which included three days of auditions.
- Main point of contact between the Inner West team and all media or professional enquiries.
- Raised a budget of over $10 000 through sponsorships from external stakeholders as well as community fundraising
- Wrote and co-write nine of the 13 all original songs, as well as co writing the script and overseeing the script development.
Education
Bachelor of Arts - Communication
University of Technology Sydney
Ultimo, NSW03.2021
Skills
- High level administrative support
- Multitasking, organisation and task prioritisation
- Meticulous attention to detail
- Minute taking and meeting report drafting
- Complex schedule management
- Effective communication with variety of stakeholders
Affiliations
Winner - Sydney Fringe 2018 'Critics Pick Award' for Inner West Side: The Musical
Timeline
Arts Industry Officer
Pleasance Theatre Trust
07.2023 - 08.2023
Senior Agent Assistant
Shanahan Management
03.2022 - 08.2022
Receptionist
Shanahan Management
11.2021 - 03.2022
Public Relations Intern
Original Spin
06.2021 - 08.2021
Workshop Coordinator
Australian Plays Transform
11.2019 - 01.2020
Production Manager
Inner West Side: The Musical
01.2018 - 11.2018
Bachelor of Arts - Communication
University of Technology Sydney
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