Lydia Thelning
Mount Sheridan,QLD
Summary
Versatile and accomplished Finance Officer with over 25 years of senior-level experience leading finance operations in various industries. Proven strengths in aligning finance strategies with overall business objectives. Proficient in
- Advanced Microsoft Word and Excel, PowerPoint, Access, Outlook, Microsoft Office
- Systems and Software: Xero, SAP, S4HANA, FAMMIS, MYOB, Oracle, Sun Systems, Synergy, Compass, Epicor, eProjects, TRS, Micro pay, SIMS, One School.
- In-house Contracts Reporting Management Systems, Purchasing, Finance, Payroll & Invoicing Databases.
- Procurement/Purchasing
- Inventory Management
- Accounts Payable and Receivable
- Debtor management
- Reconciliation / End of month General audit and depreciation schedules
- Budget management
- Payroll
- Petty cash management
- BAS
Other skills include:-
- Maintaining databases
- Word processing
- Filing and recordkeeping Answering customer queries by telephone and correspondence Reporting to internal and external stakeholders
- Creating new systems procedures
- Quality Control
- WH&S
- Quotations
Overview
5
5
years of professional experience
Work History
Finance Officer
Pormpuraaw Aboriginal Shire Council
Cairns, QLD
04.2021 - 12.2021
- Performed day to day operations within Finance Department, Processing/verifying invoices and purchase orders, reconciliation of monthly creditor statements, communicating with creditors and colleagues to ensure accuracy and processing of invoices.
- Manage all day-to-day office administration tasks
- Creditor Payments via batch uploads, Efts, Bpay and Direct Debits, maintaining creditor database and document control, month end accruals and reporting.
- Raising credit notes, journals, requesting proof of delivery and work closely with purchasing and stores to ensure goods receipting has been done upon receipt of goods.
- Reconciling Credit Card Statements and processing Credit Card receipt transaction into system
- Reconciling and processing stock items into inventory database
- Other tasks include document control, filing and meetings with management regarding Creditor accounts and month end reporting
Accounts Payable Officer
Queensland Health
Cairns, QLD
10.2020 - 12.2020
- Working with various systems to complete the timely and accurate processing of a large quantity of invoices daily, which included Qld State-wide, Torres Strait and COVID-19 Vendors/Suppliers.
- Processing/verifying invoices and purchase orders, reconciliation of monthly creditor statements, communicating with creditors and colleagues to ensure accuracy and processing of invoices
- My role with Queensland Health Finance team was to purely process a large quantity of invoices daily as well as follow up with queries to ensure payment to suppliers are fulfilled on a timely and accurate manner.
- This will include raising credit notes, journals, requesting proof of delivery and work closely with purchasing and stores to ensure goods receipting has been done upon receipt of goods.
- Working closely with the Purchasing and Requisitions team, making sure orders were placed correctly and follow up with any price discrepancies etc.
- Other tasks include document control, filing and meetings with management regarding outstanding supplier accounts and discuss action plans, budgets, forecasts etc for month end reporting
Housing Officer
Department Of Public Housing, Homelessness & Sport
Cairns, QLD
05.2018 - 09.2019
- Conducting client (Tenant) interviews regarding complaints and making referrals to support service agencies if required, but mainly addressing the behavioral issues.
- Conducting home visits to properties and investigating complaints and issues associated to find resolution of any tenancy disputes and complaints
- Dealing with complaints from the public regarding public housing issues
- Monitoring and managing tenants behaviors and progress
- Maintaining accurate client and property records and file notes
- Reporting to supervisor
Office Administrator
Australian Sustainable Energy
Cairns, QLD
01.2018 - 06.2018
- Manage all administration and customer service for the Ergon Solar on Public Housing (SOPH) Program, carried out by Ergon’s Yurika Project Team
- Providing exemplary customer service to all stakeholders on the SOPH program including Public Housing tenants, Ergon, Yurika and Dept of Housing staff
- Administration support to the project manager, electrician, and labour staff
- Communicate with tenants arranging Solar installation
- Demonstrating cultural sensitivity, respect, and ethical and professional behaviour always.
- Facilitate communication between the Yurika Team and tenants in respect to complaints, connections and other tenant requests and unresolved issues with Dept of Housing via Yurika
- Manage day to day running of each project, reviewing all time, materials, and cost coded to correct job numbers and chart of account codes. Timesheet entry, purchasing of materials, scheduled jobs, managed all paperwork including creating job packs and assigning technicians. I was also solely responsible for all documentation required by Yurika (Ergon) and Dept of Housing, adhering to all policies, procedures, compliance, and document control
- Prepare Safe Work Method Statements, Site Safety Management Plans and other WH&S policy documents
- Submit all documents to Ergon via portal as well as preparing weekly project reports to Ergon and management.
- Extensive liaison and communication, both verbal and written, with Ergon’s project, ops, and product delivery teams
Office Administrator
Interline Pty Ltd
Cairns, QLD
07.2017 - 12.2017
- Accounts payable
- Provision of exemplary customer service at Reception
- Document control
- Raising purchase orders
- Raising invoice claims and data entry Sub Contractor Timesheet audit and Assist Finance Officer with any other ad hoc tasks. Assist Project team with meetings, Reports, Filing and Project database updates.
Office Manager
D & S Plumbing Pty Ltd
Cairns, QLD
01.2017 - 07.2017
- Manage all day-to-day office administration tasks
- Manage all finance activities such as Accounts Payable and receivable, payroll, timesheet entry, Super payments and reconciliations, bank reconciliations, BAS, purchasing fleet management and all month end reporting
- Job scheduling / updating job database
- Provision of first-class customer service
- Managing customer queries
- Coordinating and participating in toolbox meetings
- Purchasing all plumbing parts and equipment and office requisites
Office Manager
Hallmont Pty Ltd
Sunshine Coast, QLD
08.2015 - 01.2017
- Manage all day-to-day office administration and all finance activities
- Assist in operational duties
- Accounts receivable – Data collection and processing of claims for invoicing, raising, and sending invoices, debt collection, processing credit requests and general customer interaction, maintaining database and document control, allocating payments, banking, month end reporting and reconciliations, journals, and reporting.
- Accounts payable – Processing/verifying invoices and purchase orders, reconciliation of monthly creditor statements, communicating with creditors and colleagues to ensure accuracy of details, invoice processing and other Payments via batch uploads, Efts, Bpay and Direct Debits, maintaining creditor database and document control, month end accruals and reporting.
- Payroll/HR – Processing and payment of the contractor and staff payroll weekly. Create and maintain employee payroll and personnel records. Timesheet Entry in an accurate, efficient, and timely manner. Maintain integrity documentation and Maintain employee files. Super reconciliation and payments, journals, and payroll reporting
- Finance and General Ledger – All month/year Journals, data entry, reconciliations and reporting for all above areas including preparing P&L, GL, and many other ad hoc reports. All bank reconciliations and data entry. Preparing BAS, PAYG, Payroll Tax and other income tax related returns
- Operational Assistant – Assisting in orders, quotes, claims and follow up on any customer queries as well as ad hoc tasks requested by Directors and Senior Tradesman
Education
Graduate Certificate - Leadership And IT Systems And Contracts Admin
Bechtel
Brisbane, QLDGraduate Certificate - Supervision And Dealing With Difficult People
Bechtel
Brisbane, QLDGraduate Certificate - General Ledger And Quotes And Costing, Systems IT
Sun Systems
Sydney, NSWGraduate Certificate - Business And Accounting
Bussiness School
Brisbane, QLD12.1991
Skills
- Adaptable to Changing Conditions
- Proactive and Focused
- Time Management
- Data Analysis
- Customer Service
- Decision Making
- Critical Thinking
- Problem Anticipation and Resolution
- Willing to Learn
- Attention to Detail
Timeline
Finance Officer
Pormpuraaw Aboriginal Shire Council
04.2021 - 12.2021
Accounts Payable Officer
Queensland Health
10.2020 - 12.2020
Housing Officer
Department Of Public Housing, Homelessness & Sport
05.2018 - 09.2019
Office Administrator
Australian Sustainable Energy
01.2018 - 06.2018
Office Administrator
Interline Pty Ltd
07.2017 - 12.2017
Office Manager
D & S Plumbing Pty Ltd
01.2017 - 07.2017
Office Manager
Hallmont Pty Ltd
08.2015 - 01.2017
Graduate Certificate - Leadership And IT Systems And Contracts Admin
Bechtel
Graduate Certificate - Supervision And Dealing With Difficult People
Bechtel
Graduate Certificate - General Ledger And Quotes And Costing, Systems IT
Sun Systems
Graduate Certificate - Business And Accounting
Bussiness School
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