Maddison O'Connor

SPONSORSHIP –

Assist the Sponsorship Manager with Identifying and developing of sponsorship products

• Provide input into business development strategy.
• Assist in developing plans to build participation.
• Assist the Sponsorship Manager with Identifying and development of sponsorship products.
• Liaise with relevant teams to identify and develop sponsorship products prior to sales.
• Assist with preparation of Sponsorship contracts.

Sales Promotional and Sales Material

• Liaise with relevant departments to ensure timeframes are advised and met for production of material.

Sponsorship Sales and Execution

• Coordinate delivery of sponsorship products.
• Manage delivery of sponsorship benefits in collaboration with Sales Operations.
• Management of Sponsorship accounts.
• Respond to any sales enquiries received via phone, email, or website.
• Advise customers of any changes to their deliverables/benefits.
• Collection and filing of Sponsorship contracts, invoices, and payment.
• Represent organisation at networking events and business meetings.

Manage Sponsorship Online Portal

• Manage Sponsors Online Portal requirements and customer enquiries.
• Manage improvements and updates of Sponsorship portal in preparation for each event.
• Prepare event specific details, due dates, and any other relevant information.
• Manage Sponsorship Badge and Invitation registrations and distribution.
• Support Sponsorship enquiries, changes, updates, and errors
• Assist distribution of event tickets, car passes and Sponsorship badges.
• Assist with requests and payment for additional badging/ticket purchases.

Sponsorship benefits.

• Liaise with other departments relevant to the execution of sponsorship benefits.
• Follow up with departments and person/s responsible for actioning tasks relating to sponsorship benefits, and ensuring they are progressing to meet deadlines.
• Ensuring benefits are executed at event.

Assist with Sponsorship Contra Deals

• Ensure procedures and details are correct.
• Liaise with Sponsors for participation requirements.

Coordinate Sponsorship invoicing.

• Liaise with Accounts to raise customer invoices.
• Distribute invoices to customers.
• Coordinate reminders to customers with outstanding invoices.
• Escalate non-paid invoices to Head of Sales.

INTERNATIONAL AND DOMESTIC TRADE SHOW AND CONFERENCE ATTENDANCE -

• Pre-arrange appointments with potential exhibitors and Sponsors if possible.
• Assist with the Planning and preparation of promotional materials.
• Exhibition stand preparations including liaising with event organisers to secure stand space.
• Understand objectives and requirements for each event.
• Secure participation contract and submit invoices to finance for payment.
• Plan event with attention to budget and time constraints.
• Liaise with Stand Builders
• Work within a given budget and approve Stand Designs.
• Liaise with Marketing and Communications team to organise artwork and graphics.
• Coordinate additional functions held in conjunction with the event.
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost.
• Negotiate with vendors to achieve the most favourable terms.
• Manage all event operations.
• Perform final checks at the day of the event to ensure everything meets standards.
• Manage record keeping of Tax Invoices, contracts, contras.
• Manage post event participation De-brief notes.

Assist customer invoicing.

• Liaise with Accounts to raise customer invoices
• Distribute invoices to customers
• Reminders to customers with outstanding invoices
• Escalate non-paid invoices to Head of Sales

Support Exhibitor Online Portal requirements and customer enquiries

• Prepare event specific details, due dates and any other relevant information
• Support collection of Exhibitor Insurance information and requests to purchase
• Support Exhibitor Badge registration and distribution
• Support Exhibitor enquiries, changes, updates and errors
• Assist distribution of event tickets, car passes and Exhibitor badges
• Assist with requests and payment for additional Exhibitor Badge purchases
• Collection and filing of order forms and payment

Assist with general, post-sales customer inbound enquiries

• Assist with Exhibition Contra Deals
• Ensure procedures and details are correct
• Liaise with VIK Exhibitors’ for participation requirements

Support the collation of Exhibition information for on-site use as required.

• Preparation and presentation of the information to a high standard to meet on site participation enquiries. Including

- Conference details

- Exhibitor files

- Meeting room bookings

- Specialty information for reference

Collaborate with Exhibition Operations team and support exhibitor participation:

• Communication to Exhibitors if operational issues arise
• Assist with Move-in, event and Move-out periods and distribution of event information to exhibitors
• Assist with distribution of printed event material (eg. Event Guide) to all exhibition stands
• Support the on-site booking and management of Exhibitor meeting rooms (including payment)

• Facilitated teamwork among students during group exercises, promoting peer support as a valuable component of skill development.
• Collaborated with aquatic centre staff to coordinate schedules, pool availability, and other logistical needs, ensuring smooth operation of swim lessons program.
• Prepared equipment before each class class and stored items promptly after classes.
• Adapted classes to meet needs of participants with varying fitness levels.